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July 19, 2021 at 6:30 PM - Regular Board Meeting

Agenda
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
Description:  The               2021 regular meeting of the Menahga Public School board called to order by Chair Haverinen  at                           with the Pledge of Allegiance.

Board members present: Julia Kicker and Katie Howard. Board Members attending remotely will be Andrea Haverinen at 11814 Parliament Dr., Woodbridge, VA 22192; Cherie Peterson at Best Western Ramkota Hotel, 2111 N. Lacrosse Street, Rapid City, SD 57701; and Helen Lehto at 26054 Church Street, Calumet, MI 49913.
Others present: ES Principal Jeannie Mayer, HS Principal Mark Frank, Superintendent Kevin Wellen and Business Manager Kyle Bergem.
2. ADOPTING THE AGENDA
Description:  Motion by                                 to adopt the agenda as amended/presented

    
Seconded by                          vote
3. STUDENT/STAFF SHARE
3.1. Student/Staff Share
Description:   
4. REQUEST TO REMOVE TOPIC(S) FROM CONSENT AGENDA
Description:  If needed:
                        Motion by                           to remove the following from the consent agenda:


                        Seconded by                     vote
5. PUBLIC PARTICIPATION, VISITORS, COMMUNICATION
5.1. Public Participation, Visitors
5.1.1. Invitation for Community Input for Safe Return to Learning Plan
5.2. Communications
5.2.1. Grievance from Menahga Principal Association
6. CONSENT AGENDA
Description:  Motion by                           to approve the following consent items:

1. June 21, 2021 regular meeting minutes;
2.  Activity fund and monthly claims in the amount of $ 600,412.62
3. PSEO Agreement between Regents of the University of Minnesota Crookston campus and Menahga ISD#821
4. Teacher Contract with Emily Huotari, Elementary Teacher, BA Step 1, 1.0 FTE per EMM Master Agreement, beginning with the 2021-2022 school year, contingent upon licensure and successful background check
5. Teacher Contract with Hannah Bliss, Elementary Teacher, BA Step 2, 1.0 FTE per EMM Master Agreement, beginning with the 2021-2022 school year, contingent upon licensure and successful background check
6.Technology Integrationist, Webmaster, Digital Communications, and District Assessment Coordinator Assignment with Kayla Polasek, beginning with the 2021-2022 school year, contingent upon successful background check
7. Hire Kerry White as a Part-time Instructional Coach
8. Promote Elena Niemela to District Secretary
9. Athletic Trainer Agreement with TCHC for 2021-2022
 
Seconded by                     vote
7. REPORTS
7.1. Principals, AD, Superintendent
Attachments: (1)
7.2. Delegates/Liaisons/Committees
Description:  Board Delegates and Liaisons for 2021 (These assignments will be revisited after board vacancies have been filled.)
Crisis Management:  Julia Kicker
Freshwater Ed Dist: Katie Howard
MSHSL: Katie Howard
MSBA:  Andrea Haverinen
Sourcewell:  Julia Kicker
Wadena County Collaborative:  Katie Howard
Community Education Rep:  Cherie Peterson
WBWF: Cherie Peterson and Julia Kicker
Pairing and Sharing:  Andrea Haverinen and Katie Howard
Building Advisory:  TBD
Negotiations:
          Licensed:  Katie Howard and Cherie Peterson
          Paraprofessionals:  Andrea Haverinen and Helen Lehto
          Principals:  Andrea Haverinen and Julia Kicker
8. OTHER PERSONNEL
8.1. RESIGNATIONS
Description:  Motion by                     to accept the letter of resignation from Bailey Yliniemi, High School Science Teacher, effective June 29, 2021. We thank Bailey for her 2 years of dedicated service to the students of our school.

Seconded by 

Motion by                     to accept the letter of resignation from Julie Hudek, Paraprofessional, effective July 31, 2021. We thank Julie for her 4 years of dedicated service to the students of our school.

