August 14, 2023 at 7:00 PM - Regular Meeting
Agenda |
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I. Opening Ceremony
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I.A. Call to Order
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I.B. Declaration of Quorum
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I.C. Pledges of Allegiance
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I.D. Invocation
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II. Public Testimony
Description:
Pursuant to Board policy BED, the Board will allow every person who wishes to address the board on an agenda item to do so before the board’s consideration of the item. The Board shall not deliberate regarding any subject that is not included on the agenda posted with notice of this meeting. This is a time for the Board to stop, look, and listen to public comments. Each speaker will be allowed three minutes to address the Board.
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III. Resilient Schools Support Program (RSSP) Cross-Initiative Stakeholder Presentation
Presenter:
Ed Direction
Description:
A presentation on the district's work through the Resilient Schools Support Program (RSSP) will be presented by Sonya Soltani, Ed Direction Improvement Specialist. Ms. Soltani will provide an overview of the Program, accomplishments to date, and SY 23-24 goals and priorities.
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IV. Technology Device Replacement Plan Presentation
Presenter:
Director of Technology, Jason Brou
Description:
The district's tech device replacement plan has been provided for information.
Attachments:
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V. School Bus and AC Unit and Tilt Wall Replacement and Repair Plan Presentation
Presenter:
Director of Maintenance and Transportation, Jason Divin
Description:
The district school bus, AC unit, and tilt wall replacement and repair plan has been provided.
Attachments:
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VI. Superintendent's Report
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VI.A. JET Grant Status Update
Presenter:
Acting Superintendent, Wayne Bennett
Description:
An update on the status of the JET grant for welding and health science has been provided for information.
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VI.B. 2023-2024 Student and Employee Handbooks
Presenter:
Acting Superintendent, Wayne Bennett
Description:
The student and employee handbooks for 2023-2024 have been provided for information.
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VI.C. Calendar of Upcoming Events
Presenter:
Acting Superintendent, Wayne Bennett
Description:
The calendar of upcoming events has been provided for information.
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VII. Financial Reports
Presenter:
Director of Business and Finance, Melinda Chapa
Description:
The following financial reports from July 2023 have been provided for information:
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VII.A. Accounts Payable
Presenter:
Director of Business and Finance, Melinda Chapa
Attachments:
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VII.B. Budget Status and Investment
Presenter:
Director of Business and Finance, Melinda Chapa
Attachments:
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VII.C. Tax Collections
Presenter:
Director of Business and Finance, Melinda Chapa
Attachments:
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VII.D. FEMA Projects
Presenter:
Director of Business and Finance, Melinda Chapa
Description:
No Update
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VII.E. ESSER Expenditure Report
Presenter:
Director of Business and Finance, Melinda Chapa
Attachments:
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VIII. Update to 2023-2024 Budget and Tax Rate Discussion
Presenter:
Director of Business and Finance, Melinda Chapa
Description:
An additional update to the 2023-2024 budget and tax rate as discussed at the August 2, 2023 budget workshop has been provided for information.
Attachments:
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IX. Consent Agenda
Presenter:
Acting Superintendent, Wayne Bennett
Description:
The items included on the consent agenda for consideration are as follows:
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IX.A. Adjunct Faculty Agreement with Texas A&M AgriLife San Patricio County Extension
Presenter:
Acting Superintendent, Wayne Bennett
Description:
The adjunct faculty agreement with the Texas A&M AgriLife San Patricio County Extension allows student participation in programs conducted by Texas A&M Agrilife Extension Service, including 4H.
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IX.B. Resolution to Recognize Extracurricular Status of San Patricio County 4-H Organization
Presenter:
Acting Superintendent, Wayne Bennett
Description:
The San Patricio County Texas 4-H Organization’s request to be sanctioned as an extracurricular activity has been included for the Board’s review.
