June 12, 2023 at 6:30 PM - Regular Meeting
Agenda |
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I. ROLL CALL - 6:00 P.M. - BOARD ROOM
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II. CLOSED SESSION - 6:00 P.M. - CONFERENCE ROOM
Description:
To discuss in closed session and to take action in open session:
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II.A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees/coaches.
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II.B. Collective negotiating matters between the Board of Education and its employees or their representatives
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II.C. Semi-Annual review of all closed minutes.
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III. BUDGET AMENDMENT HEARING - 6:15 P.M. - Board Room
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IV. PLEDGE TO THE FLAG - 6:30 P.M. - BOARD ROOM
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V. APPROVE THE AGENDA
Description:
It is my recommendation that the Board approve the agenda for the regular meeting of the Board of Education of Wilmington Community School District No. 209-U, for Monday, June 12, 2023.
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VI. APPROVE PROCLAMATIONS
Description:
It is Dr. Swick's recommendation that you approve Proclamations that will be presented to WMS Track and Field I.E.S.A. Class 3A State Medalists
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VII. OPPORTUNITY FOR PUBLIC INPUT
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VIII. CONSENT AGENDA ACTION ITEMS
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VIII.A. Approval of Minutes
Description:
It is my recommendation that you approve the following minutes as presented:
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VIII.A.1. Regular Minutes of May 8, 2023
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VIII.A.2. Closed Minutes of May 8, 2023
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VIII.A.3. Semi-annual review of all closed minutes
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VIII.A.4. Special Meeting of May 13,2023
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VIII.A.5. Special Closed Session of May 13, 2023
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VIII.B. Administrators' Reports
Description:
It is my recommendation that you approve the Building Principals', Technology Coordinator's, Finance Director's, Curriculum Director's, and Superintendent's Reports, as presented.
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VIII.B.1. Building Principals' Reports
Description:
There are no written reports or oral reports this month from the Building Principals.
Mrs. Beth Norman Mrs. Venita Dennis Mr. Adam Spicer Mr. Scott Maupin |
VIII.B.2. Technology Coordinator's Report
Description:
Mr. Mike McCormick
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VIII.B.3. Financial Director's Report
Description:
Mrs. Lisa Hipes
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VIII.B.4. Curriculum Director's Report
Description:
Mr. Kevin Feeney
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VIII.B.5. Superintendent's Report
Description:
1. Illinois Freedom of Information Act Report: None at this time.
2. As of June 14, 2021 we had received 1% of our 2020 levy. As of June 13, 2022 we had received 8.59 % of our 2021 levy. 3. Fund Balances as of May 31, 2023: See attachment. |
VIII.C. Treasurer's Report
Description:
It is my recommendation that you approve the Treasurer's Report for the month of May, 2023, as presented.
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VIII.D. Bills and Payroll
Description:
It is my recommendation that you approve the Bills and Payroll Deductions for the month of June, and authorize the payment of any bills to close out the fiscal year, and for the July bills to be ratified in August.
We will also have checks at the end of the month for the transfer of Working Cash interest for June. |
VIII.E. Imprest Fund
Description:
It is my recommendation that you approve the Imprest Fund checks as presented, for the month of June, 2023.
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VIII.F. Monthly Financial Report
Description:
It is my recommendation that you approve the Monthly Financial Report as presented, for May, 2023.
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VIII.G. Student Activity Fund Reports
Description:
It is my recommendation that you approve the Student Activity Fund Reports as presented, for May, 2023.
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VIII.H. Additions to the 2022-2023 Support Staff Substitute List
Description:
It is my recommendation that you approve the following Additions to the 2022-2023 Support Staff Substitute Lists: There are none at this time.
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VIII.I. Fundraisers
Description:
It is my recommendation that you approve the following Fundraisers:
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VIII.J. Facility Use
Description:
It is my recommendation that you approve the following Facility Use Requests:
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VIII.K. Donations
Description:
It is my recommendation that you accept the following donations:
1. WHS: French Horn donated by the grandparents of former WHS student, Emily Kay (Kelly) Nieman, in her memory, to the WHS Band Department, and a framed photo of her to hang in the Band Room. |
VIII.L. Sale or Disposal of Property No Longer Needed for School Purposes
Description:
It is my recommendation that you approve the Disposal of Property No Longer Needed for School Purposes:
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VIII.M. Adopt Resolution No.7-23 Designate Interest Received as Interest for Fiscal Year 2022-2023
Description:
It is my recommendation that you approve a resolution designating interest accruing during the current fiscal year and all interest from prior years to be treated as interest going forward into the next fiscal year.
