Meeting Agenda
1. CALL MEETING TO ORDER
2. PLEDGE OF ALLEGIANCE
3. SEAT NEW BOARD MEMBERS
3.A. Elect Board Officers
4. ROLL CALL and ESTABLISH a QUORUM
5. ADDITIONAL ITEMS
6. PUBLIC COMMENT
If you have an item for the Regular Board of Education public comment period, please email Board of Education Chair Josef Garcia (josefgarcia@crosslakekids.org) with your name and topic on the Friday before the Board Meeting.  You may appear in person before the Board or virtually via the Google Meet. 

JUST a reminder, public comments will only take place during this agenda item.  No public comments or chat comments will be accepted following this agenda item.
7. AGENDA
7.A. CONSENT AGENDA
All items listed below are considered to be routine by the Crosslake Community Schools Board of Education and will be acted upon by one motion; however, any Board Director may request that items on the Consent Agenda be removed from it for independent consideration. Any items so identified will be moved to the Action Item portion of the Agenda.
7.A.1. Board of Education Minutes - May 19, 2025, June 16, 2025 
7.A.2. Special Board Meeting - June 23, 2025
7.A.3. Finance Meeting Minutes - July 22, 2025 
7.A.4. Personnel Matters
7.A.5. Gifts and Donations
7.B. ACADEMIC, ENVIRONMENTAL EDUCATION, and PERFORMANCE IMPROVEMENT PLAN UPDATES
7.C. ACTION ITEMS
7.C.1. Review and Approve June Financial Information
7.C.2. Approve Policies
7.C.3. Approve Direct Depositories
7.C.4. Approve Board of Education's Legal Counsel
7.C.5. Approved Board Directors As Contacts To Board-Approved Legal Counsel
7.C.6. Approved Office Newspapers
7.C.7. Approve Check Signers
7.C.8. Approve Board-Approved Committee Directors
7.C.9. Approve Mileage Rate
7.C.10. Final 2025-2026 CCS Online Calendar- Digitally Accessible
7.C.11. IoWA Authorization Renewal
7.D. INFORMATION /DISCUSSION ITEMS
7.D.1. District Personnel
7.D.2. Policy Review
7.D.3. Comp Plan - Administrative Assistant pay scales
7.D.4. Professional Development - Board of Education Trainings
7.D.5. Handbooks
7.D.6. Strategic Planning Matters
7.D.7. Director Evaluations
7.D.8. Bylaws
7.E. REPORTS
7.E.1. CCS Executive Director
7.E.2. Finance Committee
7.E.3. Academic Performance/Achievement and World's Best Workforce
7.E.4. EE Seat-Based Committee
7.E.5. EE Online Committee
7.E.6. Directors' Evaluations
8. AUTHORIZER UPDATE
9. AUGUST MEETING PREPARATION
9.A. Suggestion for Discussion Topics for Next Meeting
10. BOARD MEETING EVALUATION
11. ADJOURN the REGULAR BOARD of EDUCATION MEETING
Agenda Item Details Reload Your Meeting

 

 
Meeting: July 28, 2025 at 5:00 PM - Regular Meeting
Subject:
1. CALL MEETING TO ORDER
Subject:
2. PLEDGE OF ALLEGIANCE
Subject:
3. SEAT NEW BOARD MEMBERS
Description:
Josef Garcia, Parent/Guardian (Seat-Based Learning), 2-year term (7/1/2025 to 6/30/27)
Colin Williams, Teacher Position (Seat-Based Learning), 2-year term (7/1/2025 to 6/30/2027)
Melanie Donley, Teacher Position (Online Learning), 2-year term (7/1/2025 to 6/30/2027)
Steena Johnson, Community Member, 2-year Term (7/1/2025 to 6/30/2027)
Attachments:
Subject:
3.A. Elect Board Officers
Description:
Nominations:
Chair
Vice Chair
Secretary
Treasurer
Attachments:
Subject:
4. ROLL CALL and ESTABLISH a QUORUM
Description:
A full Roll Call will need to be taken as we have a remote board director.

Melanie Donley, Josef Garcia, Mindy Glazier, Jared Griffin, Steena Johnson, Emily Stull Richardson, Colin Williams, Belinda Yurick

We have established a quorum.