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IX.C. Minutes of the July 10, 2023 Regular Board Meeting, July 26, 2023 Special Board Meeting, and August 2, 2023 Special Board Meeting and Budget Workshop
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X. Action Agenda
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X.A. Consider and Approve Request to Prepare Resolution to Maintain the I&S Debt Tax Rate
Presenter:
Director of Business and Finance, Melinda Chapa
Description:
The request for permission to move forward in preparing a resolution that would require Board approval prior to setting the tax rate for Tax Year 2023 has been provided for consideration.
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X.B. Consider and Approve Voting Delegate and Alternate from APISD for the 2023 TASB Delegate Assembly
Presenter:
Board President, Wanese Butler
Description:
Nominate a trustee to serve as the district's voting delegate, and a trustee to serve as the district's alternate to the 2023 TASB Delegate Assembly to be held on Saturday, September 30 in Dallas.
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X.C. Consider and Approve Designation of Ten Nonbusiness Days in Compliance with HB3033 and the Public Information Act Regarding Public Information Requests
Presenter:
Acting Superintendent, Wayne Bennett
Description:
HB 3033 amends the Public Information Act (PIA) by limiting the number of "nonbusiness" days for school districts.
While there was no change to the 10 business-day deadline for a governmental body to respond to a PIA request or to request an Attorney General opinion, there was a significant change as to what constitutes a nonbusiness day for PIA requests. Prior to HB 3033, days when districts were closed (such as holiday breaks) were not counted in the deadline calculations. Now, the statute expressly limits nonbusiness day exclusions to weekend days, national and state holidays, and the Friday or Monday after a holiday which falls on a weekend and is earlier/later observed. The PIA now specifically states that in addition to the weekends and holidays listed above, a maximum of ten nonbusiness PIA days may be designated when District administrative offices are closed or operating with minimal staffing. The recommended designated ten nonbusiness days, December 18-22, December 26-29, 2023, and January 2, 2025, have been provided for consideration and are notated on the district calendar with double borders.
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X.D. Consider and Approve the Memorandum of Understanding Between Aransas Pass ISD and Engagement to Employment Partners (E2E)
Presenter:
Acting Superintendent, Wayne Bennett
Description:
The memorandum of understanding between the District and Engagement to Employment Partners (E2E) has been provided for consideration. The agreement with E2E is in relation to the Postsecondary Success Program, which is designed to increase the number of students enrolling and succeeding in postsecondary education, which includes college, vocational training, apprenticeships, and military service. The program places an experienced, dedicated advisor on the high school campus who will provide mentoring and advising services. The advisor for APHS is Alida Helgerman.
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X.E. Consider and Approve the Memorandum of Understanding between Aransas Pass ISD and Amistad Community Health Center
Presenter:
P-TECH Coordinator, Matthew Esqueda
Description:
The MOU with Amistad Community Health Center relating to the APISD PTECH program to allow students first-hand exposure to the healthcare industry and mentorship has been provided for consideration.
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X.F. Consider and Approve the Contract for Property Value Study Appeal Services for the yr. 2020, 2021, and 2022, with Linebarger Goggan Blair & Sampson, LLP.
Presenter:
Director of Business and Finance, Melinda Chapa
Description:
Linebarger Goggan Blair & Sampson, LLP provides a service to school districts which would appeal, audit, or provide judicial appeals for property value study based on the Texas Comptroller's Property Values assigned to our school district.
This contract is for the open years for appeal of yr. 2020, yr 2021 and yr. 2022. If the firm is able to lower the property values in our favor and gain additional state TEA funding, the firm will collect 10% from any additional revenue gained for the District. If the property value study results in no state funding gain, then the District is not charged any fees. |
X.G. Consider and Approve the Contract for Property Value Study Appeal Services for the yr. 2023 and each succeeding year thereafter with Linebarger Goggan Blair & Sampson, LLP
Presenter:
Director of Business and Finance, Melinda Chapa
Description:
Linebarger Goggan Blair & Sampson, LLP provides a service to school districts which would appeal, audit, or provide judicial appeals for property value study based on the Texas Comptroller's Property Values assigned to our school district.
