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December 8, 2021 at 6:30 PM - Regular Meeting

Agenda
I. CLOSED SESSION - 6:00 P.M. - CONFERENCE ROOM
Description:  To discuss in closed session and to take action in open session:
I.A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees/coaches.
II. TRUTH-IN-TAXATION HEARING - 6:15 P.M. - Board Room
III. PLEDGE TO THE FLAG - 6:30 P.M. - SMALL GYM
III.A. APPROVE THE AGENDA
Description:  It is my recommendation that the Board approve the agenda for the regular meeting of the Board of Education of Wilmington Community School District No. 209-U, for Monday, December 13, 2021.
IV. APPROVE PROCLAMATIONS
Description:  It is Dr. Swick's recommendation that you approve Proclamations that will be presented to WHS Illinois State Scholars and the I.H.S.A. Football Class 2A  2021 State Champions.
V. OPPORTUNITY FOR PUBLIC INPUT
V.A. Presentation of Proclamations - Illinois State Scholars
V.B. Presentation of Proclamations - I.H.S.A. Football Class 2A 2021 State Champions
VI. CONSENT AGENDA ACTION ITEMS
VI.A. Approval of Minutes
Description:  It is my recommendation that you approve the following minutes as presented:
VI.A.1. Regular Meeting of November 8, 2021
VI.A.2. Closed Meeting of November 8, 2021
VI.B. Administrators' Reports
Description:  It is my recommendation that you approve the Building Principals', Technology Coordinator's, Finance Director's, Curriculum Director's, and Superintendent's Reports, as presented.
VI.B.1. Building Principals' Reports
Description:  Mrs. Beth Norman
Mrs. Venita Dennis
Mr. Adam Spicer
Mr. Scott Maupin
VI.B.2. Technology Coordinator's Report
Description:  Mr. Mike McCormick
VI.B.3. Finance Director's Report
Description:  Mrs. Lisa Hipes
VI.B.4. Curriculum Director's Report
Description:  Mr. Kevin Feeney
VI.B.5. Superintendent's Report
Description:  Dr. Matt Swick:

a. Illinois Freedom of Information Act Report: One FOIA request was received from Bernadette Soto of Mid-America Carpenters Regional Council, requesting the Building Trades expenditure report for FY 2020. Kevin Feeney replied via email with the requested information.

b. Dates to Remember: Please see attachment

c. As of November 30, 2020, we had received 95.81% of our 2019 levy. As of November 30, 2021, we have received 93.83% of our 2020 levy.

d. We have been notified of the final 2021 IMRF Rate. We will decrease from 16.21% to 13.66%. 

e.    Area 5 Speech Competition results: Please see attachment.

f.    
Seven WHS students have been selected as Illinois State Scholars.


g.  SIS and Bruning Principals  received letters of congratulations from the Will County Regional Office of Education for receiving Exemplary designation from the ISBE. 

h.  The SAT Prep Course will begin February 16, and run through March 24th. Please see attachments for course dates and times.

i. SOWIC notes.  Please see  attached.

j. Fund Balances as of November 30, 2021: See attachment.
VI.C. Treasurer's Report
Description:  It is my recommendation that you approve the Treasurer's Report for the month of November, 2021, as presented.
VI.D. Bills and Payroll
Description:  It is my recommendation that you approve the bills and payroll for the month of December, 2021, as presented.
VI.E. Imprest Fund
Description:  It is my recommendation that you approve the Imprest Fund checks as presented, for the month of November, 2021.
VI.F. Monthly Financial Report
Description:  It is my recommendation that you approve the Monthly Financial Report as presented, for November, 2021.
VI.G. Student Activity Fund Reports
Description:  It is my recommendation that you approve the Student Activity Fund Reports as presented, for November, 2021.
VI.H. Additions to the 2021-2022 Substitute List
 
Description:  It is my recommendation that you approve the following additions to the Substitute Support Staff List: None
 
