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Meeting Agenda
1. Financial Report
1.A. Financial Report 
1.B. Approval of Payment of Claims
This item is attached as an "extra".
1.C. Budget Revisions
1.D. Wire Transfers
1.E. Investment Transactions 
1.F. APU Projections
1.G. Fundraisers
1.H. Child Nutrition Breakfast and Lunch Meal Price Increase
1) Attached please find the recommendation to increase the adult school lunch price in order to comply with MDE and USDA regulations.
2) Attached please find the recommendation to increase the child school lunch price in order to comply with the Healthy Hunger Free Kids Act of 2010.
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids
2.A.1) Bid #1258 - Playground Rubber Mulch Replacement
Attached are the Bid Tab and  recommendation letter which reflect the bids received related to the scope of the work required for this project.  To be considered is the fact that funds used for this project will defer projects in the Ten Year Capital Plan for up to three years.  This impact could be mitigated in some manner if an alternative method of financing such as the sale of bonds is considered.
2.B. R.F.P.s - None
2.C. Quotes - None
3. Policies and Regulations - None
4. Contracts, Change Orders, and Leases
4.A. Contracts
4.A.1) Professional Services Agreement with RSP & Associates, LLC
Attached is a professional services agreement with RSP. RSP has completed the Enrollment Analysis phase of the contract and administration is recommending that we move forward with the Boundary Analysis and Public Facilitation phases of the contract.
4.A.2) Myers-Wilkins Community School Collaborative (MWCSC)
Attached is an agreement  with MWCSC in the amount of $61,164.00.
4.A.3) PEIP Insurance Renewal
Attached is a renewal of the group application for the Minnesota Public Employees Issurance Program for the period 7/1/17 - 6/30/18.
4.A.4) PLACEHOLDER - Lake Superior Swim Club
Attached is an agreement with Lake Superior Swim Club.
4.B. Change Orders
4.B.1) PLACEHOLDER - Other Change Orders
4.C. Leases
4.C.1) Northwood Children's Service - Chester Creek Academy
Attached is a lease from Northwood Children's Services for Chester Creek Academy.  This three year agreement will have an annual cost of $66,300.
5. Resolutions
5.A. B-5-17-XXXX - Acceptance of Donations to Duluth Public Schools.
5.B. B-5-17-XXXX Designation of the Superintendent as the Identified Official with Authority (IOwA) for Minnesota Department of Education (MDE) SERVS Financial
5.C. PLACEHOLDER - Sale of Property
6. Informational - These items are provided for informational purposes only and no action is required.
6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of April 2017.
6.B. Revenue Contracts 
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of April 2017.
6.C. No Cost Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of April 2017.
6.D. Change Orders Signed - None
6.E. Facilities Management & Capital Project Status Report 
7. Future Items
7.A. Duluth Energy Systems Steam Contract (June)
7.B. Woodland Hills Lease Renewal
7.C. FY18 Budget Approval (June)
7.D. Property/Liability/Auto Insurance Renewal (August)
7.E. Ten-Year Capital Facilities Plan - 2017 Update (June/July)
7.F. Policy Updates
Agenda Item Details Reload Your Meeting
Meeting: May 8, 2017 at 4:30 PM - Business Committee
Subject:
1. Financial Report
Subject:
1.A. Financial Report 
Attachments:
Subject:
1.B. Approval of Payment of Claims
This item is attached as an "extra".
Subject:
1.C. Budget Revisions
Attachments:
Subject:
1.D. Wire Transfers
Attachments:
Subject:
1.E. Investment Transactions 
Attachments:
Subject:
1.F. APU Projections
Attachments:
Subject:
1.G. Fundraisers
Attachments:
Subject:
1.H. Child Nutrition Breakfast and Lunch Meal Price Increase
1) Attached please find the recommendation to increase the adult school lunch price in order to comply with MDE and USDA regulations.
2) Attached please find the recommendation to increase the child school lunch price in order to comply with the Healthy Hunger Free Kids Act of 2010.
Description:

