Meeting Agenda
A. Introduction of Meeting and Pledge of Allegiance
B. Public Comments
C. Recognitions
D. Closed Meeting (TX Govt Code 551.071/551.072/551.074/551.082)
D.1. Personnel Concerns
D.2. Discuss Purchase, Exchange, Lease, or Value of Real Property
D.3. Safety/Security
D.4. Consultation with Board Attorney
E. Information Items
E.1. Superintendent's Report
E.1.a. Financial Update
E.1.b. Construction Update
E.1.c. Instructional Update
F. Consent Items (All items listed under this subheading will be adopted with one motion unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
F.1. Approve Minutes of September 21, 2026 Regular Meeting
F.2. Consider Monthly Expenditures for September 2026
F.3. Consider Approval of Amended Budget
F.4. Consider Approval of Contract with Buford Thompson Company for the Districtwide HVAC Project
F.5. Consider Approval of Vendor for Online Curriculum
F.6. Consider Approval of Skyward Qmlativ Conversion
G. Separate Items
G.1. Consider Approval of Revisions to the Student Unpaid Meal Charges and Courtesy Meal Policy
G.2. Consider Approval of the District’s Tax Roll for Tax Year 2026
H. Consider Items Discussed in Closed Meeting Including Personnel
I. Adjourn
Agenda Item Details Reload Your Meeting

 

AGENDA
REGULAR MEETING OF THE
WHITE SETTLEMENT I.S.D. BOARD OF TRUSTEES
ORDER OF BUSINESS 

CALL TO ORDER/ROLL CALL   MS. AMANDA SANCHEZ, PRESIDENT
Meeting: October 19, 2026 at 5:30 PM - Regular Meeting
Subject:
A. Introduction of Meeting and Pledge of Allegiance
Description:
Subject:
B. Public Comments
Subject:
C. Recognitions
Subject:
D. Closed Meeting (TX Govt Code 551.071/551.072/551.074/551.082)
Subject:
D.1. Personnel Concerns
Subject:
D.2. Discuss Purchase, Exchange, Lease, or Value of Real Property
Subject:
D.3. Safety/Security
Subject:
D.4. Consultation with Board Attorney
Subject:
E. Information Items
Subject:
E.1. Superintendent's Report
Subject:
E.1.a. Financial Update
Attachments:
Subject:
E.1.b. Construction Update
Description:
Subject:
E.1.c. Instructional Update
Description:
Subject:
F. Consent Items (All items listed under this subheading will be adopted with one motion unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
Subject:
F.1. Approve Minutes of September 21, 2026 Regular Meeting
Attachments:
Subject:
F.2. Consider Monthly Expenditures for September 2026
Subject:
F.3. Consider Approval of Amended Budget
Description:
Administration Requests Approval of Amendments to the 2026-2027 Budget

General Fund: 
The amendment includes the following expense changes / increases:
  • Functions 11, 21, & 31 - Transfer between functions for Special Program no increase
  • Function 11 & 13 - Transfer between functions for Interpreter expenses
  • Function 11 & 36 - Transfer between functions for Band
  • Function 53 - $36,102 Skyward Business upgrade
Revenue increases are as follows:
  • State revenues: $1,000,000 - Additional student enrollment ADA actuals with projected EOY counts based on prior year trends
This amendment reduces the deficit budget by $963,898, resulting in a projected year-end deficit of $1,159,589.
 
Attachments:
Subject:
F.4. Consider Approval of Contract with Buford Thompson Company for the Districtwide HVAC Project
Description:
At the July 21, 2026, Special Board Meeting, the Board approved Buford Thompson Company (BTC) as the Construction Manager At-Risk (CMAR) for the districtwide HVAC project.

The proposed contract establishes the terms and conditions for BTC’s CMAR services, including the scope of services, responsibilities of each party, compensation, and other contractual requirements.

Expenditures under this agreement will be paid from bond funds.
 
Subject:
F.5. Consider Approval of Vendor for Online Curriculum
Description:
The District uses i-Ready, an online curriculum provided by Curriculum Associates, to support student instruction.

The total cost for the 2026-2027 school year is $179,375. Funding for this expense is included in the current budget.
 
Subject:
F.6. Consider Approval of Skyward Qmlativ Conversion
Description:
The District has used Skyward SMS for human resources and finance operations for many years. Skyward Qmlativ is the successor platform to SMS. Skyward plans to discontinue support for SMS in the coming years, making conversion necessary for the District. Beginning now will allow us to secure conversion support before demand increases as other Texas school districts transition to Qmlativ.

Qmlativ offers updated features to improve efficiency in Human Resources, Payroll, and Business operations. The ongoing software cost will remain the same; however, a one-time conversion cost is required for database setup and migration to the new platform. District staff will complete portions of the conversion in-house to minimize this expense.

The final conversion cost is being negotiated and will not exceed $36,102. Beginning the conversion now will support a planned go-live date of July 1, 2027, aligning with the District’s fiscal year rollover.
 
Subject:
G. Separate Items
Subject:
G.1. Consider Approval of Revisions to the Student Unpaid Meal Charges and Courtesy Meal Policy
Description:
The Student Unpaid Meal Charges and Courtesy Meal Policy establishes guidelines for addressing insufficient balances in student meal accounts, including the provision of courtesy meals.

The proposed revisions clarify policy language, promote consistency, and support alignment with applicable federal and state requirements.
 
Attachments:
Subject:
G.2. Consider Approval of the District’s Tax Roll for Tax Year 2026
Description:
Texas Tax Code Section 26.09(e) requires the District’s tax roll to be submitted to the Board of Trustees for approval.

The Tarrant County Tax Office has calculated the District’s tax roll for tax year 2026 and provided the attached Tax Roll Summary report for review.
 
Attachments:
Subject:
H. Consider Items Discussed in Closed Meeting Including Personnel
Attachments:
Subject:
I. Adjourn

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