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Meeting Agenda
1. Call to Order at __:___ P.M.
2. Roll Call
2.1. Roll Call: Carrie Jo Howard, Shane Kilen, Joseph Melby, Jeff Nelson, Paul Robinson, Kurt Stenberg, Laurie Stromsodt
2.2. Administration: Tom Jerome
3. Approval of Agenda
3.1. A motion was made by  ____________________, seconded by ____________________ and UC  that, BE IT RESOLVED that the Board of Education approve the agenda of the July 18th, 2016 Regular Board Meeting as presented/amended.
4. Minutes
4.1. A motion was made by  ____________________, seconded by ____________________ and UC that, BE IT RESOLVED that the Board of Education approve the minutes of the preceding regular meeting of June 20th, 2016.
4.2. A motion was made by  ____________________, seconded by ____________________ and UC that, BE IT RESOLVED that the Board of Education approve the minutes of the preceding special meeting of June 28th, 2016.
5. Business Services
5.1. A motion was made by  ____________________, seconded by ____________________ and UC  that, BE IT RESOLVED that the Board of Education approves the payment of bills check #32446 through check #32551 for a total of $862,139.77 and Purchasing Card electronic payments dated June 3rd, 2016 and Electronic Funds Transfers as submitted.
5.2. Treasurer's Report
6. Reports
6.1. Listening Session
7. Communications
7.1. Superintendent
7.1.a. Buildings and Grounds
7.1.b. Greenbush Middle River School District Budget to Actual expenditure report
7.1.c. Minnesota School Boards Association
7.1.d. Greenbush Middle River School District Election Notice of Filing Date
7.1.e. Greenbush Middle River School District Staffing
7.1.f. Greenbush Middle River School District Call for Bread and Milk Bid
7.1.g. Non - Certified Employee Contract
7.1.h. Principal Contract
7.1.i. Fork Lift
7.1.j. School District Transportation
7.1.k. Operating Levy Discussion
8. Principal Report
9. Proposed Resolutions July 18th, 2016
9.1. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 approves the following for 2016 - 2017 academic year.
A. Chairperson's Salary ____________________
B. Treasurer's Salary ____________________
C. Clerk's Salary ____________________
D. Mileage Rate ____________________
E. Per Diem ____________________
F. Meeting Schedule ____________________
G. School District Depository ____________________
H. Official Newspaper ____________________
9.2. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 authorizes administration to approve bid from ________________________ for bread products during the 2016 - 2017 academic year.
9.3. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 authorizes administration to approve bid from ________________________ for milk during the 2016 - 2017 academic year.
9.4. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 to renew annual membership with the Minnesota School Boards Association.
9.5. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 renews or affirms its membership in the following:
A. The Minnesota School Boards Association, with _________________________ serving as legislative liaison.
B. The National School Boards Association
C. The Northwest Service Coop
D. The Minnesota Rural Education Association 
E. The Northwest Regional Interdistrict  Council, with _________________________ serving as school board representative and ________________________ as alternate.
F. BGMR Sports Pairing Board, with _________________________, _________________________, _________________________, and _________________________ serving as representatives.
9.6. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 set Truth in Taxation meeting date (Initial Meeting) for Monday, December 19th at 7:30 in the Greenbush School site library.
Motion ____________________________ Second ___________________________
9.7. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 approve no change in price of student breakfast or lunch during the 2016 - 2017 academic year.
9.8. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 approve purchase of 77 passenger bus.
9.9. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED that the Board of Education of District 2683 accept the following donation(s).  
10. Adjournment
11. Communications
Agenda Item Details Reload Your Meeting
Meeting: July 18, 2016 at 7:30 PM - Regular Meeting
Subject:
1. Call to Order at __:___ P.M.
Subject:
2. Roll Call
Subject:
2.1. Roll Call: Carrie Jo Howard, Shane Kilen, Joseph Melby, Jeff Nelson, Paul Robinson, Kurt Stenberg, Laurie Stromsodt
Subject:
2.2. Administration: Tom Jerome
Subject:
3. Approval of Agenda
Subject:
3.1. A motion was made by  ____________________, seconded by ____________________ and UC  that, BE IT RESOLVED that the Board of Education approve the agenda of the July 18th, 2016 Regular Board Meeting as presented/amended.
Subject:
4. Minutes
Subject:
4.1. A motion was made by  ____________________, seconded by ____________________ and UC that, BE IT RESOLVED that the Board of Education approve the minutes of the preceding regular meeting of June 20th, 2016.
Attachments:
Subject:
4.2. A motion was made by  ____________________, seconded by ____________________ and UC that, BE IT RESOLVED that the Board of Education approve the minutes of the preceding special meeting of June 28th, 2016.
Attachments:
Subject:
5. Business Services
Subject:
5.1. A motion was made by  ____________________, seconded by ____________________ and UC  that, BE IT RESOLVED that the Board of Education approves the payment of bills check #32446 through check #32551 for a total of $862,139.77 and Purchasing Card electronic payments dated June 3rd, 2016 and Electronic Funds Transfers as submitted.
Attachments:
Subject:
5.2. Treasurer's Report
Attachments:
Subject:
6. Reports
Subject:
6.1. Listening Session
Subject:
7. Communications
Subject:
7.1. Superintendent
Subject:
7.1.a. Buildings and Grounds
Description:
  • gym floor repairs are complete at Greenbush School Site
  • Gym floors will be sealed this week
  • a new audio enhancement system has been installed in Middle River classroom
  • Handicap accessibile conditions have been created in elementary bathroom with in Middle River
  • Server issues are ongoing ...working with vendor to purchase/upgrade infrastructure to alleviate issues and improve performance
  • Locker Room / Shower facilities repairs requested
Subject:
7.1.b. Greenbush Middle River School District Budget to Actual expenditure report
Description:
• As requested by board member, document will be provided on monthly basis.
