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Meeting Agenda
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1. Convene: 6:00 PM (Roll Call)
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2. Pledge of Allegiance
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3. Oath of Office - New School Board Member Dennis Stubbs
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4. Agenda Review and Approval (Action)
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5. Approval of Previous Minutes (Action)
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5.A. October 24, 2022 Regular Business Meeting
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5.B. November 14, 2022 Special Meeting
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5.C. November 14, 2022 Workshop Notes
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6. Public Comment: 6:05 PM
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7. Announcements 6:10 PM (Information)
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8. Spotlight on Success 6:15 PM (Information)
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8.A. Eden Lake Elementary - Inspire Choice
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9. Board Education & Required Reporting 6:25 PM (Information)
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9.A. Fiscal Year (FY) 2021-22 Audited Financial Presentation Information
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9.A.1) FY 2021-22 Executive Summary - Annual Financial Audit
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9.A.2) Audited Financial Presentation
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9.A.3) Annual Comprehensive Financial Report (See Appendix "A")
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9.A.4) Management Report (See Appendix "A")
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9.A.5) Special Purpose Audit Reports (See Appendix "A")
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10. Board Work 6:55 PM (Action)
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10.A. Decision Preparation
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10.A.1) School Board Treasurer's Report
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10.B. Required Board Action
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10.C. Policy Monitoring (Action)
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10.C.1) Executive Limitations - EL 2.9 Communication and Support to the School Board - The Superintendent shall not cause or allow the School Board to be uninformed or unsupported in its work. (Action)
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10.C.1)a. EL 2.9.1 The Superintendent shall not: Neglect to submit monitoring reports required by the School Board in a timely, accurate, and understandable fashion.
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10.C.1)b. EL 2.9.2 The Superintendent shall not: Be untimely in reporting any actual or anticipated noncompliance with any policy of the School Board.
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10.C.1)c. EL 2.9.3 The Superintendent shall not: Neglect to submit unbiased information required by the School Board or let the School Board be unaware of relevant trends.
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10.C.1)d. EL 2.9.4 The Superintendent shall not: Let the School Board be unaware of any significant incidental information it requires, including district press releases, anticipated media coverage, threatened or pending lawsuits, and material internal and external changes.
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10.C.1)e. EL 2.9.5 The Superintendent shall not: Fail to advise the School Board if, in the Superintendent's opinion, the School Board is not in compliance with its own policies on Governance Process and Board-Management Delegation, particularly in the case of School Board behavior that is detrimental to the working relationship between the School Board and the Superintendent.
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10.C.1)f. EL 2.9.6 The Superintendent shall not: Present information in unnecessarily complex or lengthy form or in a form that fails to differentiate among information of three types: monitoring, decision preparation, and incidental
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10.C.1)g. EL 2.9.7 The Superintendent shall not: Provide a mechanism for official School Board, officer, or committee communications that is ineffective.
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10.C.1)h. EL 2.9.8 The Superintendent shall not: Communicate with individual School Board members in addressing official School Board business except when responding to officers or committees duly charged by the School Board.
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10.C.1)i. EL 2.9.9 The Superintendent shall not: Neglect to supply for the School Board’s consent agenda, along with applicable supporting information, all decisions delegated to the Superintendent yet required by law, regulation, or contract to be School Board-approved.
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10.C.1)j. EL 2.9.10 The Superintendent shall not: Allow the School Board to be unaware of potential consequences to the district posed by pending legislation or regulation.
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10.C.1)k. EL 2.9.11 The Superintendent shall not: Send letters or surveys under the School Board’s name or on behalf of the School Board without School Board approval.