Background: Pursuant to regulatory changes in the Illinois Administrative Code (23 IL. Administrative Code 100.50), effective July 1, 2008 the Illinois State Board of Education requires that: "Unless otherwise provided by statute or specified by board resolution adopted prior to June 30 of a fiscal year, interest earnings shall be added to and become part of principal as of June 30 of the fiscal year." Therefore, in order to preserve the District’s option to transfer accrued interest from one fund to another, the Board will have to act at least once a year by doing one or both of the following: (1) pass a resolution transferring interest; or (2) pass a resolution designating interest accruing during the current fiscal year and all interest from prior years to still be interest going forward. This resolution is an annual resolution, similar to the annual Prevailing Wage Act resolution. Therefore, this resolution is listed on the consent agenda and will be brought forward in the future on the consent agenda at the same time as the Prevailing Wage resolution. |
VIII.N. Approve Correction to 5th Grade Teacher Contract
Description:
It is my recommendation that you approve a correction to be made to a 5th Grade Teacher contract that had been approved at the May 8th School Board Meeting.
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VIII.O. Adopt Resolution No. 8-23 Permanent Transfer of Working Cash Fund Interest to Education Fund
Description:
It is my recommendation that you approve the permanent transfers of Working Cash Interest collected in FY2022 to the Education Fund.
Budget: $20,000 Education Fund from Working Cash As of May 31st, we have collected $43,952.34 in working cash interest. |
VIII.P. Approve the 2023-2024 Student Accident Insurance through ESIC/Gerber Life Insurance Company
Description:
It is my recommendation that you approve the Student Accident Insurance coverage through ESIC/Gerber Life Insurance Company for 2023-2024.
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VIII.Q. Approve Superintendent's Membership to IASA, ASCDA and IASBO for the 2023-2024 School Term
Description:
It is my recommendation that you approve my membership to IASA, ASCDA and IASBO for the 2023-2024 School Term.
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VIII.R. FY'23 Truants Alternative and Optional Education Program Service Plan
Description:
It is my recommendation that you approve the annual agreement. These programs serve students with attendance problems and/or dropouts and provide truancy prevention and intervention services and/or optional education.
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VIII.S. Adopt Resolution 9-23 Public Hearing of Tentative Budget
Description:
It is my recommendation that you adopt Resolution 9-23, as presented.
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VIII.T. Accept Cafeteria Milk Bid
Description:
Enclosed is the bid tab sheet for cafeteria milk for the 2023-2024 school year. It is my recommendation that you accept the bid from HPS.
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VIII.U. Approve Threat Assessment Teams and Plans for the 2023-2024 school year
Description:
It is my recommendation that you approve the Threat Assessment Teams and Plans for the 2023-2024 school year.
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VIII.V. Approve Life Safety Treasurer Bond
Description:
It is my recommendation that you approve the Life Safety Treasurer Bond for the 2023-2024 school year.
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VIII.W. Approve Correction to 5th Grade Teacher Contract
Description:
It is my recommendation that you approve a correction to be made to a 5th Grade Teacher contract that had been approved at the May 8th School Board Meeting.
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IX. OTHER ACTION ITEMS
Description:
There is a Motion to approve the following Consent Agenda Items as presented:
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IX.A. Approve Consent Agenda Items
Description:
It is my recommendation that you approve the Consent Agenda Items.
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IX.B. Personnel
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IX.B.1. Resignations or Terminations
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IX.B.2. Retirements
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IX.B.2.a. One SIS Part-time Title I Aide
Description:
It is Dr. Swick's recommendation that you approve the irrevocable notice of retirement from a Steven’s Intermediate School part-time Title I Aide at the end of the 2022-2023 school year.
