June 23, 2025 at 6:30 PM - Regular Board Meeting
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1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
Description:
The June 23, 2025 regular meeting of the Menahga Public School board called to order by Chair Haverinen at with the Pledge of Allegiance.
Board members present: Andrea Haverinen, Julia Kicker, Katie Howard, Sara Makela, Cherie Peterson and David Treinen. Others present: ES Principal Lisa Parrish, HS Principal Michelle Koch and Superintendent Jay Kjos. |
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2. ADOPTING THE AGENDA
Description:
Motion by to adopt the agenda as amended/presented
Seconded by vote |
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3. PUBLIC PARTICIPATION, VISITORS, COMMUNICATION
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3.1. Public Participation, Visitors
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3.2. Communications
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4. SAFETY AND SECURITY (CLOSED MEETING Minnesota Statutes, Section 13D. 01, Subdivision 3)
Description:
Minnesota Statutes, Section 13D. 01, Subdivivion 3
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5. REQUEST TO REMOVE TOPIC(S) FROM CONSENT AGENDA
Description:
If needed:
Motion by to remove the following from the consent agenda: Seconded by vote |
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6. CONSENT AGENDA
Description:
Motion by to approve the following consent items:
1. May 19, 2025 regular board meeting minutes; May 28, 2025 special board meeting minutes; June 2, 2025 policy committee meeting minutes; 2. Activity fund and monthly claims in the amount of $597,177.51 3. Notice of Assignments for the following extra-curricular coach/advisors: Kevin Sommers, Summer Rec Coach; Dreah Christiansen, Summer Rec Coach; Alexis Davidson, Summer Rec Coach; Kaisa Hendrickson, Summer Rec Coach; Aili Anderson, Summer Rec Coach; Joie Koll, Summer Rec Coach; Brayden Aho, Summer Rec Coach;
4. Teacher Contract with Aryanna Wetteland, High School Teacher, MA Step 6, 1.0 FTE per EMM Master Agreement, beginning with the 2025-2026 school year; 5. Teacher Contract with Madison Benham, Elementary School Teacher, BA Step 1, 1.0 FTE per EMM Master Agreement, beginning with the 2025-2026 school year; 6. Teacher Contract with Cassidy Bera, Title Interventionist, BA Step 1, 1.0 FTE per EMM Master Agreement, beginning with the 2025-2026 school year; 7. Teacher Contract with Lakyn Johnson, Elementary EOD Kindergarten Teacher, BA Step 2, .6 FTE per EMM Master Agreement, beginning with the 2025-2026 school year; 8. Communications Coordinator/District Office Support Contract with Mary Weaver, for July 1, 2025 through June 30, 2027; 9. Wadena County Family Service Collaborative Agreement; 10. MSBA Membership Renewal; 11. Lease Agreement with West Central MN Communities Action Inc.; 12. Athletic Trainer Agreement
Seconded by vote
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7. REPORTS
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7.1. Principals, AD, Superintendent
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7.2. Delegates/Liaisons/Committees
Description:
Board Delegates and Liaison 2025:
Building Advisory: Katie Howard and David Treinen Community Education: Andrea Haverinen Crisis Management: Katie Howard Freshwater Education District: Katie Howard Minnesota School Board Association: Andrea Haverinen Minnesota State High School League: David Treinen Pairing and Sharing: Andrea Haverinen and Sara Makela Policy: Andrea Haverinen, Julia Kicker and Cherie Peterson Negotiations: Licensed: Julia Kicker and Andrea Haverinen Paraprofessionals: Katie Howard and Cherie Peterson Principals: Andrea Haverinen and David Treinen Rebranding: Cherie Peterson, Sara Makela and David Treinen Region 5 Development Commission: Andrea Haverinen Sourcewell: Julia Kicker Wadena County Collaborative: Cherie Peterson Wellness: Sara Makela |
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8. PERSONNEL
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8.1. Resignations
Description:
Motion by to accept the letter of resignation from Brian Carlson, High School Teacher, effective June 31, 2025. We thank Brian for his three years of dedicated service to the students of our school.
