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Meeting Agenda
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1. Call to Order - Organizational Board Meeting - 6:30 p.m. to 9:30 p.m.
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2. Approve Agenda (2 minutes)
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3. Public Comments
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4. Board Elections (10 minutes)
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4.A. Elect the 2020-2021 Chair of the Parkrose Board of Education
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4.B. Elect the 2020-2021 Vice-Chair of the Parkrose Board of Education
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5. Consent Agenda (5 minutes)
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5.A. Personnel
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5.A.1. New Hires
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5.A.1.a. Matthew Peterson 1.0 FTE Probationary Mathematics Teacher, Middle School
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5.B. Designate Director of Business Services Sharie Lewis as the District's Budget Officer for the 2020-2021 Fiscal Year [ORS 294.331]
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5.C. Designate Superintendent/Clerk Michael Lopes Serrao; Director of Business Services Sharie Lewis/Deputy Clerk, Business Office Accountant Kady Strode and Business Office Accountant Tamra Booth as Custodians of District funds; and; further, to authorize the use of a facsimile signature [check signing machine] by the Superintendent-Clerk, during the 2020-2021 Fiscal Year [ORS. 332.515, ORS. 328.441 (1), ORS. 328.445] Amount of Fidelity Bond to be issued should be not less than $100,000 per person [ORS.332.525]
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5.D. Designate Myers & Stevens Student Accident Insurance as the Student Insurance Carriers for 2020-2021
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5.E. Designate American Fidelity to Provide Banking Services for IRS Section 125 for the 2020-2021 Fiscal Year
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5.F. Designate US Bank as Depository for District Funds for 2020-2021 Fiscal Year [ORS.328.441, ORS.294.805 to ORS.294.895]
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5.G. Designate The Oregonian as the District Newspaper of Record for 2020-2021 [ORS 294.404-416]
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5.H. Designate The Hungerford Law Firm as the District's General Counsel for 2020-2021 Fiscal Year
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5.I. Designate Brown & Brown as the District's Property and Casualty Insurance Agent-of-Record for the 2020-2021 Fiscal Year
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5.J. Designate MODA/OEBB as the District's Benefit Insurance Agent-of-Record for the 2020-2021 Fiscal Year
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5.K. Designate Pauly, Rogers and Co, P.C as the District's Auditors for the 2020-2021 Fiscal Year [ORS.297.405, ORS.327.137, ORS.328.465]
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5.L. RESOLUTION 1 - Designating State of Oregon Local Government Investment Pool and Designated Banks as Depositories for Investment of School District Funds and for Signature Authority to Sign or Authorize Transfers for 2020-2021 Fiscal Year [ORS.328-441, ORS.294.805 to ORS.294.895]
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5.M. RESOLUTION 2 - Establishing Imprest Funds for 2020-2021 Fiscal Year [ORS.294.311]
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5.N. RESOLUTION 3 - Authorizing and Appointing the Superintendent to Apply for Federal, State and other Funds for the 2020-2021 Fiscal Year [ORS.294.463]
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5.O. RESOLUTION 4 - Delegate Contracting and Purchasing Authority for Fiscal Year 2020-2021 [ORS.332.075]
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5.P. RESOLUTION 5 - Authorizing the Lending of General Fund Monies to Federal, State, and other Grant Funded Programs Pending Receipt of Funds from the Donor for the 2020-2021 Fiscal Year [ORS.294.468]
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5.Q. Reaffirm the Status of the School Board as the Local Public Contract Review Board 2020-2021 [ORS.279.055(2)]
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5.R. 2020-2021 Lunch, Breakfast and Milk Prices
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5.S. 2020-2021 Out of District Student Tuition
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5.T. Travel Reimbursement Rates in accordance with Board Policy DLC "Expense Reimbursement"
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5.U. For the 2020-2021 Fiscal Year, Designate the District Administrative Office as the Standard Board Meeting Place for Regularly Scheduled Board Business Meetings on the 4th Monday of Every Month and Working Session Board Meetings on the 2nd Monday of Every Month. Designate 6:30 p.m. as the Standard Time to Begin each meeting. (See the Published Calendar for Variations)
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5.V. 2020-2021 Daily Rate of Pay for Substitutes
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5.W. 2020-2021 Transportation Billing Rates
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6. OSEA Monthly Report - Richard Doyle (5 minutes)
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7. PFA Monthly Report - Zachary Melzer (5 minutes)
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8. Reopening Update
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9. Reading of Public Comments
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10. Action Items (10 minutes)
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11. Discussion/Future Agenda Items (8 minutes)
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12. Correspondence/Announcements (2 minutes)
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12.A. Upcoming Meetings
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12.A.1. Board Retreats, Thursday evening August 20th & Saturday, August 22nd at Parkrose Middle School
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13. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | July 1, 2020 at 6:30 PM - July Virtual Organizational Board Meeting | |
| Subject: |
1. Call to Order - Organizational Board Meeting - 6:30 p.m. to 9:30 p.m.
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| Subject: |
2. Approve Agenda (2 minutes)
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| Subject: |
3. Public Comments
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Description:
If you wish to make a public comment during the Organizational Meeting fill out this electronic public comment form before Agenda Item #9 Reading of Public Comment: https://forms.gle/KAeuLwiQxoh9CKiY9
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| Subject: |
4. Board Elections (10 minutes)
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| Subject: |
4.A. Elect the 2020-2021 Chair of the Parkrose Board of Education
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| Subject: |
4.B. Elect the 2020-2021 Vice-Chair of the Parkrose Board of Education
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| Subject: |
5. Consent Agenda (5 minutes)
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Description:
Items of routine business that require action but not necessarily discussion and can be voted on in a block. If a board member wants to discuss an item, it can be pulled off the consent agenda and considered under its own motion.