Emily Stull Richardson will be attending the meeting remotely:
Mounds View Public Library
2576 Mound View Boulevard
Mounds View, MN 55112
Subject:
5. ADDITIONAL ITEMS
Subject:
6. PUBLIC COMMENT
If you have an item for the Regular Board of Education public comment period, please email Board of Education Chair Josef Garcia (josefgarcia@crosslakekids.org) with your name and topic on the Friday before the Board Meeting.  You may appear in person before the Board or virtually via the Google Meet. 

JUST a reminder, public comments will only take place during this agenda item.  No public comments or chat comments will be accepted following this agenda item.
Subject:
7. AGENDA
Subject:
7.A. CONSENT AGENDA
All items listed below are considered to be routine by the Crosslake Community Schools Board of Education and will be acted upon by one motion; however, any Board Director may request that items on the Consent Agenda be removed from it for independent consideration. Any items so identified will be moved to the Action Item portion of the Agenda.
Subject:
7.A.1. Board of Education Minutes - May 19, 2025, June 16, 2025 
Attachments:
Subject:
7.A.2. Special Board Meeting - June 23, 2025
Attachments:
Subject:
7.A.3. Finance Meeting Minutes - July 22, 2025 
Attachments:
Subject:
7.A.4. Personnel Matters
Description:

Internal Shifts:
Name: Mindy Coulter-Glazier
FTE: 1.0
Position: Online Elementary Teacher
Start Date: 8/25/25
Salary: $60,449.46

New Hires:
Name: Devan Bartels
FTE: 1.0
Position: Online Administrative Assistant
Start Date: 8/4/25
Wage: $18.23

Name: Angela Kemp
FTE: 1.0
Position: Online Math Teacher
Start Date: 8/25/25
Salary: $51,325.00

Name: Theodore Casparian
FTE: 1.0
Position: Online Math Teacher
Start Date: 8/25/25
Salary: $44,275.00

Name: Gabrielle Johnson
FTE: 1.0
Position: Online Math Interventionist
Start Date: 8/25/25
Salary: $49,825.00

Name: Randa Arvold
FTE: 1.0
Position: Online Special Education Teacher
Start Date: 8/25/25
Salary: $49,825.00

Name: Rhiannon Farr
FTE: 1.0
Position: Online English Teacher
Start Date: 8/25/25
Salary: $43,600.00

Name: LouAnn Muhm
FTE: 1.0
Position: Online English Teacher
Start Date: 8/25/25
Salary: $51,325.00

Name: Lisa Chan
FTE: 1.0
Position: Online Learning Coach
Start Date: 8/25/25
Salary: $44,275.00

Name: Alyssa Swan
FTE: 0.5
Position: Online Science Teacher
Start Date: 8/25/25
Salary: $24,912.50
Subject:
7.A.5. Gifts and Donations
Description:
$900.00 Picnic Table donation- Richard Eide
Subject:
7.B. ACADEMIC, ENVIRONMENTAL EDUCATION, and PERFORMANCE IMPROVEMENT PLAN UPDATES
Presenter:
Becky Gilbertson
Description:
Trout in the classroom 

(note: Osprey Wilds' monthly Board of Education rotation of Exhibit S schedule is included each month for reference purposes only)
Attachments:
Subject:
7.C. ACTION ITEMS
Subject:
7.C.1. Review and Approve June Financial Information
Attachments:
Subject:
7.C.2. Approve Policies
Description:

213 School Board Committees
414 Mandated Reporting of Child Neglect or Physical or Sexual Abuse
418 Drug Free Workplace Drug Free School
421 Gifts to Employees and School Board Members
425 Staff Development and Mentoring
501 School Weapons
515 Protection and Privacy of Pupil Records
516 Student Medications and Telehealth
534 School Meals Policy
606.5 Charter Library Materials
613 Graduation Requirements
620OL Credit for Learning
621 Literacy and the Read Act
Attachments:
Subject:
7.C.3. Approve Direct Depositories
Description:

Currently First National Bank of Crosslake
Subject:
7.C.4. Approve Board of Education's Legal Counsel
Description:

Currently, Ratwik, Rozak and Maloney, P.A. (RRM)
Subject:
7.C.5. Approved Board Directors As Contacts To Board-Approved Legal Counsel
Description:

Approved Board Directors are authorized to contact the board-approved legal counsel.  Individuals will be directed to these approved Board Directors regarding legal counsel matters.
Subject:
7.C.6. Approved Office Newspapers
Description:

