Meeting Agenda
1. Call to Order of Regular Board meeting at 6:00 p.m.
2. Roll Call
3. Pledge of Allegiance: Windsor Elementary Students
4. Approval of Agenda
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
6. Approval of Board Meeting Minutes & Closed Session Meeting Minutes for March 25, 2026
7. Jason Blume, Assistant Superintendent for Communications & Community Relations
7.A. Awards and Recognitions
8. Comments from the Community
9. Approval of Bills
9.A. Payables Summary
9.B. Voided Checks
9.C. Payroll Voucher(s)
9.D. Accounts Payable Warrants
10. Administrative Reports
10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
10.A.1. Recommendation to approve Student Travel Requests:
10.A.2. Recommendation to approve District Grant Consolidated Plan
10.A.3. Recommendation to approve Parker School Wide Title I Plan
10.B. Josh Aurand, Assistant Superintendent for Business & Operations
10.B.1. Recommendation to approve Resolution Declaring Surplus Property:
10.B.2. Recommendation to accept February 2026 Treasurer's Report
10.B.3. Recommendation to approve a three (3) year extension with EvaluWise for a total cost of $23,505.90, paid with local funds
10.B.4. Recommendation to award HHS Stadium Lighting Bid to Barton Electric Inc. for $166,870.00
10.B.5. Recommendation to approve a one (1) year renewal with Edgenuity for student licenses at a cost of $9,192.75, paid with local funds
10.B.6. Recommendation to approve three (3) year agreement with CommonLit for high school ELA Curriculum at a cost of $18,900, paid with local funds
10.B.7. Recommendation to approve a Memorandum of Understanding with Rock Valley College for Dual/Articulated Credit Courses
10.B.8. Recommendation to approve Intergovernmental Agreement with Rock Valley College for the Running Start Program
10.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
10.C.1. Recommendation to approve Personnel Agenda & Addendum
10.D. Dr. Terrell Yarbrough, Superintendent
10.D.1. Recommendation to approve Second Reading of Policy Updates from March 9, 2026, First Reading
10.D.2.  Freedom of Information Act request dated March 18, 2026, was submitted by CT Mills requesting electronic copies of any existing records identifying the employee(s) responsible for leadership, oversight, or coordination of the following functional areas at the district or central office level:. The District responded to the requestor on March 23, 2026, with the inclusive document. 
10.D.3.  Freedom of Information Act request dated March 12, 2026, was submitted by Megan Schulz requesting records on what companies we contract with or sold to for every solar farm on Harlem-owned land, kick backs that Harlem receives, what account these funds go into and how they are being distributed/utilized. The District responded to the requestor on March 26, 2026, with the inclusive documents. 
10.D.4. Freedom of Information Act request dated March 24, 2026, was submitted by Bo Kim requesting records for 3/06/26 results/tabulations and which bidder was awarded the project for the flooring replacement work at Harlem High School & Parker Early Education Center. The District responded to the requestor on March 27, 2026, with the responsive document. 
10.D.5. Freedom of Information Act request dated March 26, 2026, was submitted by Justin Wenig requesting all purchase orders and/or payment records for non-person/vendor entities, such as companies, organizations, or contractors from January 1, 2025 to current date. The District responded to the requestor on March 31, 2026, with the responsive document. 
11. Consent Agenda
11.A. Approve Personnel Agenda & Addendum
11.B. Approve Student Travel Request(s)
12. ACTION ITEMS
12.A. Accept February 2026 Treasurer's Report
12.B. Approve Resolution Declaring Surplus Property
12.C. Approve District Grant Consolidated Plan
12.D. Approve Parker School Wide Title I Plan
12.E. Approve Second Reading of Policy Updates from March 9, 2026, First Reading
12.F. Approve a three (3) year extension with EvaluWise for a total cost of $23,505.90, paid with local funds
12.G. Approve the award HHS Stadium Lighting Bid to Barton Electric Inc.
12.H. Approve a one (1) year renewal with Edgenuity for student licenses at a cost of $9,192.75, paid with local funds
12.I. Approve three (3) year agreement with CommonLit for high school ELA Curriculum at a cost of $18,900, paid with local funds
12.J. Approve a Memorandum of Understanding with Rock Valley College for Dual/Articulated Credit Courses
12.K. Approve Intergovernmental Agreement with Rock Valley College for the Running Start Program
13. Announcements and Discussion:  
14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
15. ACTION ITEMS AFTER CLOSED SESSION
16. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: April 13, 2026 at 6:00 PM - Regular Board Meeting
Subject:
