June 3, 2025 at 7:00 PM - Regular Meeting

Description:  A Board of Education may amend the district budget by following the same procedures required for adopting a budget (notice, budget on display, hearing). We have met all of these requirements. 

*Please note the bond proceeds are showing in the Capital Projects line since it closed during this fiscal year, which will inflate the fund balance until the project expenditures are complete during the FY26 budget.  The second total showing is a more accurate picture of original budget and amendment, removing capital projects.

The budget amendment recommended for adoption reflects the following:

                                                                                                                                                                                                            Original Budget                                  Budget Amendment
Fund                                                       Estimated Fund Balance                                   Estimated Fund Balance
                                                                June 30, 2025                                                       June 30, 2025                      

Education                                             $7,265,709                                                           $7,664,014
Operation & Maintenance                 $222,387                                                               $195,900
Debt Service                                         $40,806                                                                 $13,754
Transportation                                     $94,295                                                                 $190
Retirement/SS                                      $431,854                                                               $409,149
Capital Projects                                   $1,946,902                                                           $570,809
Working Cash                                      $464,660                                                               $466,175
Tort                                                        $23,487                                                                 $22,496
Fire Prev. /Safety                                 $44,288                                                                 $44,416
                               
TOTAL                                                 $10,534,388                                          $9,386,903
                TOTAL w/out Capital                      $8,587,486                                                           $8,816,094          

 

Description:  Per Policy 2:230 - Public Participation at School Board Meetings and Petitions to the Board
During each regular and special open meeting of the Board, any person may comment to or ask questions of the School Board (public participation), subject to the reasonable constraints established and recorded in this policy’s guidelines below. The Board listens to comments or questions during public participation; responses to comments to or questions of the Board are most often managed through policy 3:30, Chain of Command. 
To preserve sufficient time for the Board to conduct its business, any person appearing before the Board is expected to follow these guidelines:

1. Address the Board only at the appropriate time as indicated on the agenda and when recognized by the Board President. This includes following the directives of the Board President to maintain order and decorum for all.
2. Use a sign-in sheet, if requested.
3. Identify oneself and be brief. Ordinarily, the time for any one person to address the Board during public participation shall be limited to five minutes. In unusual circumstances, and when an individual has made a request to speak for a longer period of time, the Board President may allow a person to speak for more than five minutes. If multiple individuals wish to address the Board on the same subject, the group is encouraged to appoint a spokesperson.
4. Observe, when necessary and appropriate, the Board President’s authority to:
   • Shorten the time for each person to address the Board during public participation to conserve time and give the maximum number of people an opportunity to speak; and/or b.
   • Determine procedural matters regarding public participation not otherwise covered in Board policy.
5. Conduct oneself with respect and civility toward others and otherwise abide by Board policy 8:30, Visitors to and Conduct on School Property.

Petitions or written correspondence to the Board shall be presented to the Board in the next regular Board packet.

Description: 

We received two requests for information under the Freedom of Information Act since the May 2025 meeting of the Board of Education.  Both the requests and responses, along with the attachment reference, are attached for review.

Description:  Attached is the suspension report for Kelvin Grove for the month of May 2025.  There were no suspensions at Milne Grove for the month of May 2025.

Description:  The Committee of the Whole will meet on Tuesday, June 3, 2025, at 5:45 pm in the Kelvin Grove LRC.  The agenda was posted and available on the website.  If there are board members who were not in attendance at the committee meeting, an update will be provided. 

Description: 

Registration for the 2025 Joint Annual Conference opens on Monday, June 2, 2025. The conference is scheduled for November 21-23. 

Please review your calendar and be ready to let us know Tuesday evening if you will be attending the conference and if you will be staying in Chicago. This will allow Mrs. Melber to register members as soon as possible.

Description:  On Tuesday, Ms. Garrett and Dr. Wilkey will discuss the onboarding process for our newest board member, along with a discussion on setting possible term limits for board officer positions. 

Description:  On Tuesday evening, Dr. Wilkey will provide an update on the Behavior Committee work as well as the upcoming ELA pilot program preparation.

