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December 21, 2020 at 6:00 PM - Regular Board Meeting

Agenda
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
Description:  The December 21, 2020 regular meeting of the Menahga Public School board called to order by Chair Haverinen  at                           with the Pledge of Allegiance.

Board members present:   Andrea Haverinen, Durwin Tomperi, Julia Kicker, Brad Goehrig, and Katie Howard.  Others present: ES Principal Jeannie Mayer, MS Principal Ann Wothe, HS Principal Mark Frank, Superintendent Kevin Wellen and Business Manager Kyle Bergem.
2. ADOPTING THE AGENDA
Description:  Motion by                                 to adopt the agenda as amended/presented

    
Seconded by                          vote
3. TRUTH IN TAXATION HEARING AT 6:00 PM
Description:  At 6:00 pm, Superintendent Wellen and Business Manager Bergem will give a presentation for the Truth in Taxation hearing.  An opportunity for questions from the public will be offered.
Attachments: (1)
3.1. CERTIFY 2020 PAYABLE 2021 LEVY
Description:  Motion by                          to approve the certification of the 2020 payable 2021 levy from the September 21 2020 board meeting, in the total amount of $1,488,832.79.

Seconded by   
 
4. STUDENT/STAFF SHARE
4.1. Student/Staff Share
Description:  UNC Warrior Speech link: https://www.smore.com/031ws
Attachments: (1)
4.2. Board Recognition
5. PUBLIC PARTICIPATION, VISITORS, COMMUNICATION
5.1. Public Participation, Visitors
5.2. Communications
Attachments: (3)
6. REQUEST TO REMOVE TOPIC(S) FROM CONSENT AGENDA
Description:  If needed:
                        Motion by                           to remove the following from the consent agenda:


                        Seconded by                     vote
7. CONSENT AGENDA
Description:  Motion by                           to approve the following consent items:

1.  Nov 16 regular meeting and Dec 14 special meeting minutes;
2.  Activity fund and monthly claims in the amount of $ 743,858.12;
3.  Notice of assignment for Susan Hillstrom, School Nurse Long-Term Sub, for the 2020-2021 school year;
4.  Work assignment for Kenneth Hill, paraprofessional, step 1, per EMM Paraprofessional Agreement, beginning December 14, school term, up to 8 hours per day, contingent upon a successful background check;
5. North Country EMS agreement;
6.
 
Seconded by                     vote
8. REPORTS
8.1. Principals, AD/Com Ed, Superintendent
Attachments: (1)
8.2. Delegates/Liaisons/Committees
Description:  Board Delegates and Liaisons for 2020
Crisis Management:  ____________
Freshwater Ed Dist: Katie Howard
MSHSL: Brad Goehrig
MSBA:  Andrea Haverinen
Wadena County Collaborative:  Julia Kicker
Community Education Rep:  Katie Howard
WBWF: __________ and Katie Howard
Pairing and Sharing:  Andrea Haverinen and Durwin Tomperi
Building Advisory:  Durwin Tomperi and _________
Negotiations:
          Licensed:  Durwin Tomperi and Katie Howard
          Paraprofessionals:  Brad Goehrig and ________
          Principals:  Andrea Haverinen and Julia Kicker
9. OTHER PERSONNEL
9.1. RESIGNATION
Description:  Motion by                              to accept the letter of resignation from Amy Lillquist, paraprofessional, effective Dec 2, 2020.

Seconded by

 
9.2. BOARD RESIGNATION
Description:  Motion by                                to accept the letter of resignation from board member Durwin Tomperi, effective January 4, 2021.

Seconded by

 
9.3. LEAVE OF ABSENCE REQUEST
Description:  Motion by                              to accept/deny the LOA request from Maggie Peterson, part-time paraprofessional, beginning December 23 for the remainder of the school year.

Seconded by
 
10. RESOLUTION ACCEPTING DONATIONS
Description:  The following resolution was introduced by ___________________________                                     

        RESOLUTION ACCEPTING DONATIONS
    WHEREAS, MS 123B.02, Subd. 6 provides:  "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated.  In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
   WHEREAS, MS 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor.  Nothing herein shall authorize such acceptance or use for religious or sectarian purposes.  Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and
   WHEREAS, every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; 
   THEREFORE, BE IT RESOLVED, that the School Board of Menahga Public School Dist 821 gratefully accept the following donations as identified below:
    NONE AT THIS TIME
    
Resolution seconded by  _________________________

The vote on adoption of the Resolution was as follows:
   voting aye:
   voting nay:
   absent:
   Whereupon, said resolution was declared duly adopted.
11. ACCEPTANCE OF GRANTS
Description:  Motion by                          to accept, with gratitude, the following grant(s);
  Wadena County CARES Grant in the amount of $74,166.25.
    
Seconded by                    vote
12. SUMMARY OF CLOSED MEETING
Description:  Chair Haverinen will read a summary of the December 14 closed session for the purpose of evaluation of Superintendent Kevin Wellen.
 
13. MEETING STIPENDS FOR VIRTUAL MEETINGS AND CONFERENCES
Description:  Motion by                              to consider ________________as a minimum 4 hour meeting.

Seconded by
14. CONSIDER FALL ACTIVITY COACH/ADVISOR PAY PROPOSAL
Description:  Motion by                              to approve all fall coaching salaries in full with head volleyball to be prorated per superintendent discretion.

