skip to main content
 

View Options:

Show Everything
Hide Everything

September 20, 2021 at 6:30 PM - Regular Board Meeting

Agenda
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
Description:  The               2021 regular meeting of the Menahga Public School board called to order by Chair Haverinen  at                           with the Pledge of Allegiance.

Board members present:   Andrea Haverinen, Julia Kicker, Katie Howard, Helen Lehto and Cherie Peterson.  Others present: ES Principal Jeannie Mayer, HS Principal Mark Frank, Superintendent Kevin Wellen and Business Manager Kyle Bergem.
2. ADOPTING THE AGENDA
Description:  Motion by                                 to adopt the agenda as amended/presented

    
Seconded by                          vote
3. STUDENT/STAFF SHARE
3.1. Student/Staff Share
Description:   
4. PUBLIC PARTICIPATION, VISITORS, COMMUNICATION
4.1. Public Participation, Visitors
4.2. Communications
5. REQUEST TO REMOVE TOPIC(S) FROM CONSENT AGENDA
Description:  If needed:
                        Motion by                           to remove the following from the consent agenda:


                        Seconded by                     vote
6. CONSENT AGENDA
Description:  Motion by                           to approve the following consent items:

1.   August 16 meeting minutes; August 23 special meeting minutes; August 31 special meeting minutes
2.  Activity fund and monthly claims in the amount of $ 452,107.44;
3. Work assignment for Katie Walsh, paraprofessional, per EMM Paraprofessional Master Agreement, beginning September 13, 2021, contingent upon a successful background check;
4. Work assignment for LaRae Anderson, paraprofessional, per EMM Paraprofessional Master Agreement, beginning September 20, 2021, contingent upon a successful background check;
5. Work assignment for Christine Hoffman, paraprofessional, per EMM Paraprofessional Master Agreement, beginning September 13, 2021, contingent upon a successful background check;
6. Work assignment for Lindsay Shepersky, paraprofessional, per EMM Paraprofessional Master Agreement, beginning September 15, 2021, contingent upon a successful background check;
7. Work assignment for Timbr Berttunen, paraprofessional, per EMM Paraprofessional Master Agreement, beginning September 20, 2021, contingent upon a successful background check;
8. Work assignment for Diane Phillips, part-time cook, school term, beginning 2021-2022 School Year;

9. Work assignment for Sharon Skoog, part-time cook, school term, beginning 2021-2022 School Year;
10. Work assignment for Susan Hillstrom, Elementary Secretary, per Clerical Employee's Handbook(Step 1), beginning September 13, 2021;
11. 
Teacher Contract with Deanna Hillukka, Business Teacher, BA Step 1, .5 FTE per EMM Master Agreement, beginning with the 2021-2022 school year;
12. Notice of Assignments for the following extra-curricular coach/advisors: 2021-2022 School Year: Ray Hill, Junior High Football Coach Step 1; Ryan Hill, Junior High Football Coach Step 2; Stacy Jensen, Assistant Volleyball Coach Step 1; Todd Frie, Assistant Football Coach Step 5; Cory Kapphahn, Assistant Football Coach Step 1.
13. WCMCA Head Start Annual Report;
14. 21-22 Collaborative Agreement Between WCMCA Head Start and Menahga School District
15. Region 5 Reciprocity Agreement Alternative Career Pathways Coursework.
 
Seconded by                     vote
7. REPORTS
7.1. Principals, AD, Superintendent
Attachments: (2)
7.2. Delegates/Liaisons/Committees
Description:  Board Delegates and Liaisons for 2021 (These assignments will be revisited after board vacancies have been filled.)
Crisis Management:  Julia Kicker
Freshwater Ed Dist: Katie Howard
MSHSL: Katie Howard
MSBA:  Andrea Haverinen
Sourcewell:  Julia Kicker
Wadena County Collaborative:  Katie Howard
Community Education Rep:  Cherie Peterson
WBWF: Cherie Peterson and Julia Kicker
Pairing and Sharing:  Andrea Haverinen and Katie Howard
Building Advisory:  TBD
Negotiations:
          Licensed:  TBD
          Paraprofessionals:  TBD
          Principals:  Andrea Haverinen and Julia Kicker
8. OTHER PERSONNEL
8.1. RESIGNATIONS
Description:  Motion by                     to accept the letter of resignation from Kristine Tellers, Paraprofessional, effective August 22, 2021. We thank Kristine for her 2 years of dedicated service to the students of our school.

Seconded by 

Motion by                     to accept the letter of resignation from Donna Hill, Paraprofessional, effective August 24, 2021. We thank Donna for her  dedicated service to the students of our school.

Seconded by 

Motion by                     to accept the letter of resignation from Ken Hill, Paraprofessional, effective August 24, 2021. We thank Ken for his dedicated service to the students of our school.

Seconded by 

Motion by                     to accept the letter of resignation from Davin Torola, part-time bus driver, effective September 3, 2021. We thank Davin for his dedicated service to the students of our school.

Seconded by 

Motion by                     to accept the letter of resignation from Tony Jones, part-time bus driver, effective September 2, 2021. We thank Tony for his 6 years of dedicated service to the students of our school.

Seconded by 
8.2. LANE CHANGES
Description:  Motion by                          to approve the lane change requests from:

Kevin Sommers from MA to MA+20
Scott Petrowski from MA+10 to MA+20
Maria Ness from BA to BA+10
Keylee Sommers from MA to MA+10
Kayla Huttunen from BA+10 to BA+20

Seconded by



Seconded by
8.3. FMLA LEAVE REQUEST
Description:  Motion by                             to approve the request from Keylee Sommers for up to 12 weeks FMLA  on or about November 15, 2021.