Description:  On Tuesday night, Dr. Wilkey will provide an update on the summer project's progress since the last board meeting.  This will include start dates and timelines for the roof project at Kelvin Grove, too.

Description: 

This summer we will be continuing the same hours since the summer of 2022.   Given the amount of summer construction happening at each building, we will only have the district office open to the public with an entrance at Door 10 at Kelvin Grove, Monday through Thursday from 7 am - 4 pm. Staff hours will be 6:30-4 pm or consist of 9.5 consecutive hours per day.

The first Friday off will begin on June 6th and end on August 8th.  This summer’s schedule will support the construction projects that are taking place at each school, allowing roof work to be coordinated during long weekends so staff do not need to be displaced.  

Please be prepared to ask any questions of Dr. Wilkey regarding this schedule at the meeting on Tuesday evening.  

Description:  The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. [1] However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance the [the Open Meetings Act].  5 ILCS 120/2(c)(1), as amended by P.A. 99-646

Description: 

RECOMMENDATION
To adopt/approve the 2024-2025 budget amendment as presented.
 

BACKGROUND
In April, the Board approved putting an Amended Budget on review for 30 days and posting the required notice regarding the budget hearing this month. The tentative budget amendment was reviewed in May and put on public display. All changes made have been recorded and presented as part of the budget hearing.

It is recommended that the Board of Education adopt the proposed budget amendment for the 2025 fiscal school year as presented.

Description: 

Description: 

RECOMMENDATION

It is recommended that the listed personnel be employed as coaches/sponsors for the 2025-2026 school year per salary provisions in the teachers’ collective bargaining agreement (CBA).

BACKGROUND

Mr. Jennings has recommended the following coaches/sponsors for the 2025-2026 school year:

Position	Coach/Sponsor
Baseball	Mike Lindstrom
Baseball, Assistant	Colton Burdette
Softball	Angela Cushman
Softball, Assistant	Sawyer Hollatz

 

Description: 

RECOMMENDATION
It is recommended that multi-year administrative contracts be approved.

 

BACKGROUND
Tuesday evening, as a part of the closed session, we will discuss multi-year contracts.  

Individuals with multi-year contracts for consideration are:

• Kathryn Flaherty

• John Jennings

• Bryan Kincaid

• Jaime Koziol

• Jim Pierson

The recommendation for multi-year contracts will be provided after the closed session discussion.

Description: 

RECOMMENDATION
It is recommended that after the evaluation of the superintendent in May of 2025, the board can approve the completion of the goals outlined in the current multi-year contract.

BACKGROUND
At a special board meeting on April 15, 2025, the board of education met with the superintendent, who presented evidence regarding the goals outlined within the multi-year contract.  Each board member then provided evaluation ratings on the superintendent's performance in relation to those goals.  At the May board meeting, the board of education reviewed the combined evaluation results and determined that the superintendent has successfully attained the goals as outlined in the current five-year contract.

Description: 

RECOMMENDATION
It is recommended that the Superintendent's five-year contract be approved.

BACKGROUND
Tuesday evening, as a part of the closed session, the board will discuss the five-year contract for the Superintendent.    The recommendation for the superintendent's five-year contract will be provided after the closed session discussion.

Description: 

RECOMMENDATION
Continued employment of the current support staff for the 2025-2026 school year at the established rates to meet the minimum wage requirements while honoring the years of service in the district.

BACKGROUND
I am recommending that the Board approve maintaining the same rate increase from the FY24 and FY25 school years for hourly wage support staff to be in compliance with the minimum wage requirements, while also honoring years of service in the district. Each of our current hourly staff would receive an increase of $1 to their current base wage, and then a 2% raise applied to the new base for their FY25 hourly wage.  

Example:. If the current FY25 hourly wage is $15, the new raise would be ($15+$1)*1.02= $16.32

 

Description: 

RECOMMENDATION
It is recommended that the stipend amount for Treasurer, Board Secretary, and Sub Caller rates for FY26 increase at a rate to be determined after closed session.

