Meeting Agenda
I. Welcome, Introduction, & Roll Call
I.A. Pledge of Allegiance
I.B. New Mexico Flag Salute
II. Review and Approval of Minutes
II.A. March 12, 2025 Special Meeting, March 13, 2025 Finance Meeting and March 31, 2025, Work Session & Regular Board Meeting.
III. Consideration and Approval of Agenda
IV. Information/Presentations (Non-Action Items)
IV.A. Program/Presentations
IV.A.1. Kiwanis Student of the Month - Mr. William Hawkins, Superintendent
     Cliff Schools - Rylee Gonzales, Senior
IV.A.2. Ms. Stacy Swope, Cliff Schools Ag Teacher & FFA Sponsor
     Student Recognitions
IV.A.3. Ms. Stephanie Tedford, Cliff Schools FCCLA Teacher - Student Recognition
IV.A.4. Ms. Dianne Carrico, SCEA President, Nothing to present
V. Information to the Board
V.A. Superintendent
V.A.1. Cliff Schools Technology Student Association (TSA) Presentation
V.A.2. 2025-26 Cliff Schools Calendar
V.A.3. Cliff Schools Architectual & Design RFP
V.B. Louis Alvarez, Associate Superintendent
V.B.1. Personnel Report
V.B.2. Athletic Handbook Update
V.B.3. School Discipline Matrix Update
V.C. Mrs. Cindy Barris, Associate Superintendent
V.C.1. Enrollment Update
V.C.2. Mental Health Grant Update
V.D. Michele McCain, Director of Finance
V.E. Board of Education
V.E.1. Finance Sub-Committee Report
V.E.2. Audit Sub Committee Report
V.E.3. Threat Assessment Committee Report
V.E.4. Board President
V.E.4.a. Second Reading Policy Advisory No. 246 GE Retiree Return to Work
Second Reading Policy Advisory No. 247 .................. ADB/ADC – Drug, Alcohol, and Tobacco/
Nicotine-Free Schools (NEW) ADB/ADC-R – Drug, Alcohol, and Tobacco/
Nicotine-Free Schools
Second Reading Policy Advisory No. 248 ............................... EEA-R – Student Transportation
Second Reading Policy Advisory No. 249 ............... GBEBB-EA –Staff Conduct with Students
Second Reading Policy Advisory No. 250 ...... (DELETE )……. GBED – Tobacco Use by Staff
Members/Smoking
Second Reading Policy Advisory No. 251 ........... GCQF – Discipline, Suspension, Termination
and Discharge of Professional Staff Members
Second Reading Policy Advisory No. 252 .......... GDQD – Discipline, Suspension, Termination
and Discharge of Support Staff Members
Second Reading Policy Advisory No. 253 .......................................... IJOC-E – School Volunteers
Second Reading Policy Advisory No. 254 ................................................... JIC – Student Conduct
Second Reading Policy Advisory No. 255….....(DELETE )… . JICG – Tobacco Use by Students/
Smoking
Second Reading Policy Advisory No. 256 ............................................. JK-R – Student Discipline
JK-EB – Student Discipline
Second Reading Policy Advisory No. 257 ........................... JLCD – Administering Medicines to
Students
Second Reading Policy Advisory No. 258 .............................. KF-EA – Community Use of School
Facilities
Second Reading Policy Advisory No. 259 ................................. KFA – Public Conduct on School
Property
Second Reading Policy Advisory No. 260 ..... (DELETE )…… KFAA – Tobacco Use/Smoking
on School Premises ……(DELETE )…… KFAA-R – Tobacco Use/Smoking
on School Premises
 
V.E.5. Board Comments
VI. Open Public Comments (3 minutes) Public Comments are to be emailed directly to the Board President, Mrs. Ashley Montenegro at amontenegro@silverschools.org no later than 5 PM on April 28, 2025 at which point they will be distributed as necessary. The comments must be directly related to what is listed on the agenda for this specific meeting and must include first and last name (no screen names). The same guidelines must be followed that are outlined during public meetings in the Silver School's Administrative Office. https://docs.google.com/forms/d/1DmB8nSZG1jR_QPa8Gij9HcVkairOzPSDCRNyZjY-7zY/edit?ts=67ae665e
 
VII. Action Items
VII.A. Consent Agenda/Approval of:
VII.A.1. Budget/Finance/Purchasing
VII.A.1.a. Financial Reports
VII.A.1.a.(1) Total amount of checks written in March
VII.A.1.b. Budget Adjustment Requests
VII.A.1.c. Award of Bids & Proposals
VII.A.1.c.(1) RFP - New Cliff Architect
     Issuance: Dekker Ltd.
VII.A.1.d. Donations
     Silver City Moose Lodge, SHS Golf $500
     WNM Communications, SHS FFA $700
     Mountain Ridge Ace Hardware, Cliff Cake Auction $1,000
     Suburban Propane, Cliff Cake Auction $1,000 
VII.A.1.e. Conflict of Interest Disclosures
VII.A.1.f. Disposal Action Items
VII.B. Transportation - Mr. Antonio Andazola, Maintence & Transportation Director
VII.B.1. Bus Drivers
VII.B.2. Activity Drivers
VII.B.3. Feeder Routes
VIII. Consideration and Approval of Cliff Schools 2025-2026 School Calendar
IX. Consideration and Approval of RFP for Cliff Schools Architectual & Design
X. Consideration and Approval of Athletic Handbook Update
XI. Consideration and Approval of HB171 Graduation Requirement and Class Ranking Criteria (presented during the March 31, 2025 Board Meeting)
XII. Consideration and Approval of Second Reading Policy Advisories No. 246 through No. 260
XIII. Consideration and Approval of 2023-2024 Audit Report (Presented during the March 31, 2025 Special Meeting)
XIV. Open Public Comments (3 minutes) Public Comments are to be emailed directly to the Board President, Mrs. Ashley Montenegro at amontenegro@silverschools.org no later than 5 PM on April 28, 2025 at which point they will be distributed as necessary. The comments must be directly related to what is listed on the agenda for this specific meeting and must include first and last name (no screen names). The same guidelines must be followed that are outlined during public meetings in the Silver School's Administrative Office. https://docs.google.com/forms/d/1DmB8nSZG1jR_QPa8Gij9HcVkairOzPSDCRNyZjY-7zY/edit?ts=67ae665e
 