Currently, Brainerd Dispatch, Echo Journal, Northland Press.
Subject:
7.C.7. Approve Check Signers
Description:

Kelly Bittner and the newly elected Treasurer.
Subject:
7.C.8. Approve Board-Approved Committee Directors
Description:

Authorizer Requirement to Review and Discuss in Board of Education Meetings:
Academic Performance/Achievement, Curriculum and World's Best Workforce (Academic) 
Environmental Education-Online
Environmental Education-Seat Based
Finance

Not an Authorized Requirement to Review and Discuss in Board of Education Meetings:
Directors' Evaluation

(copy of 2024 details is attached)
Attachments:
Subject:
7.C.9. Approve Mileage Rate
Description:

Effective January 1, 2025 the federal rate is 70 cents per mile.
Subject:
7.C.10. Final 2025-2026 CCS Online Calendar- Digitally Accessible
Description:

Addition of June 22, 2026 board meeting has been included on this revision.
Attachments:
Subject:
7.C.11. IoWA Authorization Renewal
Description:

Renew the authorization of Jenna Leadbetter and Kelly Bittner to access MDE secure websites for the state or local educational agency that you represent
Attachments:
Subject:
7.D. INFORMATION /DISCUSSION ITEMS
Subject:
7.D.1. District Personnel
Description:
Job Descriptions:
15 hours per week Online Administrative Assistant (SIS Focus)
30 hours per week Online Administrative Assistant (Registrar)
.5FTE Seat Based Community Engagement Coordinator
1.0 FTE Executive Director
1.0 FTE Director of Seat-Based Learning
1.0 FTE Director of Online Learning
1.0 FTE District Technology Manager
1.0 FTE District Technology Coordinator
1.0 FTE District HR/Business Manager
1.0 FTE District Student Data and Enrollment Coordinator
1.0 FTE District Teaching and Learning Coordinator
1.0 FTE Administrative Assistant IV-Executive and District Operations
1.0 FTE Administrative Assistant III- Front Office & District AP Support

(note: Board of Education approved Hiring Procedure is included each month for reference purposes)
Attachments:
Subject:
7.D.2. Policy Review
Description:

624 Online Instruction
703 Annual Audit
 
Attachments:
Subject:
7.D.3. Comp Plan - Administrative Assistant pay scales
Attachments:
Subject:
7.D.4. Professional Development - Board of Education Trainings
Description:

Have all the new seated board members completed their training?
Subject:
7.D.5. Handbooks
Description:

25-26 Online Student/Family Handbook
25-26 Seat Based Student/Family Handbook
25-26 Staff Handbook
 
Attachments:
Subject:
7.D.6. Strategic Planning Matters
Subject:
7.D.7. Director Evaluations
Description:
OW expects CCS's Board will participate in school leader evaluation activities at least four times per year as follows
December/January: Mid-year progress report or update and goal revision (as necessary).
February/March: Planning for and undertaking evaluation activities.
April-June: Conduct evaluation, share results with the school leader, and make decisions based on those results.
July/August: Set goals for the upcoming school year.
Subject:
7.D.8. Bylaws
Description:

1. Identify the Bylaws to look towards developing a strong election pool.
2. Identify other Bylaws updates.
Attachments:
Subject:
7.E. REPORTS
Description:

(note: board appointed committees schedule is included for reference purposes only)
Subject:
7.E.1. CCS Executive Director
Attachments:
Subject:
7.E.2. Finance Committee
Subject:
7.E.3. Academic Performance/Achievement and World's Best Workforce
Subject:
7.E.4. EE Seat-Based Committee
Subject:
7.E.5. EE Online Committee
Subject:
7.E.6. Directors' Evaluations
Subject:
8. AUTHORIZER UPDATE
Subject:
9. AUGUST MEETING PREPARATION
Subject:
9.A. Suggestion for Discussion Topics for Next Meeting
Subject:
10. BOARD MEETING EVALUATION
Subject:
11. ADJOURN the REGULAR BOARD of EDUCATION MEETING
Description:
Schedule of upcoming Board of Education Meetings for 2025-2026:

August 25, 2025
September 22, 2025
October 27, 2025
November 24, 2025
December 15, 2025
January 26, 2026
February 23, 2026
March 23,2026
April 27, 2026
May 18, 2026 (Third Monday due to Memorial Day is an observed holiday- No school)
June 22, 2026

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