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Meeting Agenda
1. Financial Report
1.A. Financial Report 
1.A.1) A draft of the financial report for the fiscal year ended June 30, 2016 will be presented at the December 12, 2016 Business Committee meeting.  A representative from Wipfli will attend to present their findings. The final report will be available for the December 20, 2016 Board meeting.
1.A.2) Preliminary financial statements (unaudited) for the month ended October 2016 are attached.
1.B. Approval of Payment of Claims
This item is attached as an "extra".
1.C. Budget Revisions
1.D. Wire Transfers
1.E. Investment Transactions
1.F. APU Projections
1.G. Fundraisers
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids - None
2.B. R.F.P.s - None
2.C. Quotes - None
3. Policies and Regulations - None
4. Contracts, Change Orders, and Leases
4.A. Contracts - None
4.B. Change Orders
4.B.1) Change Order #3 for HOCHS 3rd Street Parking Lot Improvements
Bid #1248-1 - HOCHS Parking Lot Improvements - Utility Systems of America, Inc. was approved at the School Board meeting on May 17, 2016 with a base bid plus alternate #1, and CO#1 for a total of $701,448.00.  CO #3 to this bid is for added costs as identified in the attached 13 change order items.  Bill Hanson and David Spooner reviewed each item in depth both at the time the work occurred and in summary.  Costs incurred were the most effective and efficient means to complete the project in a satisfactory manner; all items were unforeseen and not in the original contract.
4.B.2) Change Order #4 for HOCHS 3rd Street Parking Lot Improvements
This is a no cost change.  Change Order #4 to this bid is added time for completion due to delay in start. The original start/close dates were June 6, 2016-September 2, 2016.  The actual start date was July 11, 2016 with a completion date of November 15, 2016.  Due to unforeseen conditions, the newly revised completion date in this change order is July 8, 2017.
4.B.3) PLACEHOLDER - Other Change Orders
4.C. Leases - None
5. Resolutions
5.A. B-12-16-XXXX - Acceptance of Donations to Duluth Public Schools.
5.B. B-12-16-XXXX - Legislative Platform
5.C. B-12-16-XXXX - Certified Tax Levy
5.D. PLACEHOLDER - Sale of Property
6. Informational - These items are provided for informational purposes only and no action is required.
6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of November 2016.
6.B. Revenue Contracts - None
6.C. Other Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of November 2016.
6.D. Change Orders Signed - None
6.E. Facilities Management & Capital Project Status Report 
6.F. Playground Fall Protection Project
Update to the Board before the December 8, 2016 community presentation.
7. Future Items
7.A. Duluth Energy Systems Steam Contract
7.B. Lake Superior Swim Club Contract
7.C. Woodland Hills Lease Renewal
7.D. Policy Updates
Agenda Item Details Reload Your Meeting
Meeting: December 12, 2016 at 4:30 PM - Business Committee
Subject:
1. Financial Report
Subject:
1.A. Financial Report 
Subject:
1.A.1) A draft of the financial report for the fiscal year ended June 30, 2016 will be presented at the December 12, 2016 Business Committee meeting.  A representative from Wipfli will attend to present their findings. The final report will be available for the December 20, 2016 Board meeting.
Subject:
1.A.2) Preliminary financial statements (unaudited) for the month ended October 2016 are attached.
Attachments:
Subject:
1.B. Approval of Payment of Claims
This item is attached as an "extra".
Subject:
1.C. Budget Revisions
Attachments:
Subject:
1.D. Wire Transfers
Attachments:
Subject:
1.E. Investment Transactions
Attachments:
Subject:
1.F. APU Projections
Attachments:
Subject:
1.G. Fundraisers
Attachments:
Subject:
2. Bids, R.F.P.s and Quotes Reports
Subject:
2.A. Bids - None
Subject:
2.B. R.F.P.s - None
Subject:
2.C. Quotes - None
Subject:
3. Policies and Regulations - None
Subject:
4. Contracts, Change Orders, and Leases
Subject:
4.A. Contracts - None
Subject:
4.B. Change Orders
Subject:
4.B.1) Change Order #3 for HOCHS 3rd Street Parking Lot Improvements
Bid #1248-1 - HOCHS Parking Lot Improvements - Utility Systems of America, Inc. was approved at the School Board meeting on May 17, 2016 with a base bid plus alternate #1, and CO#1 for a total of $701,448.00.  CO #3 to this bid is for added costs as identified in the attached 13 change order items.  Bill Hanson and David Spooner reviewed each item in depth both at the time the work occurred and in summary.  Costs incurred were the most effective and efficient means to complete the project in a satisfactory manner; all items were unforeseen and not in the original contract.
Description:

Recommendation
It is recommended that the School Board approve the change order as listed above; the additional cost is $108,111.02 for CO#3, with a total revised contract cost including base bid alternate #1, CO#1, and CO#3, of $809,559,02.
Attachments:
Subject:
4.B.2) Change Order #4 for HOCHS 3rd Street Parking Lot Improvements
This is a no cost change.  Change Order #4 to this bid is added time for completion due to delay in start. The original start/close dates were June 6, 2016-September 2, 2016.  The actual start date was July 11, 2016 with a completion date of November 15, 2016.  Due to unforeseen conditions, the newly revised completion date in this change order is July 8, 2017.
Description:

Recommendation: It is recommended that the School Board approve the change order as listed to modify the start and completion dates for the agreement.
Attachments:
Subject:
4.B.3) PLACEHOLDER - Other Change Orders
Subject:
4.C. Leases - None
Subject:
5. Resolutions
Subject:
5.A. B-12-16-XXXX - Acceptance of Donations to Duluth Public Schools.
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-12-16-XXXX.
Attachments:
Subject:
5.B. B-12-16-XXXX - Legislative Platform
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-12-16-XXXX.
Attachments:
Subject:
5.C. B-12-16-XXXX - Certified Tax Levy
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-12-16-XXXX.
Attachments:
Subject:
5.D. PLACEHOLDER - Sale of Property
Subject:
6. Informational - These items are provided for informational purposes only and no action is required.
Subject:
6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of November 2016.
Attachments:
Subject:
6.B. Revenue Contracts - None
Subject:
6.C. Other Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of November 2016.
Attachments:
Subject:
6.D. Change Orders Signed - None
Subject:
6.E. Facilities Management & Capital Project Status Report 
Attachments:
Subject:
6.F. Playground Fall Protection Project
Update to the Board before the December 8, 2016 community presentation.
Subject:
7. Future Items
Subject:
7.A. Duluth Energy Systems Steam Contract
Subject:
7.B. Lake Superior Swim Club Contract
Subject:
7.C. Woodland Hills Lease Renewal
Subject:
7.D. Policy Updates

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