Seconded by 


 
9. RESOLUTION ACCEPTING DONATIONS
Description:  None at this time.
10. ACCEPTANCE OF GRANTS
Description:  None at this time.
11. AWARD FALL QUOTES FOR GOODS AND SERVICES
Description:  Motion by                            to approve the following quotes for goods and services for FY22, as presented:
Milk: quote from Prairie Farms/Land O'Lakes;
Bread: quote from Pan-O-Gold;
Gasoline: quote from Lakes Area Cooperative;
Snow Plowing Service: Menahga Concrete

Seconded by                                    vote

Motion by                           to approve the following G & T Sanitation quote for sanitation services for FY22 as presented.

Seconded by                              vote
Attachments: (1)
12. SUPPLEMENTAL SUMMER SCHOOL PAY
Description:  Motion by                  to approve an increase of summer school teacher pay to $40.00/hr for the summer of 2021 only, due to the impact of Covid19.

Seconded by   

Motion by                 to approve an increase of summer school paraprofessional pay to $21.00/hr for the summer of 2021 only, due to the impact of Covid19.

Seconded by   

Motion by                 to approve an increase of summer school cook pay to $21.00/hr for the summer of 2021 only, due to the impact of Covid19.    

Seconded by              
13. IDENTIFIED OFFICIAL WITH AUTHORITY (IOwA) RESOLUTION
Description:  Board member                          introduced the following resolution Appointing Identified Official with Authority (IOwA) for the External User Access Recertification System
     WHEREAS the Minnesota Department of Education requires that school districts annual designate an Identified Official with Authority to comply with the MNIT Enterprise Identity and Access Management Standard which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually.  The Identified Official with Authority will assign job duties and authorize external user's access to MDE secure systems for their local education agency (LEA). 
     THEREFORE, the Menahga Public School Board recommends to authorize Kevin Wellen to act as the Identified Official with Authority (IOwA) for Menahga Public School District 0821-01.

Resolution duly seconded by

And upon a roll call vote being taken, the following voted in favor:

And the following voted against:

 
14. CONSIDER QUOTE TO REPLACE TWO AIR HANDLERS
Description:  Motion by                   to approve Johnson Control quote as presented in an amount not to exceed $60,000.00.

Seconded By
Attachments: (1)
15. SOLICIT BIDS FOR DUST COLLECTOR REPLACEMENT FOR THE SHOP
Description:  Motion by                          to authorize the superintendent to solicit bids to replace and upgrade the dust collection system for the High School Shop.

Seconded by
16. EIDE BAILLY LETTER OF AUDIT ENGAGEMENT
Description:  Motion by                      to approve the letter of audit engagement from Eide Bailly for FY2021.

Seconded by                      vote
Attachments: (1)
17. RESOLUTION CALLING FOR SPECIAL ELECTION
Description: 


 
17.1. RESOLUTION CALLING FOR SPECIAL ELECTION-1 YEAR TERM
Description:  School Board member                             introduced the following:
RESOLUTION CALLING SPECIAL ELECTION TO FILL SCHOOL BOARD VACANCY
            WHEREAS, a vacancy exists in the office of school board member with a term expiring the first Monday in January 2023; and
            WHEREAS, the vacancy has occurred more than 90 days prior to the first Tuesday after the first Monday in November in the year in which the vacancy occurs;
            NOW THEREFORE, BE IT RESOLVED by the School Board of Independent School District No. 821, State of Minnesota, as follows:
The clerk shall accept affidavits of candidacy for this office during the same filing period as applicable to the school district general election, i.e. between 84 and 98 days before the date of the special election.
It is necessary to hold a special election to elect one (1) individual whose term is expiring to fill the vacancy in the term of School Board Member expiring the first Monday in January 2023.
The clerk shall include on the special election ballot the names of the individuals who file or have filed Affidavits of Candidacy during the period established for filing such affidavits, as though they had been included by name in this resolution.  The clerk shall not include on the ballot the names of individuals who file timely affidavits of withdrawal in the manner specified by law.
The special election shall be held on November 2, 2021 between the hours of 2 o’clock p.m. and 8:00 o’clock p.m.  This date is a uniform election date specified in Minnesota Statutes, Section 205A.05. 
If the special election is held in conjunction with the school district primary or general election in the odd-numbered year, the school district combined polling places and the precincts served by those polling places, as previously established and designated by school board resolution for school district elections not held on the day of a statewide election, are hereby designated for this special election as follows:
COMBINED POLLING PLACE:       Menahga City Hall, 115 2nd St NE, Menahga, Minnesota
                This combined polling place serves all territory in Independent School District No. 821 located in the City of Menahga; and Blueberry, Shell River, Huntersville, Red Eye and Meadow Townships in Wadena County; Paddock Township in Ottertail County; Straight River Township in Hubbard County; and Runeberg Township in Becker County, Minnesota.

