Meeting Agenda
1. Call to Order of Committee of the Whole at 4:30 p.m.
2. Roll Call:  (Board Members, Cabinet Members)
3. Pledge of Allegiance 
4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
5. Approve Introductory Meeting Minutes by consensus for 8/12/26
6. Note:  Comments from the Community (Limited to three (3) minutes for each comment).  
7. EDUCATION: (60 minutes or as needed)
Administrator:  Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
7.A. Roll Call:   Diane McKinney, Diana Johnson, Michelle Erb, Terrell Yarbrough, Pam Cook, Becky Logan, Jake Hubert, Shannon Rice, Ana Luisa Dominguez, Union:  Elana Schelling-Tufte/designee
Members:
Loves Park
Machesney
Marquette
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School
7.B. Meeting Minutes Consensus for August 12, 2026
7.C. Public Comments (if any)
7.D. Agenda Items
7.D.1. ACCESS and Seal of Biliteracy Data
7.D.2. MTSS
7.E. Adjourn
8. BUSINESS :  (60 minutes or as needed)
Administrator:  Josh Aurand, Assistant Superintendent for Business & Operations
8.A. Roll Call:  Kurt Thompson, Aaron McKnight, Josh Aurand, Terrell Yarbrough, Shannon Thompson, Michelle Erb, Union/designee
8.B. Meeting Minutes Consensus for August 12, 2026
8.C. Public Comments (if any)
8.D. Agenda Items
8.D.1. Recommendation to approve a five-year lease with Quadient Leasing for a postage machine and equipment updates for a monthly payment of $275.00
8.D.2. Recommendation to approve an agreement with Adelante Educational Specialists for 3 (three) Biliteracy Professional Development days for bilingual and ESL staff for a cost of $10,500, funded by Title III
8.D.3. Recommendation to approve an agreement with ExploreK12, Inc. for Reflex Math subscription for Rock Cut Elementary at a cost of $2,965.00, funded by School Improvement Grant 
8.D.4. Recommendation to approve Memorandum of Understanding with Hagney Architects for partial roof replacements at Harlem High School, Olson Park, Parker Center, and Loves Park
8.D.5. Recommendation to approve an agreement with Client First Technology Consulting for E-rate consulting services at a cost no more than $4,500.00
8.D.6. Recommendation to approve Memorandum of Understanding (MOU's) between the District and Harlem Federation of Teachers (HFT) regarding HMS Student Support Structure
8.D.7. Recommendation to approve Engagement Letter with Chapman and Cutler LLP for bond counsel and disclosure counsel services related to the issuance of Life Safety and Working Cash Bonds, Series 2027
8.D.8. Discussion regarding natural gas 
8.D.9. Other
8.E. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: September 9, 2026 at 4:30 PM - Committee of the Whole
Subject:
1. Call to Order of Committee of the Whole at 4:30 p.m.
Subject:
2. Roll Call:  (Board Members, Cabinet Members)
Subject:
3. Pledge of Allegiance 
Subject:
4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
Subject:
5. Approve Introductory Meeting Minutes by consensus for 8/12/26
Attachments:
Subject:
6. Note:  Comments from the Community (Limited to three (3) minutes for each comment).  
Subject:
7. EDUCATION: (60 minutes or as needed)
Administrator:  Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
Subject:
7.A. Roll Call:   Diane McKinney, Diana Johnson, Michelle Erb, Terrell Yarbrough, Pam Cook, Becky Logan, Jake Hubert, Shannon Rice, Ana Luisa Dominguez, Union:  Elana Schelling-Tufte/designee
Members:
Loves Park
Machesney
Marquette
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School
Subject:
7.B. Meeting Minutes Consensus for August 12, 2026
Attachments:
Subject:
7.C. Public Comments (if any)
Subject:
7.D. Agenda Items
Subject:
7.D.1. ACCESS and Seal of Biliteracy Data
Attachments:
Subject:
7.D.2. MTSS
Subject:
7.E. Adjourn
Subject:
8. BUSINESS :  (60 minutes or as needed)
Administrator:  Josh Aurand, Assistant Superintendent for Business & Operations
Subject:
8.A. Roll Call:  Kurt Thompson, Aaron McKnight, Josh Aurand, Terrell Yarbrough, Shannon Thompson, Michelle Erb, Union/designee
Subject:
8.B. Meeting Minutes Consensus for August 12, 2026
Attachments:
Subject:
8.C. Public Comments (if any)
Subject:
8.D. Agenda Items
Subject:
8.D.1. Recommendation to approve a five-year lease with Quadient Leasing for a postage machine and equipment updates for a monthly payment of $275.00
Attachments:
Subject:
8.D.2. Recommendation to approve an agreement with Adelante Educational Specialists for 3 (three) Biliteracy Professional Development days for bilingual and ESL staff for a cost of $10,500, funded by Title III
Attachments:
Subject:
8.D.3. Recommendation to approve an agreement with ExploreK12, Inc. for Reflex Math subscription for Rock Cut Elementary at a cost of $2,965.00, funded by School Improvement Grant 
Attachments:
Subject:
8.D.4. Recommendation to approve Memorandum of Understanding with Hagney Architects for partial roof replacements at Harlem High School, Olson Park, Parker Center, and Loves Park
Subject:
8.D.5. Recommendation to approve an agreement with Client First Technology Consulting for E-rate consulting services at a cost no more than $4,500.00
Attachments:
Subject:
8.D.6. Recommendation to approve Memorandum of Understanding (MOU's) between the District and Harlem Federation of Teachers (HFT) regarding HMS Student Support Structure
Attachments:
Subject:
8.D.7. Recommendation to approve Engagement Letter with Chapman and Cutler LLP for bond counsel and disclosure counsel services related to the issuance of Life Safety and Working Cash Bonds, Series 2027
Subject:
8.D.8. Discussion regarding natural gas 
Subject:
8.D.9. Other
Subject:
8.E. Adjournment

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