Individuals may use this time to comment on any items listed as part of the meeting agenda. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. 

The purpose of this agenda item is to provide an update to the committee on the financial status of the November 2022 capital referendum. Admin will share a high level estimate of the additional project savings. 

Current cash balances:
WISC: $4,297,205.93
One Community Bank: $63,817.58
Cash due to fund 49: $2,228,000
Total: $6,589,023.51

Anticipated remaining invoices: $1,700,000
Anticipated debt service reduction: $1,677,477 (optional)
Anticipated savings: $3,211,546.51

Summer 2027 capital maintenance projects budget: $0

Vogel breakdown of savings:

1. MEPF GMP savings: ~$2.3M
   3. Remaining contingency: ~$1.6M
   4. Misc Vogel and other trade savings: ~$1.33M

The purpose of this agenda item is to review options for the middle school track. The original project plan was to apply a high quality rubber coating to the top of the existing track. Upon evaluation, the selected vendor believes the rubber surface will have a limited lifespan due to the age of the original track base. Vogel has presented the following options:

Option 1: Patching, crack fill, seal coat and re-stripe

• Cost: ~$80,000
• Expected life: 3-5 years
• Due to uncertainty with the base rock layer beneath the track, they are not willing to offer a warranty

 
Option 2: Mill and overlay

• Cost: $110,000
• Expected life: 5-7 years
• Due to uncertainty with the base rock layer beneath the track, they are not willing to offer a warranty
• Risks:
  • Heavy equipment involved with this work may damage the track even further and could damage the new pavement at the school and the path out to the track.  An allowance is carried in this number for some pavement repair.  Cracking will likely begin to show through the new pavement in 1-2 years but could be crack filled at the time to slow spreading

 
Option 3: Demolish Track, repair base rock, and rebuild

• Cost: $280,000+
• Expected life: 15-20 years
• Construction would take 3-4 weeks and based on scheduling couldn’t start until next summer.
• Risks:
  • Heavy equipment involved with this work may damage the new pavement around the school and path out to the track.  An allowance is carried in this number for pavement repair.

 
Add Option 4: Apply rubber track surface on top of new pavement

• Cost: ~$150,000 (Fisher track is working on an updated proposal)

 
Notes:

• Options 1-3 are work completed by the paving contractor.  You’d end up with a surface like the track now vs a rubber track surface.
• We have ~$140,000 currently awarded to Fischer track for rubber surface that could be reallocated for the options above.

Jeff Kenas has talked with Jen Grabarski and their recommendation is to go with the long-term solution and rebuild the base of the track prior to applying the rubber surface. 
 

2. For the track demolish and rebuild option I’d like to update that cost to $310,000 which includes escalation for work next year, landscape patching, and Vogel time since this work would no longer overlap with the middle school wrap up this year.  If the coach wants the track to also have rubber surface add $150,000 for a total of $460,000.
   1. This assumes the high jump and long jump would also have the rubber surface and stripping applied next summer

In September, the committee requested a review from Rettler. Rettler met onsite with Nina and Jen Grabarski to review the conditions at the field. A report is attached and includes an option with the current configuration and an option with turning the track and constructing a full-sized track. Please note the budget for the option with the current configuration is higher than the estimates provided above by Vogel. Rettler's estimate for a full-sized track is $1.85-2.1 million. Administration is seeking feedback from the committee. 

The purpose of this agenda item is to discuss safety enhancements at the middle school. Administration is recommending the smart glass proposal instead of a shade based proposal. However, administration is recommending a Wisconsin-based vendor instead. Here is information from Dustin in reference to the Wisconsin-based vendor:
 

Best Sun Control provided a ballpark estimate of $145,000-160,000 for the installation of Dynamic Glass Products (DGP) "Smartglass." They would need to conduct a site visit to provide a more precise estimate.

They are also willing to increase the warranty for materials and parts from 2 years to 5 years. They indicated that the film has a rated lifetime of 100,000 hours in the "ON" position, which equates to approximately 11.5 years of continuous operation.

Dustin will be present at the meeting to answer questions.