• Budget consists of 5 fund balances:
o  01 General Fund
o  02 Food Service
o  04 Community Services
o  07 Debt Redemption
o  08 Scholarships
o  09 Student Activities
• *see attached
Attachments:
Subject:
7.1.c. Minnesota School Boards Association
Description:
  • Greenbush Middle River School District currently is a member of the Minnesota School Boards Association
  • Dues are required annually
  • MSBA assists the Greenbush Middle River School District on a variety of issues such as policy development, negotiations, human resources, advice based on legal precedent, legislative lobbying
  • *see attached
Attachments:
Subject:
7.1.d. Greenbush Middle River School District Election Notice of Filing Date
Description:
  • Filing period for School Board is August 2nd, 2016 until 5:00 p.m. August 16th, 2016
  • Eligible residents must submit affidavit for candidacy for School Board to either Greenbush or Middle River Office no later than 5:00 p.m. on August 16th, 2016
  • School Board term is four (4) years
  • Election will occur on November 8th, 2016
  • Filing notice has been submitted to Board approved newspapers for publishing.
  • *see attached
Attachments:
Subject:
7.1.e. Greenbush Middle River School District Staffing
Description:
  • Currently seeking evening part time cleaner in the Greenbush School site
  • 25 hours per week
  • 5 hours per day / Monday through Friday when school is in session
Subject:
7.1.f. Greenbush Middle River School District Call for Bread and Milk Bid
Description:
  • Annually the Greenbush Middle River School District for Bread and Milk
  • Bids were called for regarding Bread and Milk for the upcoming 2016 - 2017 academic year
  • Sealed bids have been obtained and will be presented to board members for review and approval
Subject:
7.1.g. Non - Certified Employee Contract
Description:
  • Contracts have expired for non - certified employees
  • Meetings will need to take place as soon school resumes for P-T non-certified employees
  • Meetings could be scheduled immediately for full time non-certified employees
  • All employees (certified or non-certified) operate under existing contracts until new contract is approved/ratified.
Subject:
7.1.h. Principal Contract
Description:
  • Principal contract has expired
  • Contract meeting to be scheduled as soon as possible 
Subject:
7.1.i. Fork Lift
Description:
  • Recommendation is to sell lift
  • Research will be conducted to secure possible price range
  • District will accept bids for lift when prepared to do so
  • Lift is too large and too heavy for  safe use on existing floors or storing adequately within our school
  • Lift was purchased years ago by GMR district (existing lift is much larger than lift district had previously owned)
Subject:
7.1.j. School District Transportation
Description:
  • District is in the process of purchasing a 77 passenger school bus
  • Funds for bus have been allocated and projected in 2016 - 2017 budget approved in June Meeting
  • Bus will be equipped with camera system, no child left behind system as well as gps device
Subject:
7.1.k. Operating Levy Discussion
Description:
  • For discussion purposes only, attachment provides estimated impact on 100,000.00 home owner.
  • Operating levy impacts all resident district members
  • 1 acre of agricultural land is impacted for determining tax impact
  • Decision must be made prior to August 26th in order to move forward with a November Ballot question.
  • Spread sheet is attached with estimated tax impact...
  • *see attached
Attachments:
Subject:
8. Principal Report
Subject:
9. Proposed Resolutions July 18th, 2016
Subject:
9.1. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 approves the following for 2016 - 2017 academic year.
A. Chairperson's Salary ____________________
B. Treasurer's Salary ____________________
C. Clerk's Salary ____________________
D. Mileage Rate ____________________
E. Per Diem ____________________
F. Meeting Schedule ____________________
G. School District Depository ____________________
H. Official Newspaper ____________________
Subject:
9.2. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 authorizes administration to approve bid from ________________________ for bread products during the 2016 - 2017 academic year.
Subject:
9.3. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 authorizes administration to approve bid from ________________________ for milk during the 2016 - 2017 academic year.
Subject:
9.4. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 to renew annual membership with the Minnesota School Boards Association.
Subject:
9.5. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 renews or affirms its membership in the following:
A. The Minnesota School Boards Association, with _________________________ serving as legislative liaison.
B. The National School Boards Association
C. The Northwest Service Coop
D. The Minnesota Rural Education Association 
E. The Northwest Regional Interdistrict  Council, with _________________________ serving as school board representative and ________________________ as alternate.
F. BGMR Sports Pairing Board, with _________________________, _________________________, _________________________, and _________________________ serving as representatives.
Subject:
9.6. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 set Truth in Taxation meeting date (Initial Meeting) for Monday, December 19th at 7:30 in the Greenbush School site library.
Motion ____________________________ Second ___________________________
Subject:
9.7. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 approve no change in price of student breakfast or lunch during the 2016 - 2017 academic year.
Subject:
9.8. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 approve purchase of 77 passenger bus.
Subject:
9.9. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED that the Board of Education of District 2683 accept the following donation(s).  
Description:
  • Middle River Community Club Initiative Fund to GMR FCCLA $150.00
Subject:
10. Adjournment
Description:
Motion__________________                                Second____________________
Subject:
11. Communications
Description:
  • Regular School Board Meeting - August 15th, 7:30 p.m. at Greenbush

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