This contract is for the yr. 2023 and each succeeding year's study. If the firm is able to lower the property values in our favor and gain additional state TEA funding, the firm will collect 10% from any additional revenue gained for the District. If the property value study results in no state funding gain, then the District is not charged any fees. |
X.H. Consider and Approve the Proposal from H&S Doors for the Purchase of Egress Doors and Gates to be Installed Districtwide as part of the School Facilities Safety Standards
Presenter:
Acting Superintendent, Wayne Bennett
Description:
This purchase is for the purchase of egress doors to be installed districtwide as per safety standards applicable to Chp. 61, Sub Chapter CC, 66.031 of the Commissioner's rules.
H&H Door has been awarded the contract for doors through the Region 2-Goodbuy Purchasing Coop. The District has an interlocal agreement with this coop to seek awarded vendors as per Board Policy CH(Legal). Attached is the Proposal for your review along with the awarded letter from Goodbuy Purchasing Coop. The purchase shall be paid out of the School Safety Facilities Grant which has been made available to the District through grant funding. ($200,000.00). The District will be applying for additional funding to comply with additional minimum school safety facilities standards through Cycle 2- which will be available January, 2024. |
XI. Discussion
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XI.A. Topics for Future Meetings
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XI.A.1. Date for Special Meeting to Approve Budget and Tax Rate
Presenter:
Acting Superintendent, Wayne Bennett
Description:
The special meeting to approve the tax rate and budget for the 2023-2024 school year is to be held on August 28, 2023 at 6:30PM.
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XII. Convene in Executive Session as Authorized by the Texas Open Meetings Act, Texas Government Code 551.001 et seq.,
Concerning Any and All Purposes Permitted by the Act:
Presenter:
Acting Superintendent, Wayne Bennett
Description:
Convene in Executive Session as Authorized by the Texas Open Meetings Act, Texas Government Code 551.001 et seq.,
Concerning Any and All Purposes Permitted by the Act:
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XIII. Reconvene in Open Session and Act On Any Items Requiring Action from Closed Session
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XIII.A. Consider and Approve Resignation
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XIII.B. Consider and Approve RFP to Solicit Contract for Armed Security Personnel
Presenter:
Acting Superintendent, Wayne Bennett
Description:
This Request for Proposal (RFP) will allow the District to solicit a contract for 2 full-time armed personnel for the District. The estimated cost will be $65,000.00 to be paid out of new State funding formula grant designated for security. ( Funding amount: $15,000.00 per campus + $10.00 per ADA).
Once the RFP's are received, the ranking committee will assign points based on a point system that is specified in the RFP. A recommendation will be presented to the Board at the next Board meeting for contract approval. |
XIII.C. Consider and Approve Resolution to Declare a Good Cause Exception for House Bill 3 Armed Security Officer Requirement
Presenter:
Acting Superintendent, Wayne Bennett
Description:
Passed during the 88th Regular Session of the Texas Legislature, HB 3 requires school boards to ensure at least one armed security officer — specifically, a commissioned peace officer — is present during regular school hours at each campus. Each board must determine the appropriate number of armed security officers for each district campus.
A school board can claim a good cause exception due to lack of funding or qualified personnel. If the board claims a good cause exception, the board must provide an alternative plan that may include reliance on a school marshal or an employee or contracted individual who has completed the handgun safety course required for handgun license holders and is authorized to carry a firearm by the district (e.g., guardian).
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XIII.D. Consider and Approve Final Budget Amendment with Pay Group Equity for the 2022-2023 School Year
Presenter:
Director of Business and Finance, Melinda Chapa
Description:
This final budget amendment is being requested to comply with Exhibit G-1 of the annual financial audit reported to TEA which compares budget to actual expenditures. This report reports expenditures by function. If a function has exceeded the spending threshold set forth in the respective budget, then the external auditor needs to report this as a finding to TEA.
Attached is the final budget amendment for your review which increases revenue by $418,242.95 as well as increases each function budget. Currently, there is no overdrawn function line item; however, this final amendment is requested to cover any minimal overages. In addition, this final budget amendment is an extension of the original budget adoption which included compensation plan, salary increases and any salary adjustments. |
XIV. Adjourn
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