1. Call to Order of Regular Board meeting at 6:00 p.m.
Subject:
2. Roll Call
Subject:
3. Pledge of Allegiance: Windsor Elementary Students
Subject:
4. Approval of Agenda
Subject:
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
Subject:
6. Approval of Board Meeting Minutes & Closed Session Meeting Minutes for March 25, 2026
Subject:
7. Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
7.A. Awards and Recognitions
Presenter:
Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
8. Comments from the Community
Subject:
9. Approval of Bills
Subject:
9.A. Payables Summary
Attachments:
Subject:
9.B. Voided Checks
Subject:
9.C. Payroll Voucher(s)
Attachments:
Subject:
9.D. Accounts Payable Warrants
Attachments:
Subject:
10. Administrative Reports
Subject:
10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
Subject:
10.A.1. Recommendation to approve Student Travel Requests:
Attachments:
Subject:
10.A.2. Recommendation to approve District Grant Consolidated Plan
Attachments:
Subject:
10.A.3. Recommendation to approve Parker School Wide Title I Plan
Attachments:
Subject:
10.B. Josh Aurand, Assistant Superintendent for Business & Operations
Subject:
10.B.1. Recommendation to approve Resolution Declaring Surplus Property:
Attachments:
Subject:
10.B.2. Recommendation to accept February 2026 Treasurer's Report
Attachments:
Subject:
10.B.3. Recommendation to approve a three (3) year extension with EvaluWise for a total cost of $23,505.90, paid with local funds
Attachments:
Subject:
10.B.4. Recommendation to award HHS Stadium Lighting Bid to Barton Electric Inc. for $166,870.00
Attachments:
Subject:
10.B.5. Recommendation to approve a one (1) year renewal with Edgenuity for student licenses at a cost of $9,192.75, paid with local funds
Attachments:
Subject:
10.B.6. Recommendation to approve three (3) year agreement with CommonLit for high school ELA Curriculum at a cost of $18,900, paid with local funds
Attachments:
Subject:
10.B.7. Recommendation to approve a Memorandum of Understanding with Rock Valley College for Dual/Articulated Credit Courses
Attachments:
Subject:
10.B.8. Recommendation to approve Intergovernmental Agreement with Rock Valley College for the Running Start Program
Attachments:
Subject:
10.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
Subject:
10.C.1. Recommendation to approve Personnel Agenda & Addendum
Attachments:
Subject:
10.D. Dr. Terrell Yarbrough, Superintendent
Subject:
10.D.1. Recommendation to approve Second Reading of Policy Updates from March 9, 2026, First Reading
Attachments:
Subject:
10.D.2.  Freedom of Information Act request dated March 18, 2026, was submitted by CT Mills requesting electronic copies of any existing records identifying the employee(s) responsible for leadership, oversight, or coordination of the following functional areas at the district or central office level:. The District responded to the requestor on March 23, 2026, with the inclusive document. 
Subject:
10.D.3.  Freedom of Information Act request dated March 12, 2026, was submitted by Megan Schulz requesting records on what companies we contract with or sold to for every solar farm on Harlem-owned land, kick backs that Harlem receives, what account these funds go into and how they are being distributed/utilized. The District responded to the requestor on March 26, 2026, with the inclusive documents. 
Subject:
10.D.4. Freedom of Information Act request dated March 24, 2026, was submitted by Bo Kim requesting records for 3/06/26 results/tabulations and which bidder was awarded the project for the flooring replacement work at Harlem High School & Parker Early Education Center. The District responded to the requestor on March 27, 2026, with the responsive document. 
Subject:
10.D.5. Freedom of Information Act request dated March 26, 2026, was submitted by Justin Wenig requesting all purchase orders and/or payment records for non-person/vendor entities, such as companies, organizations, or contractors from January 1, 2025 to current date. The District responded to the requestor on March 31, 2026, with the responsive document. 
Subject:
11. Consent Agenda
Subject:
11.A. Approve Personnel Agenda & Addendum
Subject:
11.B. Approve Student Travel Request(s)
Subject:
12. ACTION ITEMS
Subject:
12.A. Accept February 2026 Treasurer's Report
Subject:
12.B. Approve Resolution Declaring Surplus Property
Subject:
12.C. Approve District Grant Consolidated Plan
Subject:
12.D. Approve Parker School Wide Title I Plan
Subject:
12.E. Approve Second Reading of Policy Updates from March 9, 2026, First Reading
Subject:
12.F. Approve a three (3) year extension with EvaluWise for a total cost of $23,505.90, paid with local funds
Subject:
12.G. Approve the award HHS Stadium Lighting Bid to Barton Electric Inc.
Subject:
12.H. Approve a one (1) year renewal with Edgenuity for student licenses at a cost of $9,192.75, paid with local funds
Subject:
12.I. Approve three (3) year agreement with CommonLit for high school ELA Curriculum at a cost of $18,900, paid with local funds
Subject:
12.J. Approve a Memorandum of Understanding with Rock Valley College for Dual/Articulated Credit Courses
Subject:
12.K. Approve Intergovernmental Agreement with Rock Valley College for the Running Start Program
Subject:
13. Announcements and Discussion:  
Subject:
14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
Subject:
15. ACTION ITEMS AFTER CLOSED SESSION
Subject:
16. Adjournment

Web Viewer