COMBINED POLLING PLACE:      Wolf Lake Lions Hall, 130 N Manninen Ave, Wolf Lake, Minnesota
This combined polling place serves all territory in Independent School District No. 821 located in the City of Wolf Lake; and Wolf Lake, Spruce Grove and Green Valley Townships in Becker County, Minnesota.

Any eligible voter residing in the school district may vote at said election at the combined polling place designated above for the precinct in which he or she resides.  The polls for said election will be opened at 2:00 o'clock p.m. and will close at 8:00 o'clock p.m. on the date of said election.
The clerk is hereby authorized and directed to cause written notice of said special election to be provided to the county auditor of each county in which the school district is located, in whole or in part, at least seventy-four (74) days before the date of said special election.  The notice shall include the date of said special election and the office to be voted on at said special election. 
The clerk is hereby authorized and directed to cause notice of said special election to be posted at the administrative offices of the school district at least ten (10) days before the date of said election.
The clerk is hereby authorized and directed to cause a sample ballot to be posted at the administrative offices of the school district at least four (4) days before the date of said election and to cause two sample ballots to be posted in each polling place or combined polling place on election day.  The sample ballot shall not be printed on the same color paper as the official ballot.  The sample ballot for a polling place or combined polling place shall reflect the offices, candidates and rotation sequence on the ballot used in that polling place.
The clerk is hereby authorized and directed to cause notice of said special election to be published in the official newspaper of the district for two (2) consecutive weeks with the last publication being at least one (1) week before the date of said election.
The clerk is authorized and directed to cause the rules and instructions for use of the optical scan voting system to be posted in each polling place or combined polling place on Election Day.
The notice of election so posted and published shall state the office to be filled as set forth in the form of ballot below, and shall include information concerning each established precinct and polling place. 
The notices to be posted and published may be combined with the Notice of General Election or the Notice of Primary Election if the general or primary and the special election are held together.
The names of candidates to fill a vacancy who have filed an affidavit of candidacy must be listed on the ballot under the separate heading "Special Election for School Board Member to fill vacancy in term expiring January 2, 2023".  Their names must be listed as though they had been included by name in this resolution.  The clerk shall not include on the ballot the names of individuals who file timely affidavits of withdrawal in the manner specified by law. 
The name of each candidate to fill the vacancy in office at this special election shall be rotated with the names of the other candidates to fill the vacancy in office in the manner specified in Minnesota law.

The ballot shall be in substantially the following form:
Special Election Ballot
Independent School District No. 821
Menahga Public Schools
November 2, 2021
                                                                                                                             
Special Election
For School Board Member to fill vacancy
In term expiring January 2, 2023
                                                                                                                                         
Instructions to Voters:
To vote, completely fill in the oval next to your choice like this:
                                                                                                                                         
Vote for One
                                                                                                                                         
                              Name
                              Name
                                                                                         
                              write in, if any

The school district clerk shall make all Campaign Financial Reports required to be filed with the school district under Minnesota Statutes, Section 211A.02, available on the school district’s website.  The clerk must post the report on the school district’s website as soon as possible, but no later than thirty (30) days after the date of the receipt of the report.  The school district must make a report available on the school district’s website for four years from the date the report was posted to the website.  The clerk must also provide the Campaign Finance and Public Disclosure Board with a link to the section of the website where reports are made available.