VI.I. Fundraisers
Description:  It is my recommendation that you approve the following Fundraisers:
VI.J. Facility Use
Description:  It is my recommendation that you approve the following Facility Use Requests:
None at this time.
VI.K. Donations
Description:  It is my recommendation that you accept the following donations:
None at this time.
VI.L. Sale or Disposal of Property No Longer Needed for School Purposes
Description:  There are none at this time.
VI.M. SAT Test Preparation Course 2022
Description:  It is Dr. Swick's recommendation that you approve the SAT Preparation Course 2022, as presented.
VI.N. Approve Board Policy Undergoing 5-Year Review
VI.N.1. 4:120: Food Services
VI.O. Approve First Reading of Board Policies as Amended and Presented
VI.O.1. 2:20 Powers and Duties of the Board of Education; Indemnification
VI.O.2. 2:105: Ethics and Gift Ban
VI.O.3. 2:110: Qualifications, Term, and Duties of Board Members
VI.O.4. 2:120: Board Member Development
VI.O.5. 2:220: Board of Education Meeting Procedure
VI.O.6. 2:220-E1: Exhibit-Board Treatment of Closed Meeting    Verbatim Recordings and Minutes
VI.O.7. 2:220-E5: Exhibit – Semi-Annual Review of Closed Meeting Minutes
VI.O.8. 2:220-E-6: Exhibit- Log of Closed Meeting Minutes
VI.O.9. 2:260: Uniform Grievance Procedure
VI.O.10. 3:40: Superintendent
VI.O.11. 3:50: Administrative Personnel Other Than the Superintendent
VI.O.12. 3:60: Administrative Responsibility of the Building Principal
VI.O.13. 4:60: Purchases and Contracts
VI.O.14. 5:10: Equal Employment Opportunity and Minority Recruitment
VI.O.15. 5:20: Workplace Harassment Prohibited
VI.O.16. 5:30: Hiring Process and Criteria
VI.O.17. 5:50: Drug-and Alcohol-Free Workplace; E-Cigarette, Tobacco, and Cannabis Prohibition
VI.O.18. 5:90: Abused and Neglected Child Reporting
VI.O.19. 6:15: School Accountability
VI.O.20. 6:20: School Year Calendar and Day
VI.O.21. 6:50: School Wellness
VI.O.22. 6:60: Curriculum Content
VI.O.23. 7:10: Equal Education Opportunities
VI.O.24. 7:20: Harassment of Students Prohibited
VI.O.25. 7:30: Student Assignment and Intra-District Transfer
 
VI.O.26. 7:60: Residence
VI.O.27. 7:70: Attendance and Truancy
VI.O.28. 7:80: Release Time for Religious Instruction/Observance
VI.O.29. 4:160: Environmental Quality of Buildings and Grounds
VI.O.30. 4:170: Safety
VI.O.31. 4:175: Convicted Child Sex Offender; Screening; Notifications
VI.O.32. 5:100: Staff Development Program
VI.O.33. 5:120: Employee Ethics; Conduct; and Conflict of Interest
VI.O.34. 5:125: Personal Technology and Social Media; Usage and Conduct
VI.O.35. 5:150: Personnel Records
VI.O.36. 5:185: Family and Medical Leave
VI.O.37. 5:200: Terms and Conditions of Employment and Dismissal
VI.O.38. 5:220: Substitute Teachers
VI.O.39. 5:250: Leaves of Absence
VI.O.40. 5:330: Sick Days, Vacation, Holidays, and Leaves
VI.O.41. 6:120: Education of Children with Disabilities
VI.O.42. 6:135: Accelerated Placement Program
VI.O.43. 6:180: Extended Instructional Programs
VI.O.44. 6:300: Graduation Requirements
VI.O.45. 6:340: Student Testing and Assessment Program
VI.O.46. 7:150: Agency and Police Interviews
VI.O.47. 7:160: Student Appearance
VI.O.48. 7:180: Prevention of and Response to Bullying, Intimidation, and Harassment
VI.O.49.  7:190: Student Behavior
VI.O.50. 7:200: Suspension Procedures
VI.O.51. 7:240: Conduct Code for Participants in Extracurricular/Co-Curricular/ Intra-Curricular Activities and Users of Parking Facilities
VI.O.52. 7:250: Student Support Services
VI.O.53. 7:260: Exemption from Physical Education
VI.O.54. 7:290: Suicide and Depression Awareness and Prevention
VI.O.55. 7:310: Restrictions on Publications; Elementary Schools
VI.O.56. 7:315: Restrictions on Publications; High Schools
VI.O.57. 7:340: Student Records
VI.O.58. 7:345: Use of Educational Technologies; Student Data Privacy and Security
VI.O.59. 4:165: Awareness and Prevention of Child Sexual Abuse and Grooming Behaviors
VI.O.60. 2:220-E3: Exhibit – Closed Meeting Minutes
VI.O.61. 2:220-E8: Exhibit – Board of Education Records Maintenance Requirements and FAQs
VII. OTHER ACTION ITEMS
Description:  There is a Motion to approve the following Consent Agenda Items as presented:
VII.A. Approve Consent Agenda Items
Description:  It is my recommendation that you approve the Consent Agenda Items.
VII.B. Personnel
VII.B.1. Resignations or Terminations
VII.B.1.a. One Substitute Custodian
Description:  It is Dr. Swick's recommendation that you approve the resignation of a Substitute Custodian for the 2021-2022 school year, effective immediately.
VII.B.1.b. One School Board Member
Description:  It is Dr. Swick's recommendation that you approve the resignation of a Wilmington 209U School Board Member, effective immediately.
VII.B.2. Retirements
VII.B.3. Leaves of Absence
VII.B.3.a. One WMS Computer Science Teacher
Description:  Dr. Swick recommends that you approve the FMLA Request from the WMS Computer Science teacher from December 17, 2021 - January 28, 2022. FMLA will be carried out in concurrence with her accumulated sick leave days and any days used beyond exhaustion of sick days will be without pay.
VII.B.4. Reassignments
VII.B.5. Recommendations for Employment
VII.B.5.a. One WMS 6th Grade Girls' Volleyball Coach
Description:  Dr. Swick supports Mr. Spicer's recommendation to employ the WMS 6th Grade Girls' Volleyball Coach for the 2021-2022 season, at Step 1 on the Collective Bargaining Agreement.  Employment is pending compliance with all federal, state and local guidelines.
VII.B.5.b. One Accounts Payable Clerk
Description:  It is Dr. Swick's recommendation that you approve the employment of an Accounts Payable Clerk to fill a vacancy for the 2022-2023 school year, with an official start date of July 1, 2022. Employment is pending compliance with all federal, state and local guidelines.
VII.B.5.c. One WHS Volunteer Spring Musical Pit Director
Description:  Dr. Swick supports Mr. Maupin's recommendation to employ a Volunteer Spring Musical Pit Director for the 2021-2022 school year. Employment is pending compliance with all federal, state and local guidelines. 
VII.B.5.d. One WHS Volunteer Spring Musical Choreographer 
Description:  Dr. Swick supports Mr. Maupin's recommendation to employ a WHS Volunteer Spring Musical Choreographer for the 2021-2022 school year. Employment is pending compliance with all federal, state, and local guidelines.
VII.B.5.e. Two Volunteer Assistant WMS Wrestling Coaches
Description:  Dr. Swick supports Mr, Spicer's recommendation to employ two Volunteer Assistant WMS Wrestling Coaches for the 2021-2022 season.  Employment is pending compliance with all federal, state and local guidelines.
VII.C. Approve Resolution No. 16-21: Certification of 2021 Levy
Description:  It is my recommendation that you approve Resolution No.16-21: 2021 Levy.
This levy is a 25% increase, not counting bond and interest. This levy will allow us to use a rate of approximately 4.9073% on our Impact Aid application rather than approximately 4.1698% which the Reality Levy would give us. The higher rate should generate more Impact Aid dollars for us.