BACKGROUND
Tuesday evening, as a part of the closed session, we will finalize the FY26 rates for the following stipend positions:

• Treasurer

• Board Secretary

• Sub Caller

The recommendation for Treasurer, Board Secretary, and Sub-Caller rate increases for FY26 will be provided after the closed session discussion.

Description: 

RECOMMENDATION

The multiple donations made to the district in the past month.
 

BACKGROUND

We received multiple donations to the Kelvin Grove LRC for student use in the various stations provided around the LRC/Makers Space.  Attached you will find specific details of those donations by Mrs. Tammy Latham and Mrs. Tammy Johnson.

Description: 

RECOMMENDATION
Approve the updated Memorandum of Understanding with the Lockport Teachers Association regarding Section 7.1 Sick Leave.

BACKGROUND
After a consultation from the Teacher Retirement System (TRS), there was a need to update the language in section 7.1 regarding sick leave to remove/update the accumulation of sick days to cap at 340 to allow for staff to continue accumulating each year.  

In February, the board approved an MOU to strike that language to remove the 340-day cap.  In addition, the MOU included language to require a certified staff member to provide medical documentation in the event they use more than the annual allotment of sick and personal days (17).  After the board approved, the D91 Teachers Union was not in support of the language requiring a staff member to provide medical documentation if they exhaust all of their sick days.

 

After further discussions regarding the language in the current contract and the need to address the number of accumulating days, it was determined that the number of days should be rewritten to accrue to 390 days.  Please find a copy of the MOU that the union has already agreed to.

Description: 

Recommendation: 

To adopt the updated/revised/new policies below as discussed during the first reading at the May 2025 regular meeting.

Description: 

RECOMMENDATION

To approve the staff device refresh purchase for the 2025-26 school year.
 

BACKGROUND

Included is a recommendation from Mr. Kincaid regarding the current staff device inventory and options for the purchase of the four-year refresh cycle.  It is recommended that the Board approve the device purchase range in the amount of $110,000-$118,000 for the staff device refresh purchase.

Description:  Recommendation to approve the 2025-26 Board of Education Public Calendar as presented. 

Description: 

RECOMMENDATION

Approve the board of education agreements that were originally developed at the Starting Right workshop on August 9, 2023, with any suggested changes from discussion as necessary.

 

BACKGROUND

On August 9, 2023, the Board of Education participated in a Starting Right workshop through the Illinois Association of School Boards, where they developed the attached Board of Education Agreements. Annually since 2005, the board of education approves the board agreements and commits to following them for the upcoming school year.  This evening, the board had the opportunity to review and offer updates/changes as necessary for the 2025-26 school year.

Description: 

RECOMMENDATION
Approve renewal with Collective Liability Insurance Cooperative (CLIC) for 2025-2026 Property/Casualty, Cyber Liability/Identity Theft, Fiduciary Liability, School Board Legal Liability, Pollution Liability, and Student Accident Insurance.

BACKGROUND
In May, we received our annual premium updates from our Collective Liability Insurance Cooperative.  Attached you will find a breakdown that demonstrates the changes in premiums for each type of insurance we carry, which show a final annual premium increase of 4.5%  from FY25 to FY26.  The total cost for FY25 was $51,824 and will be $53,343 for FY26.  

The fiduciary liability insurance decreased slightly from FY25 to FY26 by $50 for a new renewal amount of $2,150.

It is recommended that the Board of Education approve the renewal with Collective Liability Insurance Cooperative (CLIC) for Property/Casualty, Cyber Liability/Identity Theft, Fiduciary Liability, School Board Legal Liability, Pollution Liability, and Student Accident Insurance for a total premium of $55,493 for FY26.

Description: 

RECOMMENDATION
The Board of Education will establish the building use rates to remain the same for 2025-2026 as they have been for the last four years.
 

BACKGROUND
Over the last several years, the Board has decided to maintain the building use rates as shown below:

• Class I Organizations - the building fee is waived. 

• Class II Organizations -the building fee is waived when a custodian is on duty. 

• Class III Organizations -the building fee is $50.00/hr. 

• Class IV Organizations - the building fee is $100.00/hr. 