Seconded by
 
15. ANNUAL POLLING PLACE RESOLUTION
Description:  Board member __________________ introduced the following RESOLUTION ESTABLISHING COMBINED POLLING PLACES FOR MULTIPLE PRECINCTS AND DESIGNATING HOURS DURING WHICH THE POLLING PLACES WILL REMAIN OPEN FOR VOTING FOR SCHOOL DISTRICT ELECTIONS NOT HELD ON THE DAY OF A STATEWIDE ELECTION

      BE IT RESOLVED by the School Board of Independent School District No.821, Menahga, State of Minnesota, as follows:

        1.  Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for school district elections are those precincts or parts of precincts located within the boundaries of the school district which have been established by the cities or towns located in whole or in part within the school district. The board hereby confirms those precincts and polling places so established by those municipalities.
        2.  Pursuant to Minnesota Statutes, Section 205A.11, the board may establish a combined polling place for several precincts for school district elections not held on the day of a statewide election. Each combined polling place must be a polling place that has been designated by a county or municipality. The following combined polling places are established to serve the precincts specified for all school district special and general elections not held on the same day as a statewide election:



COMBINED POLLING PLACE:    Menahga City Hall, Menahga, Minnesota
               This combined polling place serves all territory in Independent School District No. 821 located in the City of Menahga; and Blueberry, Shell River, Huntersville, Red Eye and Meadow Townships in Wadena County; Paddock Township in Ottertail County; Straight River Township in Hubbard County; and Runeberg Township in Becker County, Minnesota.



COMBINED POLLING PLACE:    Wolf Lake Lions Hall, Wolf Lake, Minnesota
            This combined polling place serves all territory in Independent School District No. 821 located in the City of Wolf Lake; and Wolf Lake, Spruce Grove and Green Valley Townships in Becker County, Minnesota.
        

         3.  Pursuant to Minnesota Statutes, Section 205A.09, the polling places will remain open for voting for school district elections not held on the same day as a statewide election between the hours of 2:00 o'clock p.m. and 8:00 o'clock p.m.
         4.  The clerk is directed to file a certified copy of this resolution with the county auditors of each of the counties in which the school district is located, in whole or in part, within thirty (30) days after its adoption.
         5.  As required by Minnesota Statutes, Section 204B.16, Subdivision 1a, the clerk is hereby authorized and directed to give written notice of new polling place locations to each affected household with at least one registered voter in the school district whose school district polling place location has been changed.  The notice must be a nonforwardable notice mailed at least twenty-five (25) days before the date of the first election to which it will apply.  A notice that is returned as undeliverable must be forwarded immediately to the appropriate county auditor, who shall change the registrant’s status to "challenged" in the statewide registration system.


Motion was seconded by member __________________ 
Upon vote being taken thereon, the following voted in favor thereof: 

And the following voted against the same:

Whereupon the resolution was declared duly passed and adopted this 21 day of December 2020.
 
16. OPEN ENROLLMENT RESOLUTION FOR 2021-2022
Description:  Member _____________________________ introduced the following OPEN ENROLLMENT RESOLUTION FOR 2021-2022 And moved its adoption at the December 21, 2020 regular board meeting:
WHEREAS the State of Minnesota has established an open enrollment program permitting students to attend nonresident districts pursuant to the limitations of Minnesota Statutes § 124D.03, and
WHEREAS the State of Minnesota has also established criteria for school districts to limit open enrollment applications based on district-wide grade level capacity, class, program, and school building capacity, and
WHEREAS the administration has determined that additional development and anticipated enrollment increases at Menahga Elementary School, Menahga Middle School and Menahga High School have resulted in lack of space availability,
BE IT THEREFORE RESOLVED that for purposes of open enrollment, the following grade level caps will be in effect for the 2021-2022 school year, Grades K-12 capped at __88___.

And BE IT FURTHER RESOLVED that the administration, in consultation with participating districts, be authorized to approve or disapprove all nonresident applications related to Agreements between School Boards. The motion for the adoption of the foregoing resolution was duly seconded by member _____________________, and upon a vote being taken thereon, the following voted in favor thereof: 
and the following voted against: 
Whereupon said resolution was declared duly passed and adopted.

 
17. MREA DIRECTOR ELECTION BALLOT
Description:  Motion by                                   to endorse                                                  as our representative for the MREA Board of Directors.

Seconded by

 
Attachments: (1)
18. POLICY
18.1. POLICY 510L SCHOOL ACTIVITIES, EXTRA-CURRICULAR ACTIVITIES, CO-CURRICULAR ACTIVITIES, AND NON-CURRICULAR STUDENT ORGANIZATIONS
Description:  Motion by                                           to approve the second reading and adoption of policy 510L School Activities, Extra-Curricular Activities, Co-Curricular Activities, and Non-Curricular Student Organizations, as presented.

Seconded by           
 
Attachments: (1)
19. OTHER
Description:  Motion by

Seconded by
 
20. ADJOURN
Description:  Motion by                                to adjourn the December 21 2020 regular meeting of the Menahga Public School board at

Seconded by                         vote
21. Upcoming Meetings
Description:  Tues, Jan 5, 2021,Organizational Meeting, 6:30 pm, HS/MS Media Center

Meetings for 2021 will be set at the Organizational meeting.
 
 
 
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