March 17, 2025 at 6:30 PM - Regular Board Meeting

Description:  The March 17, 2025 regular meeting of the Menahga Public School board called to order by Chair Haverinen  at                      with the Pledge of Allegiance.

Board members present:   Andrea Haverinen, Julia Kicker, Katie Howard, Sara Makela, Cherie Peterson and David Treinen.  Others present: ES Principal Lisa Parrish, HS Principal Michelle Koch and Superintendent Jay Kjos.

Description:  Motion by                                 to adopt the agenda as amended/presented

    
Seconded by                          vote

Description:   

Description:  Shawni Carver will present OpenEd. 

Description:  Minnesota Statutes, Section 13D. 01, Subdivivion 3

Description:  If needed:
                        Motion by                           to remove the following from the consent agenda:


                        Seconded by                     vote

Description:  Motion by                           to approve the following consent items:

1.  February 25, 2025 special meeting minutes;
2.  Activity fund and monthly claims in the amount of $7,468,587.65 

Description:  Motion by                      to approve the Kenmark Invoice in the amount of $119.00 as presented.

Seconded by                        vote

Description:  Motion by                      to approve the AH Graf!x Invoice in the amount of $249.00 as presented.

Seconded by                        vote

Description:  Motion by                     to approve the resurfacing of the pickleball courts not to exceed $31,000.22.

Seconded by                 vote

Description:  Board Delegates and Liaison 2025:
Building Advisory: Katie Howard and David Treinen
Community Education: Andrea Haverinen
Crisis Management: Katie Howard
Freshwater Education District: Katie Howard
Minnesota School Board Association: Andrea Haverinen
Minnesota State High School League: David Treinen
Pairing and Sharing: Andrea Haverinen and Sara Makela
Policy: Andrea Haverinen, Julia Kicker and Cherie Peterson
Negotiations:
Licensed: Julia Kicker and Andrea Haverinen
Paraprofessionals: Katie Howard and Cherie Peterson
Principals: Andrea Haverinen and David Treinen
Rebranding: Cherie Peterson, Sara Makela and David Treinen
Region 5 Development Commission: Andrea Haverinen
Sourcewell: Julia Kicker
Wadena County Collaborative: Cherie Peterson
Wellness: Sara Makela
 

Description:  Motion by                           to accept the resignation from Amanda Aho, Accounts Payable/MARSS Coordinator, effective March 31, 2025. We thank Amanda for her 3 years of dedicated service to the students of our school. 

Seconded by                             vote  

Description:  ____________________ introduced the following resolution and moved its adoption:

WHEREAS, Erika Jensen is a probationary teacher in Independent District
No. 0821.

BE IT RESOLVED, by the School Board of Independent District No. 0821, that pursuant to Minn. Stat. 122A.40, subd. 5¹ and the District Master Agreement, the teaching contract of
Erika Jensen, a probationary teacher in Independent District No. 0821, shall be non-renewed at the end of the 2024-2025 school year effective June 30, 2025.

BE IT FURTHER RESOLVED, that written notice be sent to said teacher regarding the non-renewal of the teacher’s teaching contract.
VOTING RECORD

The motion for the adoption of the preceding resolution was duly seconded by __________________________ and upon vote being taken thereon,

The following voted in favor thereof,

The following voted against the same:

Whereupon said resolution was declared duly passed and adopted on March 17, 2025.
 

Description:  Motion by                                to approve the request for up to 12 weeks FMLA on or about May 1, 2025.  

Seconded by                           vote

Motion by                                to approve the request for up to 1 year FMLA on or about August 25, 2025.  

Seconded by                           vote




 

Description:  Motion by                              to approve the Read Act Memorandum of Understanding (MOU) as presented.