Recommendation: It is recommended that the Duluth School Board approve the meal price increases as outlined in the attached documents.
Attachments:
Subject:
2. Bids, R.F.P.s and Quotes Reports
Subject:
2.A. Bids
Subject:
2.A.1) Bid #1258 - Playground Rubber Mulch Replacement
Attached are the Bid Tab and  recommendation letter which reflect the bids received related to the scope of the work required for this project.  To be considered is the fact that funds used for this project will defer projects in the Ten Year Capital Plan for up to three years.  This impact could be mitigated in some manner if an alternative method of financing such as the sale of bonds is considered.
Description:

Recommendation:  It is recommended that the Duluth School Board approve entering into an agreement with the contractor as listed on the recommendation letter based on their low responsible bid as provided in response to Bid #1238 - Playground Rubber Mulch Replacement.  



It is further recommended that the Duluth School Board authorize the Board Chair to sign and process all necessary documents related to this agreement.
Attachments:
Subject:
2.B. R.F.P.s - None
Subject:
2.C. Quotes - None
Subject:
3. Policies and Regulations - None
Subject:
4. Contracts, Change Orders, and Leases
Subject:
4.A. Contracts
Subject:
4.A.1) Professional Services Agreement with RSP & Associates, LLC
Attached is a professional services agreement with RSP. RSP has completed the Enrollment Analysis phase of the contract and administration is recommending that we move forward with the Boundary Analysis and Public Facilitation phases of the contract.
Description:

Recommendation: It is recommended that the Duluth School Board approve moving forward with the Boundary Analysis and Public Facilitation phases of the contract with RSP & Associates, LLC.
Attachments:
Subject:
4.A.2) Myers-Wilkins Community School Collaborative (MWCSC)
Attached is an agreement  with MWCSC in the amount of $61,164.00.
Description:

Recommendation:  It is recommended that the Duluth School Board approve this agreement with MWCSC in the amount of $61,164.00.
Attachments:
Subject:
4.A.3) PEIP Insurance Renewal
Attached is a renewal of the group application for the Minnesota Public Employees Issurance Program for the period 7/1/17 - 6/30/18.
Description:

Recommendation: It is recommended that the Duluth School Board approve the PEIP Insurance renewal.
Attachments:
Subject:
4.A.4) PLACEHOLDER - Lake Superior Swim Club
Attached is an agreement with Lake Superior Swim Club.
Description:

Recommendation:  It is recommended that the Duluth School Board approve this agreement.
Attachments:
Subject:
4.B. Change Orders
Subject:
4.B.1) PLACEHOLDER - Other Change Orders
Subject:
4.C. Leases
Subject:
4.C.1) Northwood Children's Service - Chester Creek Academy
Attached is a lease from Northwood Children's Services for Chester Creek Academy.  This three year agreement will have an annual cost of $66,300.
Description:





Recommendation: It is recommended that the Duluth School Board approve this three year lease agreement with Northwood Children’s Services in the annual amount of $66,300. 
Attachments:
Subject:
5. Resolutions
Subject:
5.A. B-5-17-XXXX - Acceptance of Donations to Duluth Public Schools.
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-5-17-XXXX.
Attachments:
Subject:
5.B. B-5-17-XXXX Designation of the Superintendent as the Identified Official with Authority (IOwA) for Minnesota Department of Education (MDE) SERVS Financial
Description:

Recommendation: It is recommended that the Duluth School Board approve Resolution B-5-17-XXXX.
Attachments:
Subject:
5.C. PLACEHOLDER - Sale of Property
Subject:
6. Informational - These items are provided for informational purposes only and no action is required.
Subject:
6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of April 2017.
Attachments:
Subject:
6.B. Revenue Contracts 
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of April 2017.
Attachments:
Subject:
6.C. No Cost Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of April 2017.
Attachments:
Subject:
6.D. Change Orders Signed - None
Subject:
6.E. Facilities Management & Capital Project Status Report 
Subject:
7. Future Items
Subject:
7.A. Duluth Energy Systems Steam Contract (June)
Subject:
7.B. Woodland Hills Lease Renewal
Subject:
7.C. FY18 Budget Approval (June)
Subject:
7.D. Property/Liability/Auto Insurance Renewal (August)
Subject:
7.E. Ten-Year Capital Facilities Plan - 2017 Update (June/July)
Subject:
7.F. Policy Updates

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