School board member                                              seconded the resolution and a roll call vote being taken;
the following voted in favor:     
And the following voted against:
 
17.2. RESOLUTION CALLING FOR SPECIAL ELECTION-3 YEAR TERM
Description:  School Board member                             introduced the following:
RESOLUTION CALLING SPECIAL ELECTION TO FILL SCHOOL BOARD VACANCY
            WHEREAS, a vacancy exists in the office of school board member with a term expiring the first Monday in January 2025; and
            WHEREAS, the vacancy has occurred more than 90 days prior to the first Tuesday after the first Monday in November in the year in which the vacancy occurs;
            NOW THEREFORE, BE IT RESOLVED by the School Board of Independent School District No. 821, State of Minnesota, as follows:
The clerk shall accept affidavits of candidacy for this office during the same filing period as applicable to the school district general election, i.e. between 84 and 98 days before the date of the special election.
It is necessary to hold a special election to elect one (1) individual whose term is expiring to fill the vacancy in the term of School Board Member expiring the first Monday in January 2025.
The clerk shall include on the special election ballot the names of the individuals who file or have filed Affidavits of Candidacy during the period established for filing such affidavits, as though they had been included by name in this resolution.  The clerk shall not include on the ballot the names of individuals who file timely affidavits of withdrawal in the manner specified by law.
The special election shall be held on November 2, 2021 between the hours of 2 o’clock p.m. and 8:00 o’clock p.m.  This date is a uniform election date specified in Minnesota Statutes, Section 205A.05. 
If the special election is held in conjunction with the school district primary or general election in the odd-numbered year, the school district combined polling places and the precincts served by those polling places, as previously established and designated by school board resolution for school district elections not held on the day of a statewide election, are hereby designated for this special election as follows:
COMBINED POLLING PLACE:       Menahga City Hall, 115 2nd St NE, Menahga, Minnesota
                This combined polling place serves all territory in Independent School District No. 821 located in the City of Menahga; and Blueberry, Shell River, Huntersville, Red Eye and Meadow Townships in Wadena County; Paddock Township in Ottertail County; Straight River Township in Hubbard County; and Runeberg Township in Becker County, Minnesota.

COMBINED POLLING PLACE:      Wolf Lake Lions Hall, 130 N Manninen Ave, Wolf Lake, Minnesota
This combined polling place serves all territory in Independent School District No. 821 located in the City of Wolf Lake; and Wolf Lake, Spruce Grove and Green Valley Townships in Becker County, Minnesota.

Any eligible voter residing in the school district may vote at said election at the combined polling place designated above for the precinct in which he or she resides.  The polls for said election will be opened at 2:00 o'clock p.m. and will close at 8:00 o'clock p.m. on the date of said election.
The clerk is hereby authorized and directed to cause written notice of said special election to be provided to the county auditor of each county in which the school district is located, in whole or in part, at least seventy-four (74) days before the date of said special election.  The notice shall include the date of said special election and the office to be voted on at said special election. 
The clerk is hereby authorized and directed to cause notice of said special election to be posted at the administrative offices of the school district at least ten (10) days before the date of said election.
The clerk is hereby authorized and directed to cause a sample ballot to be posted at the administrative offices of the school district at least four (4) days before the date of said election and to cause two sample ballots to be posted in each polling place or combined polling place on election day.  The sample ballot shall not be printed on the same color paper as the official ballot.  The sample ballot for a polling place or combined polling place shall reflect the offices, candidates and rotation sequence on the ballot used in that polling place.
The clerk is hereby authorized and directed to cause notice of said special election to be published in the official newspaper of the district for two (2) consecutive weeks with the last publication being at least one (1) week before the date of said election.
The clerk is authorized and directed to cause the rules and instructions for use of the optical scan voting system to be posted in each polling place or combined polling place on Election Day.
The notice of election so posted and published shall state the office to be filled as set forth in the form of ballot below, and shall include information concerning each established precinct and polling place. 
The notices to be posted and published may be combined with the Notice of General Election or the Notice of Primary Election if the general or primary and the special election are held together.
The names of candidates to fill a vacancy who have filed an affidavit of candidacy must be listed on the ballot under the separate heading "Special Election for School Board Member to fill vacancy in term expiring January 6 , 2025".  Their names must be listed as though they had been included by name in this resolution.  The clerk shall not include on the ballot the names of individuals who file timely affidavits of withdrawal in the manner specified by law. 
The name of each candidate to fill the vacancy in office at this special election shall be rotated with the names of the other candidates to fill the vacancy in office in the manner specified in Minnesota law.