Seconded by                         vote

Description:  School District’s Proportionate Share of LTFM Intermediates/Cooperative Units
EXTRACT OF MINUTES OF SCHOOL BOARD MEETING SCHOOL DISTRICT No. 821 (Menahga Public School) STATE OF MINNESOTA

Pursuant to due call and notice thereof, a School Board meeting of School District No.821, State of Minnesota, was held on_____________ (date), at ______________ (time) for the purpose, in part, of approving the FY 27 Long-Term Facility Maintenance budget and authorizing the inclusion of a proportionate share of Intermediate School District's long-term facility maintenance projects and related debt service payments in the district's application for long term facility maintenance. ____________________________ introduced the following resolution and moved its adoption:
RESOLUTION APPROVING LONG-TERM FACILITY MAINTENANCE PROGRAM BUDGET AND AUTHORIZING THE INCLUSION OF A PROPORTIONATE SHARE OF THOSE PROJECTS IN THE DISTRICT'S APPLICATION FOR FISCAL YEAR (FY) 2027 LONG-TERM FACILITY MAINTENANCE REVENUE

BE IT RESOLVED by the School Board of, Menahga Public School, State of Minnesota, as follows:
1. The Freshwater Education District School Board has approved a long-term facility maintenance program budget for its facilities for the 2026-2027 school year (FY 2027) in the amount of $85,000 of which ISD 821’s proportionate share is $5,034.32 for pay as you go projects. The various components of this program budget are attached as Exhibit A hereto and are incorporated herein by reference. Said budget is hereby approved. (Exhibit A)

2. Minnesota Statutes 2023, section 123B.53, subd. 1, as amended, provides that if an intermediate school district's long-term facility maintenance budget is approved by the school boards of each of the intermediate school district's member school districts, each member district may include its proportionate share of the costs of the intermediate school district program in its long-term facility maintenance revenue application.

3. The proportionate share of the costs of the intermediate school district's long-term facility maintenance program for each member school district to be included in its application shall be determined by multiplying the total cost of the intermediate school district long-term facility maintenance program times a three-year weighted average adjusted pupil units formula. For school year 2026-27 fiscal year 27), the long-term facility maintenance costs shall be funded through annual levy. The inclusion of this proportionate share in the district's long-term facility maintenance revenue application for FY 27 is hereby approved, subject to approval by the Commissioner of Education. Upon receipt of the proportionate share of long-term facility maintenance revenue attributable to the intermediate school district program, the district shall promptly pay to the intermediate school district the applicable aid or levy proceeds.
The motion for the adoption of the foregoing resolution was duly seconded by _________________________ favor
Thereof:
__________________________________________________________________________________________
And the following voted against:
___________________________________________________________________________________________

Whereupon said resolution was approved and adopted by the school board of Independent School District No. 821.
STATE OF MINNESOTA                 )
                                                        ) ss
COUNTY OF                                   )

I, the undersigned, being the duly qualified and acting Clerk of School District No. State of Minnesota, hereby certify that I have carefully compared the attached and foregoing extract of minutes of a meeting of School District No. 821, held on the date therein indicated, with the original of said minutes on file in my office, and the same is a full, true and complete transcript insofar as the same relates to the approval of Intermediate School District No.'s 821 long-term facility maintenance program budget and authorizing the inclusion of a proportionate share of the School District's long-term facility maintenance projects in the district's application for long-term facility maintenance revenue.
WITNESS MY HAND officially as such Clerk on _________________, 2025.
                                                                                School District 821
 

Description:  Motion by                              to approve the Second reading and adoption of Policy 202 School Board Officers as presented.

Seconded by                             vote

Description:  Motion by                              to approve the second reading and adoption of Policy 203 Operation of the School Board - Governing Rules as presented.

Seconded by                             vote

Description:  Motion by                              to approve the second reading and adoption of Policy 203.1 School Board Procedures; Rules of order as presented.

Seconded by                             vote

Description:  Motion by                              to approve the second reading and adoption of Policy 203.2 Order of the Regular School Board Meeting as presented.

Seconded by                             vote

Description:  Motion by                              to approve the second reading and adoption of Policy 203.5 School Board Meeting Agenda as presented.

Seconded by                             vote

Description:  Motion by                              to approve the second reading and adoption of Policy 203.6 Consent Agenda as presented.

Seconded by                             vote

Description:  Motion by                                to adjourn the March 17, 2025 regular meeting of the Menahga Public School board at

Seconded by                         vote