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September 14, 2021 at 7:00 PM - Regular Meeting

Agenda
I. Join the Meeting Remotely
Description:  The public is invited to attend the meeting remotely. Information to join the meeting is below. Join from a PC, Mac, iPad, phone, or android device.

https://youtu.be/3w3jPGsWiFw

If you would like to address the Board of Education, please send your written comments to addresstheBoE@d91.net by 5:00 pm on the evening of the meeting. Please include your name as part of your remarks.
II. Roll Call
III. Call to Order
IV. Pledge
V. Budget Hearing
Description:  Each year the Board of Education is required to adopt a budget for the fiscal year and hold a budget hearing by September 30th. Prior to adopting the budget, a legal notice must be placed in a newspaper of local circulation notifying the public of the tentative budget and budget hearing. In addition, the proposed/tentative budget must be placed on public display for a minimum of 30 days. All these requirements have been met.

I have attached the updated state budget form, expenditure and revenue details.  Both the expenditure and revenue details include all changes highlighted in yellow with comments since the budget has been on display.

You will see that we added/adjusted several budget amounts (highlighted in green) since the tentative budget was shared last month, which includes ESSER III funding allocations.  One key item to note in the state form is that the beginning fund balance amounts were incorrect.  The fund balances at the end of June 2021 were more in each fund than presented in the tentative budget.

The final budget recommended for adoption reflects the following:


Fund                                        Estimated Fund Balance June 30, 2022                    

Education                                $5,711,594 (without student activity accounts)
Operation & Maintenance       $573,575
Debt Service                           $84,750
Transportation                        $391,559
Retirement/SS                         $287,219
Capital. Improvement             $53,477
Working Cash                         $408,368
Tort                                         $1,126
Fire Prev. /Safety                    $29,398
                       
TOTAL                                  $7,541,006
 
VI. Approval of Consent Agenda
The Consent Agenda is a list of routine non-controversial items, which do not require further discussion and which are approved with one motion and one roll call vote. It is an effective procedure to handle routine matters on the agenda expeditiously. All consent items shall be listed with an asterisk(*) and will be enacted with one motion. However, any member of the Board of Education may request that an item be withdrawn from the Consent Agenda and discussed in its regular order.
VI.A. Approval of Minutes *
Attachments: (1)
VI.B. Approval of Financial Reports 
VI.B.1. Payment of Bills (online)*
Attachments: (1)
VI.B.2. AP Check Register
Attachments: (1)
VI.B.3. Monthly Financial Reports (on-line)*
Attachments: (3)
VI.B.4. Activity Accounts*
Attachments: (1)
VI.B.5. Treasurer's Report*
Attachments: (1)
VI.B.6. Investment Report*
Attachments: (1)
VI.B.7. Flexible Spending Account*
Attachments: (1)
VI.C. FOIA Report *
Description:  We have not received any requests for information under the Freedom of Information Act since the August 2021 meeting of the Board of Education.
 
VII. FY21 Audit Report - Mr. John Michalesko, Gassensmith & Michalesko, Ltd
VIII. Invitation to Address the Board of Education
Description: 
Per Policy 2:230 Public Comments at Board of Education Meetings and Petitions to the Board 
At each regular and special open meeting, the members of the public and District employees may comment on or ask questions of the Board, subject to reasonable constraints. 
The individuals appearing before the Board are expected to follow these guidelines: 
  1. Such a person shall submit a request in writing to the Board Secretary to address the Board. Such a request shall be received at least five (5) working days prior to the Board meeting and shall include said reason for the request.
  2. At the meeting, a person who has complied with number 1 above shall inform the Board Secretary of his/her presence at the meeting.
  3. Address the Board only at the appropriate time as indicated on the agenda and when recognized by the Board President.
  4. Identify oneself and be brief. Ordinarily, such comments shall be limited to five minutes.  In unusual circumstances, and when an individual has made a request in advance to speak for a longer period of time, the individual may be allowed to speak for more than five minutes. 
  5. The Board President may shorten or lengthen an individual’s opportunity to speak.  The President may also deny an individual the opportunity if the individual has previously addressed the Board on the same subject within the past 2 months. 
  6. The Board President shall have the authority to determine procedural matters regarding public participation not otherwise defined in Board of Education policy. 
  7. Conduct oneself with respect and civility toward others and otherwise abide by Board policy, 8:30, Visitors to and Conduct on School Property. 
Petitions or written correspondence to the Board shall be presented to the Board of Education in the next regular Board packet unless the Superintendent deems the matter to be urgent. 
 
IX. Board Reports/Discussion Items
IX.A. ESSER III Plan
Description:  On Tuesday night Dr. Wilkey and Mrs. Koziol will provide an overview of the ESSER III plan to get feedback and input from the board prior to submitting the grant and posting the plan on our website. 
 
IX.B. Triple I Conference
Description:  Conference sessions are now posted and available to view for the Triple I conference that is being held November 19-21, 2021 in Chicago.  All board members have been registered and room reservations were made for all board members according to their requests provided at the June board meeting.  Here is a link to the conference planner to view the conference sessions.  At this time, all sessions will be held in-person, no virtual arrangements have been made to view the conference sessions.
 