Board Policy #8:20 states that the Board will evaluate and establish the building use rate annually. For the past several years, the district has not charged the District 91 Parent Athletic Association (D91PAA) a building use fee for the two weekends of the Holiday Tournament and has allowed the association to reimburse the District the cost for one custodian to open and close the building each day of the tournament and assist with any last-minute details and cleanup needs. Similar arrangements have been made with the PTO and the D91 Foundation.

We currently do not have any non-affiliated organizations renting building space. 

Per the contract with Lockport Area Special Education Cooperative (LASEC), each member district that houses one of the LASEC programs will charge an annual rental fee of $15,000 per classroom.  

It is recommended that the building use rates for FY26 remain the same since FY22, with D91PAA, PTO, and D91 Foundation being permitted to pay the district for a custodian, as needed, instead of paying a building use fee. 

Description: 

RECOMMENDATION

To approve the contract with Seal Rite Asphalt for resurfacing of the Kelvin Grove parking lot and driveway.
 

BACKGROUND

Included is a recommendation from Mr. Pierson and the quotes we received for this service.

It is recommended that the Board approve the quote from Seal Rite Asphalt in the amount of $11,775 to reseal and stripe the parking lots at Kelvin Grove.

Description: 

RECOMMENDATION

To approve the upgrade of flooring for the Kelvin Grove flooring replacement through the insurance claim.
 

BACKGROUND

Included is a recommendation from Mr. Pierson regarding the flood damage and replacement flooring up-charge to go from Vinyl Composite Tile (VCT), which requires annual maintenance, to Luxury Vinyl Tile (LVT) that does not require annual maintenance. It is recommended that the Board approve the upgrade in the amount of $11,250 for the damaged flooring replacement at Kelvin Grove.

Description: 

RECOMMENDATION

 Approve the energy provider contract for natural gas with Interstate Gas Supply, LLC.

 

BACKGROUND

We have been purchasing energy (natural gas and electricity) from Vanguard since 2006. This has proven to be a more economical option for the District. At this time, our natural gas contract is up for renewal. We have not received any renewal information from Vanguard and have sought out additional provider quotes.  Attached is additional information from Mr. Pierson.

 

It is my recommendation that the Board of Education approve a three-year contract for purchasing natural gas from Interstate Gas Supply, LLC.

Description: 

RECOMMENDATION:

Authorize the Superintendent to add class sections and hire personnel as needed for the start of the 2025-2026 school year.

 

BACKGROUND:

We will be registering students throughout the summer months. I am requesting that the Board provide the Superintendent the authority to add class sections and hire personnel as needed throughout the summer. Sections will only be added if needed (i.e., the class size exceeds the board’s recommendation, or the administration believes that the class size is so large it will impede students’ ability to learn in the classroom). Members will be kept abreast of class size changes throughout the summer. All hires will be brought to the Board as part of a regular meeting, since there will be a July meeting this year.

It is recommended that the Board of Education authorize the Superintendent to add class sections and hire personnel based on guidelines established by the Board of Education.

 

Description: 

RECOMMENDATION
To approve the payment of accounts payable for the month of July, 2025, up to $500,000.

BACKGROUND
Since we will not be holding a July meeting, I am asking the Board to approve the payment of all bills due in July prior to the August meeting. The estimated expenditures for July would include the normal monthly bills, bills for facility work, grant expenditures, student consumables, curriculum resources, software licenses, purchased services, and general office supplies.

It is recommended that the Board of Education approve the payment of accounts payable for July up to $500,000. 

Description: 

RECOMMENDATION
To approve the estimated July payrolls.

BACKGROUND
I am asking the Board to approve in advance, payment of the July payroll, including health insurance premiums, federal and state taxes, IMRF, THIS, and TRS contributions. 

 

It is recommended that the Board of Education approve payment of the July payroll estimated at $175,000.

Description: 

RECOMMENDATION
Approval to process all summer purchase orders.

BACKGROUND
Each summer, we purchase all needed consumables, textbooks, supplies, etc. for the upcoming school year. This year is no different. Requisitions are being completed, and purchase orders will be sent to vendors at the end of June.

It is recommended that the Board of Education approve the processing of all summer purchase orders approved by the Superintendent.