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10.D. Record of Board Self-Evaluation (Action)
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10.D.1) 2021-22 Record of Board Policy Monitoring - Governance Policies (GP's) (Action)
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10.D.2) 2021-22 Record of Board Policy Monitoring - Executive Limitations (EL's) (Action)
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10.D.3) 2021-22 Record of Board Policy Monitoring - Ends (1.1 - 1.6) (Action)
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11. Superintendent Consent Agenda 7:10 PM (Action)
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11.A. Monthly Reports
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11.A.1) Resolution of Acceptance of Donations
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11.A.2) Human Resources Report
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11.A.3) Business Services Reports
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11.A.3)a. Board Business
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11.A.3)b. Financial Report - Monthly Revenue/Expenditure Report
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11.B. Seek Bid - District-wide LED Lighting Upgrade
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12. Superintendent's Incidental Information Report 7:15 PM (Information)
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13. Board Action on Committee Reports & Minutes 7:20 PM (Action)
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13.A. Board Development Committee
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13.B. Community Linkage Committee
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13.B.1) Article for Inspiring News - DRAFT (Action)
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13.B.2) Listen & Learn Discussion
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13.C. Negotiations Committee
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13.D. Policy Committee (Action)
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13.D.1) GP Policy 4.8.4 - Negotiations Committee
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14. Other Board Updates (AMSD, ECSU, ISD 287, MSHSL ) 7:50 PM (Information)
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14.A. AMSD (Association of Metropolitan School) - Kim Ross
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14.B. ECSU (Metropolitan Educational Cooperative Service Unit) - Kim Ross
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14.C. ISD 287 (Intermediate School District 287)
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14.D. MSHSL (Minnesota State High School League) - Charles Strehl
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15. Board Work Plan 8:00 PM (Action)
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15.A. Work Plan Changes Document (Action)
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15.B. 2022-23 Board Annual Work Plan
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16. Closed Session: Security - Minn. Stat. 13D.05,Subd.3(d): 8:05 PM (Action)
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17. Adjournment (Action)
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18. Appendix "A" - Fiscal Year 2021-22 Audited Financial Presentation Information (Item #8)
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18.A. Annual Comprehensive Financial Report
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18.B. Management Report
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18.C. Special Purpose Audit Reports
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Agenda Item Details
Reload Your Meeting
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| Meeting: | November 28, 2022 at 6:00 PM - Regular Meeting | |
| Subject: |
1. Convene: 6:00 PM (Roll Call)
|
|
| Subject: |
2. Pledge of Allegiance
|
|
| Subject: |
3. Oath of Office - New School Board Member Dennis Stubbs
|
|
| Subject: |
4. Agenda Review and Approval (Action)
|
|
| Subject: |
5. Approval of Previous Minutes (Action)
|
|
| Subject: |
5.A. October 24, 2022 Regular Business Meeting
|
|
|
Attachments:
|
||
| Subject: |
5.B. November 14, 2022 Special Meeting
|
|
|
Attachments:
|
||
| Subject: |
5.C. November 14, 2022 Workshop Notes
|
|
|
Attachments:
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||
| Subject: |
6. Public Comment: 6:05 PM
|
|
| Subject: |
7. Announcements 6:10 PM (Information)
|
|
| Subject: |
8. Spotlight on Success 6:15 PM (Information)
|
|
| Subject: |
8.A. Eden Lake Elementary - Inspire Choice
|
|
| Subject: |
9. Board Education & Required Reporting 6:25 PM (Information)
|
|
| Subject: |
9.A. Fiscal Year (FY) 2021-22 Audited Financial Presentation Information
|
|
| Subject: |
9.A.1) FY 2021-22 Executive Summary - Annual Financial Audit
|
|
|
Attachments:
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||
| Subject: |
9.A.2) Audited Financial Presentation
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Attachments:
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||
| Subject: |
9.A.3) Annual Comprehensive Financial Report (See Appendix "A")
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|
| Subject: |
9.A.4) Management Report (See Appendix "A")
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|
| Subject: |
9.A.5) Special Purpose Audit Reports (See Appendix "A")
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|
| Subject: |
10. Board Work 6:55 PM (Action)
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|
| Subject: |
10.A. Decision Preparation
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|
| Subject: |
10.A.1) School Board Treasurer's Report
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|
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Attachments:
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||
| Subject: |
10.B. Required Board Action
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|
| Subject: |
10.C. Policy Monitoring (Action)
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|
| Subject: |
10.C.1) Executive Limitations - EL 2.9 Communication and Support to the School Board - The Superintendent shall not cause or allow the School Board to be uninformed or unsupported in its work. (Action)
|
|
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Attachments:
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||
| Subject: |
10.C.1)a. EL 2.9.1 The Superintendent shall not: Neglect to submit monitoring reports required by the School Board in a timely, accurate, and understandable fashion.
|
|
| Subject: |
10.C.1)b. EL 2.9.2 The Superintendent shall not: Be untimely in reporting any actual or anticipated noncompliance with any policy of the School Board.
|
|
| Subject: |
10.C.1)c. EL 2.9.3 The Superintendent shall not: Neglect to submit unbiased information required by the School Board or let the School Board be unaware of relevant trends.
|
|
| Subject: |
10.C.1)d. EL 2.9.4 The Superintendent shall not: Let the School Board be unaware of any significant incidental information it requires, including district press releases, anticipated media coverage, threatened or pending lawsuits, and material internal and external changes.
|
|
| Subject: |
10.C.1)e. EL 2.9.5 The Superintendent shall not: Fail to advise the School Board if, in the Superintendent's opinion, the School Board is not in compliance with its own policies on Governance Process and Board-Management Delegation, particularly in the case of School Board behavior that is detrimental to the working relationship between the School Board and the Superintendent.