The ballot shall be in substantially the following form:
Special Election Ballot
Independent School District No. 821
Menahga Public Schools
November 2, 2021
                                                                                                                             
Special Election
For School Board Member to fill vacancy
In term expiring January 6, 2025
                                                                                                                                         
Instructions to Voters:
To vote, completely fill in the oval next to your choice like this:
                                                                                                                                         
Vote for One
                                                                                                                                         
                              Name
                              Name
                                                                                         
                              write in, if any

The school district clerk shall make all Campaign Financial Reports required to be filed with the school district under Minnesota Statutes, Section 211A.02, available on the school district’s website.  The clerk must post the report on the school district’s website as soon as possible, but no later than thirty (30) days after the date of the receipt of the report.  The school district must make a report available on the school district’s website for four years from the date the report was posted to the website.  The clerk must also provide the Campaign Finance and Public Disclosure Board with a link to the section of the website where reports are made available.

School board member                                              seconded the resolution and a roll call vote being taken;
the following voted in favor:     
And the following voted against:

 
18. LTFM 10 YEAR PLAN APPROVAL
Description:  Motion by                                      to approve the LTFM revenue budget and ten-year expenditure plan as presented. 

Seconded by                                 vote
 
Attachments: (2)
19. MISCELLANEOUS REIMBURSEMENT RATES AND SUBSTITUTE PAY
Description:  Motion by                          to approve the miscellaneous reimbursements and substitute teacher pay, as presented.

Seconded by
20. COMMUNITY ARTS ACCESS PROJECT GRANT 2021 THROUGH THE FIVE WINGS ARTS COUNCIL
Description:  Motion by                    to endorse the grant application as presented.

Seconded by
Attachments: (1)
21. AUTHORIZE PURCHASE OF MTSS-INTERVENTION RESOURCES (READ WELL BY THIRD GRADE)
Description:  Motion by                           to approve purchase of resources as presented not to exceed $30,000.00.

Seconded by
22. RESOLUTION OF SPONSORSHIP FOR WADENA COUNTY COMMUNITY CONCERN FOR YOUTH (CCY)
Description:  RESOLUTION OF SPONSORSHIP
Resolution authorizing participation with the Community Concern for Youth Program with Todd-Wadena Community Corrections.
BE IT RESOLVED by the Menahga School Board that Todd County act as sponsoring unit of government for the project entitled Community Concern for Youth to be conducted by Todd-Wadena Community Corrections during the period from 01/01/22 through 12/31/22. Barb Becker, Chairperson, Todd County Board of Commissioners, is hereby authorized to execute such agreements and funding as are necessary to implement the project on behalf of the Menahga School Board.
BE IT RESOLVED that the Menahga School Board hereby agrees to contribute $3,441.00 for the project entitled Todd-Wadena Community Concern for Youth during the period from 01/01/22 through 12/31/22, which is to be paid on 01/01/22.
It is understood that the Menahga City Council contributes $1,627.00, for a total community contribution of $5,069.00.
I hereby certify that the above resolutions were adopted by the Menahga School Board on July 19, 2021.
Seconded by member

The following voted in favor:

And the following voted against:
23. OTHER
Description:  Motion by

Seconded by
24. ADJOURN
Description:  Motion by                                to adjourn the  2021 regular meeting of the Menahga Public School board at

Seconded by                         vote
25. Upcoming Meetings
Description:  July 26th, 2021, 6:30 pm, MS Conference Room, Special Board Mtg
August 16th, 2021, 6:30 pm, HS/MS Media Center, Regular Board Mtg
September 20th, 2021,6:30 pm, HS/MS Media Center, Regular Board Mtg
October 18th, 2021, 6:30 pm, HS/MS Media Center, Regular Board Mtg
 
 
 
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