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| Subject: |
5.A. Personnel
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| Subject: |
5.A.1. New Hires
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|
| Subject: |
5.A.1.a. Matthew Peterson 1.0 FTE Probationary Mathematics Teacher, Middle School
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|
| Subject: |
5.B. Designate Director of Business Services Sharie Lewis as the District's Budget Officer for the 2020-2021 Fiscal Year [ORS 294.331]
|
|
| Subject: |
5.C. Designate Superintendent/Clerk Michael Lopes Serrao; Director of Business Services Sharie Lewis/Deputy Clerk, Business Office Accountant Kady Strode and Business Office Accountant Tamra Booth as Custodians of District funds; and; further, to authorize the use of a facsimile signature [check signing machine] by the Superintendent-Clerk, during the 2020-2021 Fiscal Year [ORS. 332.515, ORS. 328.441 (1), ORS. 328.445] Amount of Fidelity Bond to be issued should be not less than $100,000 per person [ORS.332.525]
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| Subject: |
5.D. Designate Myers & Stevens Student Accident Insurance as the Student Insurance Carriers for 2020-2021
|
|
| Subject: |
5.E. Designate American Fidelity to Provide Banking Services for IRS Section 125 for the 2020-2021 Fiscal Year
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|
| Subject: |
5.F. Designate US Bank as Depository for District Funds for 2020-2021 Fiscal Year [ORS.328.441, ORS.294.805 to ORS.294.895]
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|
| Subject: |
5.G. Designate The Oregonian as the District Newspaper of Record for 2020-2021 [ORS 294.404-416]
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|
| Subject: |
5.H. Designate The Hungerford Law Firm as the District's General Counsel for 2020-2021 Fiscal Year
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|
| Subject: |
5.I. Designate Brown & Brown as the District's Property and Casualty Insurance Agent-of-Record for the 2020-2021 Fiscal Year
|
|
| Subject: |
5.J. Designate MODA/OEBB as the District's Benefit Insurance Agent-of-Record for the 2020-2021 Fiscal Year
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|
| Subject: |
5.K. Designate Pauly, Rogers and Co, P.C as the District's Auditors for the 2020-2021 Fiscal Year [ORS.297.405, ORS.327.137, ORS.328.465]
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| Subject: |
5.L. RESOLUTION 1 - Designating State of Oregon Local Government Investment Pool and Designated Banks as Depositories for Investment of School District Funds and for Signature Authority to Sign or Authorize Transfers for 2020-2021 Fiscal Year [ORS.328-441, ORS.294.805 to ORS.294.895]
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Attachments:
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| Subject: |
5.M. RESOLUTION 2 - Establishing Imprest Funds for 2020-2021 Fiscal Year [ORS.294.311]
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Attachments:
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| Subject: |
5.N. RESOLUTION 3 - Authorizing and Appointing the Superintendent to Apply for Federal, State and other Funds for the 2020-2021 Fiscal Year [ORS.294.463]
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Attachments:
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| Subject: |
5.O. RESOLUTION 4 - Delegate Contracting and Purchasing Authority for Fiscal Year 2020-2021 [ORS.332.075]
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|
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Attachments:
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| Subject: |
5.P. RESOLUTION 5 - Authorizing the Lending of General Fund Monies to Federal, State, and other Grant Funded Programs Pending Receipt of Funds from the Donor for the 2020-2021 Fiscal Year [ORS.294.468]
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Attachments:
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| Subject: |
5.Q. Reaffirm the Status of the School Board as the Local Public Contract Review Board 2020-2021 [ORS.279.055(2)]
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|
| Subject: |
5.R. 2020-2021 Lunch, Breakfast and Milk Prices
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Attachments:
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| Subject: |
5.S. 2020-2021 Out of District Student Tuition
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Attachments:
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| Subject: |
5.T. Travel Reimbursement Rates in accordance with Board Policy DLC "Expense Reimbursement"
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|
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Attachments:
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||
| Subject: |
5.U. For the 2020-2021 Fiscal Year, Designate the District Administrative Office as the Standard Board Meeting Place for Regularly Scheduled Board Business Meetings on the 4th Monday of Every Month and Working Session Board Meetings on the 2nd Monday of Every Month. Designate 6:30 p.m. as the Standard Time to Begin each meeting. (See the Published Calendar for Variations)
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| Subject: |
5.V. 2020-2021 Daily Rate of Pay for Substitutes
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Attachments:
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| Subject: |
5.W. 2020-2021 Transportation Billing Rates
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Attachments:
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| Subject: |
6. OSEA Monthly Report - Richard Doyle (5 minutes)
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| Subject: |
7. PFA Monthly Report - Zachary Melzer (5 minutes)
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| Subject: |
8. Reopening Update
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| Subject: |
9. Reading of Public Comments
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| Subject: |
10. Action Items (10 minutes)
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| Subject: |
11. Discussion/Future Agenda Items (8 minutes)
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Description:
Please direct your Future Agenda Item suggestions to the Board for consideration
1-Operational(Superintendent) or Policy(BOE)? 2-Staff Capacity/Cost? 3-Advance our Goals? 4-Equity Lens? |
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| Subject: |
12. Correspondence/Announcements (2 minutes)
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| Subject: |
12.A. Upcoming Meetings
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| Subject: |
12.A.1. Board Retreats, Thursday evening August 20th & Saturday, August 22nd at Parkrose Middle School
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| Subject: |
13. Adjournment
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