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IX.B.3. Leaves of Absence
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IX.B.4. Reassignments
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IX.B.5. Recommendations for Employment
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IX.B.5.a. Approve Employment of District Office Consultant
Description:
Dr. Swick recommends that you approve the employment of a District Office Consultant on an hourly basis, during the 2023-2024 school year for up to 360 hours or the equivalent of 45 full days. His services will only be as requested by the Superintendent, Assistant Superintendent and/or the Finance Director. The hourly pay rate will remain the same as 2022-2023.
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IX.B.5.b. Student Summer Workers for Custodial/Maintenance Department
Description:
Dr. Swick supports Mr. Habing’s recommendation to employ 3 student Summer workers up to 25 hours per week each, for the Custodial and Maintenance Department, for Summer 2023. Employment is pending compliance with all federal, state and local guidelines.
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IX.B.5.c. Approve Additional Summer hours for two SIS Teachers
Description:
Dr. Swick supports Mr. Feeney’s recommendation to allow two SIS teachers to work up to five full days (7.5 hours per day) during the months of June and August and be paid the per diem rate.
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IX.B.5.d. Ten WMS Baseball and Softball Coaches for the 2023-2024 School Year
Description:
Dr. Swick supports Mr. Spicer's recommendation to employ Wilmington Middle School Baseball and Softball coaches for the 2023-2024 school year. Stipends are set by the current Collective Bargaining Agreement, and employment is contingent on completion of all paperwork, and meeting all local, state and federal guidelines
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IX.B.5.e. One WHS PE Teacher
Description:
Dr. Swick supports Mr. Maupin's recommendation to employ a WHS PE Teacher for the 2023-2024 school year at BA Step 3 on the Collective Bargaining Agreement. Employment is pending compliance with all federal, state, and local guidelines.
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IX.B.5.f. One SIS 5th Grade Teacher
Description:
Dr. Swick supports Mrs. Dennis and Mrs. Orellano's recommendation to employ a SIS 5th Grade Teacher for the 2023-2024 school year at BA Step 1 on the Collective Bargaining Agreement. Employment is pending compliance with all federal, state, and local guidelines.
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IX.C. Approve Document 6-1-23 Non-Certified Administrator Salaries
Description:
Dr. Swick recommends that you approve the salaries for the Non-Certified Administrator Salaries with a 5.00% increase (the same as the union support staff).
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IX.D. Approve Salaries for Non-Certified Administrators and Other Non-Union Employees
Description:
Dr. Swick recommends that you approve the salaries for the following Non-Certified and Other Non-Union Employees with a 5% increase (the same as the union support staff), unless otherwise indicated below:
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IX.E. Approve Document 6-2-23 Non-Certified/ Non-Union Salaries
Description:
Dr. Swick recommends that you approve the salaries for the Non-Certified / Non-Union Salaries with a 5.00% increase (the same as the union support staff), unless otherwise indicated below:
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IX.F. Approve Resolution 10-23: Adoption of 2022-2023 Budget
Description:
Dr. Swick recommends that you approve Resolution 10-23: Adoption of 2022-2023 Budget
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IX.G. Approve Resolution 11-23 Designation of School Fund Depositories and Activity Fund Depositories
Description:
It is my recommendation that you approve Resolution 11-23: designation of school fund depositories and activity fund depositories June 12, 2023.
The current depositories are: Illinois Investors Trust Checking - used to make direct transfer credits to save wire charges Money Market Max Account Certificates of Deposits U.S. Treasury Bills U.S. Treasury Notes U.S. Treasury Bonds U.S. Government Agencies and Instrumentalities Commercial Paper Any other investment, which the school district may legally purchase under the revised statutes of the State of Illinois, Certificates of Deposits, Money Market and Max Account for Professional Benefits Administration Account Grundy County National Bank Checking Account - used to pay bills Payroll Checking Account - used for payroll Money Market Certificates of Deposit Imprest Fund Account Checking and Savings Accounts for School Activity Funds Employee Benefit Fund Money Market Employee Dental Plan Administrative Dental Plan Employee Benefit Plan - Claims Checking Illinois Liquid Asset Fund/PMA Financial Network/Securities/Harris Bank Money Market Certificates of Deposits U.S. Treasury Bills U.S. Treasury Notes U.S. Treasury Bonds U.S. Government Agencies and Instrumentalities Commercial Paper Any other investment which the school district may legally purchase under the revised statutes of the State of Illinois Certificates of Deposits, Money Market and Max Account for Professional Benefits Administration Account First Midwest Bank of Joliet (no current activity) Certificates of Deposit U.S. Treasury Bills U.S. Treasury Notes U.S. Treasury Bonds U.S. Government Agencies and Instrumentalities Harris Bank, Joliet (no current activity) Certificates of Deposit U.S. Treasury Bills U.S. Treasury Notes U.S. Treasury Bonds U.S. Government Agencies and Instrumentalities Edward Jones (no current activity) Certificates of Deposit Standard Bank (no current activity) Certificates of Deposit Charter One Bank (no current activity) Certificates of Deposits Raymond James (no current activity) Certificate of Deposits |
IX.H. Accept Bid for Diesel Fuel Submitted on June 7, 2023
Description:
It is my recommendation that you accept the bid from Feece Oil in the amount of $58,360.00 for the Bio-Blend, and $31,550.00 for the Winter-Blend, totaling$89,910.00, submitted on June 7, 2023, for the 2023-2024 school year.