Seconded by


 
9. RESOLUTION ACCEPTING DONATIONS
Description: 
The following resolution was introduced by ___________________________                                     

        RESOLUTION ACCEPTING DONATIONS
    WHEREAS, MS 123B.02, Subd. 6 provides:  "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated.  In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
   WHEREAS, MS 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor.  Nothing herein shall authorize such acceptance or use for religious or sectarian purposes.  Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and
   WHEREAS, every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; 
   THEREFORE, BE IT RESOLVED, that the School Board of Menahga Public School Dist 821 gratefully accept the following donations as identified below:
$750.00 from the Shane Keranen Memorial  to the Bingo for Books
$750.00 from the Shane Keranen Memorial to the Special Olympics
 
     
 
Resolution seconded by  _________________________

The vote on adoption of the Resolution was as follows:
   voting aye:
   voting nay:
   absent:
   Whereupon, said resolution was declared duly adopted.
10. ACCEPTANCE OF GRANTS
Description:  Motion by                          to accept, with gratitude, the following grant(s);
Five Wings Art Council in the amount of $5,000.00.
    
Seconded by                    vote
Attachments: (1)
11. EIDE BAILLY AUDIT PRESENTATION FY2021
Description:  Motion by                           to approve the draft of the audited financial statements and single audit, contingent upon no significant changes to the document once the compliance supplement addendum is released and includes the audit guidance for Eide Bailly on the testing of the ESSER III program.
 


Seconded by                               vote
12. REVENUE UPDATE PROJECTION
13. CONSIDER DEAN OF STUDENTS POSITION
Description:  Motion by                          to approve/deny the administrative team request to hire a Dean of Students for the balance of the school year, plus 10 additional days.

Seconded by
Attachments: (1)
14. SUPERINTENDENT EVALUATION SUMMARY
15. SUPERINTENDENT RETIREMENT
Description:  Motion by                     to accept the letter of resignation from Kevin Wellen, Superintendent, effective December 31, 2021. We thank Kevin for his 6 years of dedicated service to the students of our school.


Seconded by
16. SUPERINTENDENT REPLACEMENT PROCESS
Description:  Motion by                              to                                        in order to fill the position of the Menahga Superintendent.

Seconded by
17. SET TRUTH AND TAXATION HEARING
Description:  Chair Haverinen set the following for the Truth and Taxation Hearing: (Time not before 6:00 p.m. This can be part of the regular board meeting.)
Day:
Date:
Time:
Place:
 
18. PROPOSED 2021 PAYABLE 2022 LEVY CERTIFICATION
Description:  Motion by                              to hereby certify the Proposed 2021 Payable 2022 tax levy at the MAXIMUM, with it being understood that the final levy certification and current year budget review will occur during the regular December board meeting.

Seconded by

 
19. REVIEW LEGISLATIVE RESOLUTION PROPOSALS TO MSBA
Description:  Motion to approve                           proposed resolutions to submit to MSBA.

Seconded by
Attachments: (1)
20. ABSENTEE BALLOT BOARD RESOLUTION
Description:  The following resolution was introduced by__________________:

BE IT RESOLVED by the School Board of Independent School District No.821, State of  Minnesota, as follows:

1.  As required by Minnesota Statutes, Section 203B.121, the Board hereby establishes a ballot board to process, accept and reject absentee ballots at school district elections not held in conjunction with the state primary or state general election or that are conducted by a municipality on behalf of the school district and generally to carry out the duties of a ballot board as provided by Minnesota Statutes, Section 203B.121 and other applicable laws.

2. The ballot board must consist of a sufficient number of election judges trained in the handling of absentee ballots. The ballot board may include deputy county auditors or 
deputy city clerks who have received training in the processing and counting of absentee 
ballots.

3.  The clerk or the clerk’s designee is hereby authorized and directed to appoint the members of the ballot board. The clerk or the clerk’s designee shall establish, maintain and update a roster of members appointed to and currently serving on the ballot board and shall report to the Board from time to time as to its status.
 
4.  Each member of the ballot board shall be paid reasonable compensation for services rendered during an election at the same rate as other election judges; provided, however, if a staff member is already being compensated for regular duties, additional compensation shall not be paid for ballot board duties performed during that staff member’s duty day.

Resolution seconded by:

The vote on adoption of the Resolution was as follows:
   voting aye:
   voting nay:
   absent:
   Whereupon, said resolution was declared duly adopted.


 
21. SCHOOL COVID STATUS
22. BUS BID AWARD
Description:  Motion by                           to award the sale of the retired bus #9 to Steve Peterson in the amount of $2,758.00.

Seconded by
23. NOVEMBER BOARD MEETING DATE
Description:  Chair Haverinen set the following for November Board Meeting:
Day:
Date:
Time:
Place:
24. MINNESOTA STATE HIGH SCHOOL LEAGUE INVOICE
Description:  Motion by                        to approve paying the MSHSL invoice in full in the amount of $9,150.92.                      

Seconded by
Attachments: (1)
25. CLOSE MEETING TO DISCUSS NEGOTIATION STRATEGIES
Description:  ___________________ closed the meeting for the purpose of conducting Negotiation Strategies, pursuant to MS 13D.03, subd. 3(a) at _________p.m.


_______________ reconvened the public portion of the meeting at _______p.m.
26. ADJOURN
Description:  Motion by                                to adjourn the  2021 regular meeting of the Menahga Public School board at

Seconded by                         vote
27. Upcoming Meetings
Description: 
October 18  6:30 pm, HS Media Center, Regular Board Mtg
November 15 6:30 pm, HS Media Center, Regular Board Mtg
December 20 6:30 pm, HS Media Center, Regular Board Mtg
 
 
 
<< Back to the Public Page for Menahga Public School District 821