Seconded by vote Motion by to accept the letter of resignation from Alendra Ylitalo, Paraprofessional, effective June 10, 2025. We thank Alendra for her dedicated service to the students of our school. Seconded by vote Motion by to accept the letter of resignation from Makayla Schweiss, Paraprofessional, effective May 1, 2025. We thank Makayla for her dedicated service to the students of our school. Seconded by vote Motion by to accept the letter of resignation from Lolly Skoog, Paraprofessional, effective June 16, 2025. We thank Lolly for her three years of dedicated service to the students of our school. Seconded by vote Motion by to accept the letter of resignation from Claire Torola, Volleyball Coach, effective June 2, 2025. We thank Claire for her dedicated service to the students of our school. Seconded by vote |
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9. TEACHER CONTRACT RENEWALS AND TENURE
Description:
Motion by that
After one year of service, we renew the contracts for 2025-2026 to the following certified staff: Rae Bayman, Nathan Luetgers, Delaney Crowl, Katri Haapala, Danielle Blomberg, Melissa Marsden, Alexa Leiran, and Rilee Michaelson. After two years of service, we renew the contracts for 2025-2026 to the following certified staff: Allison Schmitz, Sam Olson, Logan Redetzke and Laura Takkunen. After three years of service, we renew the contracts for 2025-2026 and grant tenure to Andria Bristow, Tanya Carney, Paige Pietila, MacKenzie Zetah, Larry Zadnikar, Jessica Wattenhofer. Seconded by vote |
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10. PROBATIONARY TEACHER AGREEMENT
Description:
Motion by to approve the extended probationary teacher contract with Pam Johnson as presented.
Seconded by vote Motion by to approve the extended probationary teacher contract with Jolene Harrris as presented. Seconded by vote |
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11. REQUEST OF OUT OF STATE TRAVEL
Description:
Motion by to approve the request from Menahga Girls Varsity basketball team to attend an out-of-state basketball tournament at Wisconsin Dells on July 8, 2025 to July 10, 2025. All expenses to be paid through Menahga basketball boosters.
Seconded by vote Motion by to approve the request from Menahga Boys Varsity basketball team to attend an out-of-state basketball tournament at Wisconsin Dells on July 8, 2025 to July 10, 2025. All expenses to be paid through Menahga basketball boosters. Seconded by vote Motion by to approve the request from UNC Wrestling team to attend an out-of-state Malecek camp at Wisconsin Dells on June 23, 2025 to June 27, 2025. All expenses to be paid through UNC Boosters. Seconded by vote |
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12. MSHSL RESOLUTION FOR MEMBERSHIP
Description:
RESOLVED, that the Governing Board or Entitiy of Menahga High School located in the State of Minnesota delegates the control, supervision and regulation of interscholastic activities and athletics (referred to in MN Statutes, Section 128C.01) to the Minnesota State High School League, and so hereby certifies to the State Commissioner of Education as provided for by Minnesota Statutes.
FURTHER RESOLVED, that the school listed is authorized by this, the Governing Board of said school district or school to renew its membership in the Minnesota State High School League; and to participate in the approved interscholastic activities and athletics sponsored by said League and its various subdivisions. FURTHER RESOLVED, that this Governing Board or Entity hereby adopts the Constitution, Bylaws, Policies, Rules and Regulations of said League and all amendments thereto as the same as are published in the latest edition of the League's Official Handbook, on file at the office of the school district or school, or as appears on the League’s website, as the minimum standards governing participation in said League-sponsored activities and athletics. Further, the administration and responsibility for determining student eligibility and for the supervision of such activities and athletics are assigned to the official representatives identified by this Governing Board or Entity. Signing this Resolution for Membership affirms that this Governing Board has reviewed all required membership materials provided by the League which defines the purpose and value of education-based activity and athletic and programs and defines each member school’s responsibilities. Member schools must develop and publicize administrative procedures to address eligibility suspensions related to Student Code of Responsibilities (Bylaw 206.2) violations for students participating in activity and athletic programs by member schools. The above Resolution was adopted by the Governing Board or Entity of this school or district and is recorded in the official minutes of said Board and hereby is certified to the State Commissioner of Education as provided for by law.
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13. AUDIO ENHANCEMENT PROPOSAL
Description:
Motion by to approve/deny Audio Enhancement's proposal not to exceed the amount of $141,663.36.