|
|
| Subject: |
10.C.1)f. EL 2.9.6 The Superintendent shall not: Present information in unnecessarily complex or lengthy form or in a form that fails to differentiate among information of three types: monitoring, decision preparation, and incidental
|
|
| Subject: |
10.C.1)g. EL 2.9.7 The Superintendent shall not: Provide a mechanism for official School Board, officer, or committee communications that is ineffective.
|
|
| Subject: |
10.C.1)h. EL 2.9.8 The Superintendent shall not: Communicate with individual School Board members in addressing official School Board business except when responding to officers or committees duly charged by the School Board.
|
|
| Subject: |
10.C.1)i. EL 2.9.9 The Superintendent shall not: Neglect to supply for the School Board’s consent agenda, along with applicable supporting information, all decisions delegated to the Superintendent yet required by law, regulation, or contract to be School Board-approved.
|
|
| Subject: |
10.C.1)j. EL 2.9.10 The Superintendent shall not: Allow the School Board to be unaware of potential consequences to the district posed by pending legislation or regulation.
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|
| Subject: |
10.C.1)k. EL 2.9.11 The Superintendent shall not: Send letters or surveys under the School Board’s name or on behalf of the School Board without School Board approval.
|
|
| Subject: |
10.D. Record of Board Self-Evaluation (Action)
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|
| Subject: |
10.D.1) 2021-22 Record of Board Policy Monitoring - Governance Policies (GP's) (Action)
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|
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Attachments:
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||
| Subject: |
10.D.2) 2021-22 Record of Board Policy Monitoring - Executive Limitations (EL's) (Action)
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Attachments:
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| Subject: |
10.D.3) 2021-22 Record of Board Policy Monitoring - Ends (1.1 - 1.6) (Action)
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Attachments:
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| Subject: |
11. Superintendent Consent Agenda 7:10 PM (Action)
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|
| Subject: |
11.A. Monthly Reports
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|
| Subject: |
11.A.1) Resolution of Acceptance of Donations
|
|
|
Attachments:
|
||
| Subject: |
11.A.2) Human Resources Report
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|
|
Attachments:
|
||
| Subject: |
11.A.3) Business Services Reports
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|
| Subject: |
11.A.3)a. Board Business
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|
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Attachments:
|
||
| Subject: |
11.A.3)b. Financial Report - Monthly Revenue/Expenditure Report
|
|
|
Attachments:
|
||
| Subject: |
11.B. Seek Bid - District-wide LED Lighting Upgrade
|
|
|
Attachments:
|
||
| Subject: |
12. Superintendent's Incidental Information Report 7:15 PM (Information)
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|
| Subject: |
13. Board Action on Committee Reports & Minutes 7:20 PM (Action)
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|
| Subject: |
13.A. Board Development Committee
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|
| Subject: |
13.B. Community Linkage Committee
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|
| Subject: |
13.B.1) Article for Inspiring News - DRAFT (Action)
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|
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Attachments:
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| Subject: |
13.B.2) Listen & Learn Discussion
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| Subject: |
13.C. Negotiations Committee
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| Subject: |
13.D. Policy Committee (Action)
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| Subject: |
13.D.1) GP Policy 4.8.4 - Negotiations Committee
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Attachments:
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||
| Subject: |
14. Other Board Updates (AMSD, ECSU, ISD 287, MSHSL ) 7:50 PM (Information)
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|
| Subject: |
14.A. AMSD (Association of Metropolitan School) - Kim Ross
|
|
| Subject: |
14.B. ECSU (Metropolitan Educational Cooperative Service Unit) - Kim Ross
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|
| Subject: |
14.C. ISD 287 (Intermediate School District 287)
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|
| Subject: |
14.D. MSHSL (Minnesota State High School League) - Charles Strehl
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|
| Subject: |
15. Board Work Plan 8:00 PM (Action)
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|
| Subject: |
15.A. Work Plan Changes Document (Action)
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|
|
Attachments:
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||
| Subject: |
15.B. 2022-23 Board Annual Work Plan
|
|
|
Attachments:
|
||
| Subject: |
16. Closed Session: Security - Minn. Stat. 13D.05,Subd.3(d): 8:05 PM (Action)
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|
| Subject: |
17. Adjournment (Action)
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|
| Subject: |
18. Appendix "A" - Fiscal Year 2021-22 Audited Financial Presentation Information (Item #8)
|
|
| Subject: |
18.A. Annual Comprehensive Financial Report
|
|
|
Attachments:
|
||
| Subject: |
18.B. Management Report
|
|
|
Attachments:
|
||
| Subject: |
18.C. Special Purpose Audit Reports
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|
|
Attachments:
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||