IX.C. School Maintenance Grant FY22
Description:  Over the course of the FY21 school year, District 91 was able to attain the School Maintenance Grant through the state of IL to replace all the windows and doors in the pod at Kelvin Grove.  We have an opportunity to apply for the same matching grant for FY22 and would like input and direction from the school board on how to proceed with the grant application.  Mr. Pierson has prepared the attached proposal for the board’s consideration.
 
X. Reports of the Superintendent
X.A. Shield Testing Update
Description:  On Tuesday night Dr. Wilkey will provide an update on the timeline for implementation of Shield screen testing to begin the week of September 20th
 
X.B. Sixth Day Enrollment Report
Description:  The 2021-2022 school year has been off to a great start! We have experienced a smooth opening and are excited to have all our students back in-person learning five days a week. Below is a table with sixth day enrollment numbers from the past several years.  Our kindergarten number is consistent with our starting number two years ago pre-pandemic.  The chart is set up so you can follow the colors diagonally to see the cohort trend for each grade level of students.

 
  FY14 FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22
K 57 64 65 53 42 34 50 46 50
1 55 66 76 64 59 49 41 58 50
2 83 60 69 72 59 64 49 41 60
3 70 81 61 73 62 62 65 51 39
4 58 76 76 58 69 68 63 60 46
5 59 58 78 80 59 70 71 59 59
6 82 60 60 79 80 62 72 69 54
7 83 86 65 61 75 86 62 65 64
8 74 80 84 68 57 76 89 65 67
TOTAL* 621 631 634 608 562 571 562 514 489
*Does not include Pre-K or D91 students enrolled in attending school in another location
 
X.C. Presentation of Teacher and Administrator Salary & Benefit Report
Description: 

Under School Code Section 10-20.47, the District is required to post on its website information about administrator and teacher salary and benefits. This report does not include service personnel or support staff.  The full text of the section is below. 

105 ILCS 5/10-20.47:  Administrator and teacher salary and benefits; report.  Each school board shall report to the State Board of Education, on or before October 1 of each year, the base salary and benefits of the district superintendent and all administrators and teachers employed by the school district.  For the purposes of this Section, "benefits" includes without limitation vacation days, sick days, bonuses, annuities, and retirement enhancements.

Prior to this annual reporting to the State Board of Education, the information must be presented at a regular school board meeting, subject to applicable notice requirements, and then posted on the Internet website of the school district, if any.

This report is based on the preceding fiscal year salaries and benefits.  The report will be forwarded to ISBE and posted on the District web page.

XI. Action Items
XI.A. Adopt Policies, Second Reading
Description:  Recommendation:

To adopt the updated/revised/new policies below as discussed during the first reading at the August 2021 general meeting.
 
XI.B. Accept FY21 Audit and Annual Financial Report
Description:  RECOMMENDATION

Accept the FY21 Audit and Annual Financial Report as presented by the district’s auditor.

BACKGROUND

Mr. John Michalesko from the auditing firm of Gassensmith & Michalesko, LTD. provided a presentation to the school board. It is my recommendation that the District 91 Board of Education accept the FY21 audit and Annual Financial Report (AFR) as presented.
 
XI.C. Adopt the 2021-2022 Budget
Description: 

RECOMMENDATION

To adopt/ratify the budget for the 2022 fiscal year as presented.

BACKGROUND

Each year the Board of Education is required to adopt a budget for the fiscal year. The Board of Education has reviewed and provided feedback regarding the proposed tentative budget.

The proposed/tentative budget was placed on public display (office and web page) for 30+ days. A legal notice was placed in the Herald News notifying the public of the proposed/tentative budget and budget hearing.

The budget being recommended has estimated fund revenues of $9,476,286 and expenditures of $9,759,351.  This budget includes all known personnel, program, and COVID-19 related costs. The Board should keep in mind however that it is very possible that we may incur additional costs related to COVID-19.

A member will need to make a recommendation and receive a second to adopt the 2021-2022 budget as presented.

XI.D. Personnel Report
Description: 

It is recommended that the Board of Education approve the personnel report as presented. 

XII. Informational Items
XII.A. Media
XII.B. Correspondence
XII.C. Legislative Report
XII.D. IASB Three Rivers Fall Meeting
Description:  Registration for the IASB Three Rivers Fall Meeting is now open.  The schedule for the meeting is as follows:

Date: Thursday, October 28, 2021
Location: TBD

6:00 PM Call to Order/Dinner
6:15 PM Business Meeting
7:15 PM Featured Program
7:45 PM Title: Unfinished Leadership Presenters: Nicholas Polyak, Ed.D. and Michael Lubelfeld, Ed.D. (see attached for a description of the presentation)
 
XII.E. Student Recognition Schedule for 2021-2022
XII.F. Upcoming Dates
XIII. Closed Session
 
Description:  The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. [1] However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance the [the Open Meetings Act].  5 ILCS 120/2(c)(1), as amended by P.A. 99-646
XIV. Adjournment

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