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March 8, 2022 at 7:00 PM - Regular Meeting

Agenda
I. Join the Meeting Remotely
Description:  The public is invited to attend the meeting remotely. Information to join the meeting is below. Join from a PC, Mac, iPad, phone, or android device.
If you would like to address the Board of Education, please send your written comments to addresstheBoE@d91.net by 5:00 pm on the evening of the meeting. Please include your name as part of your remarks.
II. Roll Call
III. Call to Order
IV. Pledge
V. Communications
V.A. D91 Parent Teacher Organization (PTO)
V.B. D91 Foundation
V.C. D91 Parent Athletic Association (PAA)
V.D. Invitation to Address the Board of Education
Description:  Per Policy 2:230 Public Comments at Board of Education Meetings and Petitions to the Board 
At each regular and special open meeting, the members of the public and District employees may comment on or ask questions of the Board, subject to reasonable constraints. 
The individuals appearing before the Board are expected to follow these guidelines: 
  1. Such a person shall submit a request in writing to the Board Secretary to address the Board. Such a request shall be received at least five (5) working days prior to the Board meeting and shall include said reason for the request.
  2. At the meeting, a person who has complied with number 1 above shall inform the Board Secretary of his/her presence at the meeting.
  3. Address the Board only at the appropriate time as indicated on the agenda and when recognized by the Board President.
  4. Identify oneself and be brief. Ordinarily, such comments shall be limited to five minutes.  In unusual circumstances, and when an individual has made a request in advance to speak for a longer period of time, the individual may be allowed to speak for more than five minutes. 
  5. The Board President may shorten or lengthen an individual’s opportunity to speak.  The President may also deny an individual the opportunity if the individual has previously addressed the Board on the same subject within the past 2 months. 
  6. The Board President shall have the authority to determine procedural matters regarding public participation not otherwise defined in Board of Education policy. 
  7. Conduct oneself with respect and civility toward others and otherwise abide by Board policy, 8:30, Visitors to and Conduct on School Property. 
Petitions or written correspondence to the Board shall be presented to the Board of Education in the next regular Board packet unless the Superintendent deems the matter to be urgent. 
 
VI. Staff Recognition
Description: 

We will be recognizing our 2020-2021 Years of Service Awards for the following staff members:

Five Years
Kiersten Draper
Megan Dubs
Bryan Kincaid
Jennifer Lyons
Sonya Pederson
Amy Prades
Erin Rae
Brittany Schaller
Adriana Westerhausen
Maggie Zajkowski

10 Years
Jaime Koziol

15 Years
Stephanie Adams
Michael Lindstrom
Heidi Waxweiler

30 Years
Kathleen Podwika

VII. Student Recognition
Description:  We will be recognizing the MG kindergarten student representatives, KG students of the month, and Chess Club.
VIII. Approval of Consent Agenda
The Consent Agenda is a list of routine non-controversial items, which do not require further discussion and which are approved with one motion and one roll call vote. It is an effective procedure to handle routine matters on the agenda expeditiously. All consent items shall be listed with an asterisk(*) and will be enacted with one motion. However, any member of the Board of Education may request that an item be withdrawn from the Consent Agenda and discussed in its regular order.
VIII.A. Approval of Minutes *
VIII.A.1. February 1 Special Meeting
VIII.A.2. February 8 Special Meeting
VIII.A.3. February 8 - Regular Meeting
Attachments: (1)
VIII.A.4. February 17 Special Meeting
VIII.A.5. February 22 Special Meeting
VIII.A.6. February 23 Special Meeting
VIII.A.7. March 2 Special Meeting
VIII.B. Approval of Financial Reports 
VIII.B.1. Payment of Bills (online)*
Attachments: (1)
VIII.B.2. Monthly Financial Reports (on-line)*
Attachments: (3)
VIII.B.3. Activity Accounts*
Attachments: (2)
VIII.B.4. Treasurer's Report*
Attachments: (1)
VIII.B.5. Investment Report*
Attachments: (1)
VIII.B.6. Flexible Spending Account*
Attachments: (1)
VIII.C. FOIA Report *
Description: 

We have not received any requests for information under the Freedom of Information Act since the February 2022  meeting of the Board of Education.

VIII.D. Suspension Report *
Description: 

Attached is the suspension report for Kelvin Grove for the month of February 2022.  There were no suspensions at Milne Grove for the month of February.

IX. Board Reports/Discussion Items
IX.A. Buildings & Grounds/Finance Committee Update
Description: 

The Buildings and Grounds & Finance Committee will meet jointly on Tuesday, March 8, 2022 at 5:30 pm in the Kelvin Grove LRC.  The agenda discussion items are listed below.  All members are invited to attend the meeting.

Committee Discussion Items

  • Bond Refinancing Update

  • PMA Financial Presentation

  • Consideration of Referendum Options

Information discussed at the meeting will be reviewed by the full board during the Board reports/discussion items portion of the meeting on Tuesday.  I look forward to seeing all board members who are able to attend on Tuesday at 5:30 pm in the KG LRC.

 

 

IX.B. Demographic Study Update
Description: 

On Saturday, February 26, 2022 at 9am, Mrs. Oxley-Turner attended a presentation on the findings of the demographic study at a meeting with the Lockport Township High School Board of Education.  On Tuesday evening at the board meeting, Mrs. Oxley-Turner will share an overview of the presentation including some big takeaways from the study that D91 can utilize in future planning.  The documents shared during their presentation that relate to D91 are attached.