Enclosed is a copy of the following information:
Truth-in-Taxation Notice, indicating a 25% increase for Corporate and Special Purpose taxes and a .20% increase for debt service. The total increase advertised was 19.40% We are expecting the Reality Levy to be a 1.82% increase, excluding the bond and interest.
2021 Levy
2021 Levy Worksheet - Impact Aid - 25% increase
2021 Tax Cap Worksheet - Impact Aid - Total Rate = 4.9073
2021 Reality Levy Worksheet - 2.16% decrease
2021 Tax Cap Worksheet - Reality -Total Rate = 4.1698
We expect our Assessed Value to be $263,467,132. We are projecting our new property to be $1,082,031. If we are correct in our estimates of assessed value and new property, our new tax rate will be 4.2753. Our current rate is 4.2508 We have advertised and will adopt the 19.26% total increase so we can use the higher number on our Impact Aid application.
VII.D. Approve WHS Ten-Year Life Safety Survey and Submission to the State
Description:  It is Mrs. Hipes recommendation that you approve the 10-year Life Safety Survey and its submission to the Sate for Wilmington High School.
 
VII.E. Approve Resolution 17-21: TRS Supplemental Savings Plan
Description:  Dr. Swick recommends that you approve Resolution 17-21: TRS Supplemental Savings Plan.
VII.F. Approve WHS Cheer Overnight Trip
Description:  Dr. Swick supports Mr. Goff's recommendation to approve a WHS Cheer overnight trip to compete in the ICCA Championship in Springfield from January 7-8, 2022. The cheer team would be responsible for paying for the stay since it is not an I.H.S.A. event.
VIII. DISCUSSION ITEMS - PRESIDENT'S PREROGATIVE
Description:  Board Policy - Stephanie Southall and C.J. Dziuban

Facilities Update/Construction Committee - Terry Anderson and Ben Stickel

Foundation for Excellence - Tim Cragg

Handbook Committee - Ben Stickel and Katrina Plese

IASB Delegate/Legislative Liaison - Peggy Kunz

Negotiations Committee - Terry Anderson and Peggy Kunz

TAB/Leadership Committee - Terry Anderson

Three Rivers Governing Board - Katrina Plese

WILCO Board of Control - Peggy Kunz
IX. CORRESPONDENCE
Description:  One "Thank You" card was received from the Smith family, thanking the District for the flowers that were sent at the time of Joseph's passing.
X. ADJOURN
Description:  To adjourn until the next regular meeting on Monday, January 10, 2022, at 6:30 PM. Closed session will begin at 6:00 PM.

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