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IX.I. Approve the Meal Prices for the 2023-2024 School Year
Description:
I support the recommendation of Tina Brownlee and Lisa Hipes to approve the Meal Prices for the 2023-2024 School Year:
Lunch prices for the 2023-2024 school year: 2021-2022 2022-2023 2023-2024 Full Price Breakfast - Grades K-5 $1.75 $2.00 $2.25 Reduced Breakfast .00 .25 $.25 Full Price Breakfast - Grades 6-8 $1.75 $2.00 $2.25 Reduced Breakfast .00 .25 $.25 Full Price Breakfast - High School $2.25 $2.50 $2.75 Reduced Breakfast .00 .25 $.25 Full Price Lunch - Grades K-8 $2.80 $3.25 $3.50 Reduced Price Lunch .00 .45 $.25 Full Price Lunch - High School $3.00 $3.50 $3.75 Reduced Price Lunch .00 .50 $.25 Adult Lunch $3.50 $4.00 $4.25 Adult Breakfast $2.75 $3.00 $3.25 |
IX.J. Accept Bid for 2023-2024 Building Trades Project Concrete Submitted on June 8, 2023
Description:
It is my recommendation that you accept the bid from Mancuso for the 2023-2024 Building Trades Project Concrete in the amount of $81,285.00 submitted on June 8, 2023.
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IX.K. Approve Substitute Employment for Board Members
Description:
It is Dr. Swick’s recommendation that you approve the substitute employment for School Board Members.
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IX.L. Approve the Wilmington School District E-Learning Plan
Description:
It is Dr. Swick's recommendation that you approve the Wilmington School District E-Learning plan for the 2023-2024 school year.
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IX.M. Approve Intergovernmental Agreement (IGA) from the Illinois Department of Healthcare and Family Services (HFS)
Description:
It is Dr. Swick’s recommendation that you approve the Intergovernmental Agreement (IGA) from the Illinois Department of Healthcare and Family Services (HFS) along with a check list of all items that need to be completed by our Local Education Agency/ Joint Agreement (LEA/JA).
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IX.N. Approve Adoption of My Perspective English/Language Arts program and resources from the SAVVAS Learning Company
Description:
It is Mr. Feeney's recommendation to adopt the My Perspective English/Language Arts program and resources from the SAVVAS Learning Company for six years. The total cost for this six-year adoption is $60,305.00. These resources have been on display for review for the past 30 days.
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X. DISCUSSION ITEMS - PRESIDENT'S PREROGATIVE
Description:
Board Policy - Stephanie Southall and C.J. Dziuban
Facilities Update/Construction Committee - Terry Anderson and Ben Stickel Foundation for Excellence - Tim Cragg Handbook Committee - Ben Stickel and Lauren Kempes IASB Delegate/Legislative Liaison - Peggy Kunz Negotiations Committee - Terry Anderson and Peggy Kunz TAB/Leadership Committee - Terry Anderson Three Rivers Governing Board - Lauren Kempes WILCO Board of Control - Peggy Kunz |
XI. CORRESPONDENCE
Description:
None at this time.
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XII. ADJOURN
Description:
Adjourn until the regular meeting on August 7, 2023 at 6:30 P.M. Closed Session will be at 6:00 p.m. The public hearing on the budget will begin at 6:15 p.m.
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