X. Reports of the Superintendent
X.A. Title I Program at Milne Grove
Description:  On Tuesday evening, Mrs. Koziol and Mrs. Visser will provide an update on the current number of students being served through our Title I reading program at Milne Grove.  The presentation will include historical reading data trends and current reading data trends.  As part of the presentation, Dr. Wilkey and Mrs. Koziol will share an update on the Title I program services for next year with the support of ESSER III funding to help close the reading achievement gap for our MG learners. 
X.B. 2022 Summer School 
Description:  On Tuesday evening, Ms. Rae will share an overview of the Summer Learning Camp that will run this June.  The presentation will include an overview of the program structure and changes from last year to this year.  The summer learning camp will be paid through both evidence based funding (EBF) and ESSER III grant funding.  Following the presentation, the administration will begin posting for the staff positions needed as well as beginning to invite students who will qualify for the learning camp.
X.C. 2022 Illinois Assessment of Readiness (IAR) Update
Description:  On Tuesday evening, Ms. Rae and the building principals will share an update of the Illinois Assessment of Readiness (IAR) .  The presentation will include an overview of the data review that has taken place with grade level teams, curriculum planning, and upcoming test dates/times for each grade level.
X.D. Summer Building Schedule
Description: 

This summer I would like to revert to the former summer building schedule prior to the pandemic. I am proposing that both buildings will be open Monday through Thursday from 6:30am - 4:30pm. 

The summer building schedule will coincide with the summer learning camp hours and LASEC summer school.  It will also allow for staff to have three-day weekends to relax and enjoy time with their families, which could cut down on personal/vacation day use during the summer. 

I have discussed this possibility with twelve month and summer staff and they are in agreement with reverting back to the former summer building schedule that was followed prior to the pandemic.  I will be asking the Board for their input on Tuesday evening before I move forward with communication of the summer building schedule.

XI. Action Items
XI.A. Accept Donations
Description: 

RECOMMENDATION

Accept the monetary donation from American Water and the Milne Grove library book donations from various donors.

BACKGROUND

Below are descriptions of the donations of books made to the Milne Grove Library this winter:

10 new books - total value $100, donated by Ginte Jonikas Milne Grove

20 used books - total value $60, donated by Melisse Reynolds Milne Grove

80 used books - total value $320, donated by White Oak Library - Lockport Branch 

We also received a monetary donation from American Water in the amount of $1,942 on behalf of their employee incentive program.  Thank you to Mr. Dorion for choosing Lockport School District 91 as his choice for the employee incentive. 

XI.B. Personnel Report
Description: 
XI.C. Approval of local funding for FY23 Title I program
Description: 

RECOMMENDATION

Authorize local dollars to cover the cost of Title I services that might not be covered by the FY23 Title I allocation.

BACKGROUND

We do not know for sure how much our grant allocation will be for the coming school year. Each year, the Board is asked to approve local funding for any shortfall that may occur. Most years, the Title I grant pays for the full Title I teacher salary, supplies, and most of the benefits.

It is recommended that the Board authorize local dollars to cover the cost of Title I services that might not be covered by the FY23 Title I allocation.

XI.D. Approval to Prepare Tentative Budget for FY23
Description: 

RECOMMENDATION:

Authorize the Superintendent to prepare a tentative budget for the 2022-2023 school year within the parameters provided by the Board of Education.

BACKGROUND:

Each year the Board authorizes the Superintendent to prepare a tentative budget for the coming year. This year I will prepare a draft tentative budget which will be updated and presented to the Board in August.

Some of the information required to build the annual budget will not be available until late spring/summer, therefore we will begin building the budget with what we know for sure will be included. We are awaiting information on EBF and grant funding from the Illinois State Board of Education and the financial impact of the proposed legislation. We know that we may see our largest revenue stream, property tax, come in later than in the past in the event the county continues with four payments instead of two.  

It is my recommendation that the Board of Education authorize the Superintendent to begin work in order to prepare a draft tentative budget for the 2022-2023 school year.

XI.E. Approve Architect Request for Qualifications (RFQ)
Description: 

RECOMMENDATION

We recommend approving the attached architect request for qualification in order to move forward with this process.

BACKGROUND

I am requesting board approval to move forward with the RFQ process to select a new district architect.  The process will take place in accordance with the attached timeline; the timeline was prepared based on 50 ILCS 510, Local Government Professional Services Selection Act.  

The attached RFQ is based on a template provided by the IASBO Facilities-Management PDC Committee.   It has been reviewed and approved by our school district attorney.  In addition to an advertisement being printed in newspaper, the RFQ will be available on the district website at http://www.d91.net/building--grounds.html 

XI.F. Approve Resolution for TRS Supplemental Savings Plan
Description: 

Recommendation:

Motion to approve the Resolution to participate in TRS SSP and authorize the superintendent and/or designee to execute the documents to allow staff to engage in TRS SSP.

Background:

Illinois law - 40 ILCS 5/16-204 - requires Teachers’ Retirement System to offer an optional defined contribution benefit to eligible active members of the System. To comply with this law, TRS has contracted with Voya Financial to develop and offer the TRS Supplemental Savings Plan (SSP).  The SSP is a 457(b) retirement plan.

The participation agreement is required by Section 457(b) of the U.S. Internal Revenue Code and must be formally adopted, signed and returned to the System in order for an employer’s TRS-covered members to be eligible to participate in the SSP.

The Resolution for formal board approval is attached.

XII. Informational Items
XII.A. Correspondence
XII.B. Legislative Report
XII.C. Upcoming Dates
XIII. Closed Session
Description: 
  • The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. [1] However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance the [the Open Meetings Act].  5 ILCS 120/2(c)(1), as amended by P.A. 99-646
  • Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILC 120/2(c)(2).
  • The purchase or lease of real property for the use of the District, including meetings held for the purpose of discussing whether a particular parcel should be acquired 5 ILCS 120/2(c)(5).

 

XIV. Adjournment

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