Seconded by vote
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14. J-BROTHERS MECHANICAL PLUS QUOTE
Description:
Motion by to approve/deny J-Brothers Mechanical Plus quote not to exceed $2,410.00.
Seconded by vote
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15. IDENTIFIED OFFICIAL WITH AUTHORITY (IOwA) RESOLUTION
Description:
Board member introduced the following resolution Appointing Identified Official with Authority (IOwA) for the External User Access Recertification System
WHEREAS the Minnesota Department of Education requires that school districts annual designate an Identified Official with Authority to comply with the MNIT Enterprise Identity and Access Management Standard which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The Identified Official with Authority will assign job duties and authorize external user's access to MDE secure systems for their local education agency (LEA). THEREFORE, the Menahga Public School Board recommends to authorize Jason Kjos to act as the Identified Official with Authority (IOwA) for Menahga Public School District 0821-01. Resolution duly seconded by And upon a roll call vote being taken, the following voted in favor: And the following voted against:
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16. EIDE BAILLY LETTER OF AUDIT ENGAGEMENT
Description:
Motion by to approve the letter of audit engagement from Eide Bailly for FY2025.
Seconded by vote
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17. FY26 BUDGET
Description:
Motion by to approve the FY26 Budget as presented.
Seconded by vote
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18. CALL FOR QUOTES FOR GOODS AND SERVICES FOR FY2026
Description:
Motion by to call for quotes for the goods and services for FY26.
Seconded by vote |
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19. 2025-2026 CALENDAR CHANGE
Description:
Motion by to approve the calendar change on October 20, 2025 from an instructional day to staff development day.
Seconded by vote |
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20. RESOLUTION ACCEPTING DONATIONS
Description:
The following resolution was introduced by ___________________________ RESOLUTION ACCEPTING DONATIONS WHEREAS, MS 123B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and WHEREAS, MS 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and WHEREAS, every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; THEREFORE, BE IT RESOLVED, that the School Board of Menahga Public School Dist 821 gratefully accept the following donations as identified below: $750.00 to Menahga Summer School program from West Central, $5,000.00 to Menahga Art League from Edward Jones. The vote on adoption of the Resolution was as follows: voting aye: voting nay: absent: Whereupon, said resolution was declared duly adopted. |
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21. ACCEPTANCE OF GRANTS
Description:
Motion by to accept, with gratitude, the following grant(s); Innovative Schools Project Grant processed by the Community Ed Committee in the amount of $5000.00.
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22. POLICY
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22.1. Policy 413 Harassment and Violence
Description:
Motion by to approve the second reading and adoption of policy 413 Harassment and Violence as presented.
Seconded by vote
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22.2. Policy 422 Policies Incorporated by Reference
Description:
Motion by to approve the second reading and adoption of policy 422 Policies Incorporated by Reference as presented.
Seconded by vote
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22.3. Policy 423 Employee-Student Relationships
Description:
Motion by to approve the second reading and adoption of policy 423 Employee-Student Relationships as presented.
Seconded by vote
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22.4. Policy 427 Workload Limits for certain Special Education Teachers
Description:
Motion by to approve the second reading and adoption of policy 427 Workload Limits for certain Special Education Teachers as presented.
Seconded by vote
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22.5. Policy 420 Students and employees with sexually transmitted infections and diseases and certain other communicable diseases and infectious conditions
Description:
Motion by to approve the first reading of policy 420 students and employees with sexually transmitted infections and diseases and certain other communicable diseases and infectious conditions as presented.
Seconded by vote
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22.6. Policy 425 Staff Development and Mentoring
Description:
Motion by to approve the first reading of Policy 425 Staff Development and Mentoring as presented.
Seconded by vote
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22.7. Policy 602 Organization of School Calendar and School Day
Description:
Motion by to approve the first reading of Policy 602 Organization of School Calendar and School Day as presented.
Seconded by vote
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22.8. Policy 603 Curriculum Development
Description:
Motion by to approve the first reading of Policy 603 Curriculum Development as presented.
Seconded by vote
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22.9. Policy 605 Alternative Educational Services
Description:
Motion by to approve the first reading of Policy 605 Alternative Educational Services as presented.
Seconded by vote
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23. ADJOURN
Description:
Motion by to adjourn the June 23, 2025 regular meeting of the Menahga Public School board at
Seconded by vote |