XV. Future Meetings & Proposed Agenda Items
XV.A. Next Finance Committee Meeting - May 15, 2025
XV.B. Next Work Session & Regular Board Meeting - May 19, 2025
XV.C. NMSBA School Law Conference - June 5 to 7 @ Albuq
XV.D. NMSBA Leadership Retreat - July 10 to 12 @ Cloudcroft
XV.E. NMCEL Summer Leadership Conference - July 10 to 12 @ Albuq
XV.F. NMSBA 2025 Annual Convention - December 4 to 6 @ Albuq
XVI. District Events
      Cliff High Graduation, May 16 @ 6:00 p.m.
      Silver High Senior Walk, May 20 @ 8:30 a.m.
      Silver High Graduation, May 23 @ 7:30 p.m.
      Cliff Schools Last Day of School, May 22
      Silver Schools Parent Teacher Conferences, May 23
      No School - Memorial Day Holiday, May 26
      Silver Schools Last Day of School, May 30
XVII. EXECUTIVE SESSION – The Board may elect to go into executive session for reasons permitted in the New Mexico Open Meetings Act.  See NMSA 1978, §§ 10-15-1(H)(1)-(9).
XVIII. Report on Executive Session - "The matters discussed in the closed meeting were limited to those stated in motion to close the meeting.  This statement shall be recorded in the minutes of the meeting as required by Section 10-15-1 (J) of the New Mexico Open Meetings Act".
XIX. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: April 28, 2025 6:00pm - Regular Board Meeting
Subject:
I. Welcome, Introduction, & Roll Call
Subject:
I.A. Pledge of Allegiance
Subject:
I.B. New Mexico Flag Salute
Description:
“I salute the flag of the state of New Mexico, the Zia symbol of perfect friendship
among united cultures.”
Subject:
II. Review and Approval of Minutes
Subject:
II.A. March 12, 2025 Special Meeting, March 13, 2025 Finance Meeting and March 31, 2025, Work Session & Regular Board Meeting.
Subject:
III. Consideration and Approval of Agenda
Subject:
IV. Information/Presentations (Non-Action Items)
Subject:
IV.A. Program/Presentations
Subject:
IV.A.1. Kiwanis Student of the Month - Mr. William Hawkins, Superintendent
     Cliff Schools - Rylee Gonzales, Senior
Subject:
IV.A.2. Ms. Stacy Swope, Cliff Schools Ag Teacher & FFA Sponsor
     Student Recognitions
Subject:
IV.A.3. Ms. Stephanie Tedford, Cliff Schools FCCLA Teacher - Student Recognition
Subject:
IV.A.4. Ms. Dianne Carrico, SCEA President, Nothing to present
Subject:
V. Information to the Board
Subject:
V.A. Superintendent
Subject:
V.A.1. Cliff Schools Technology Student Association (TSA) Presentation
Subject:
V.A.2. 2025-26 Cliff Schools Calendar
Subject:
V.A.3. Cliff Schools Architectual & Design RFP
Subject:
V.B. Louis Alvarez, Associate Superintendent
Subject:
V.B.1. Personnel Report
Subject:
V.B.2. Athletic Handbook Update
Subject:
V.B.3. School Discipline Matrix Update
Subject:
V.C. Mrs. Cindy Barris, Associate Superintendent
Subject:
V.C.1. Enrollment Update
Subject:
V.C.2. Mental Health Grant Update
Subject:
V.D. Michele McCain, Director of Finance
Subject:
V.E. Board of Education
Subject:
V.E.1. Finance Sub-Committee Report
Subject:
V.E.2. Audit Sub Committee Report
Subject:
V.E.3. Threat Assessment Committee Report
Subject:
V.E.4. Board President
Subject:
V.E.4.a. Second Reading Policy Advisory No. 246 GE Retiree Return to Work
Second Reading Policy Advisory No. 247 .................. ADB/ADC – Drug, Alcohol, and Tobacco/
Nicotine-Free Schools (NEW) ADB/ADC-R – Drug, Alcohol, and Tobacco/
Nicotine-Free Schools
Second Reading Policy Advisory No. 248 ............................... EEA-R – Student Transportation
Second Reading Policy Advisory No. 249 ............... GBEBB-EA –Staff Conduct with Students
Second Reading Policy Advisory No. 250 ...... (DELETE )……. GBED – Tobacco Use by Staff
Members/Smoking
Second Reading Policy Advisory No. 251 ........... GCQF – Discipline, Suspension, Termination
and Discharge of Professional Staff Members
Second Reading Policy Advisory No. 252 .......... GDQD – Discipline, Suspension, Termination
and Discharge of Support Staff Members
Second Reading Policy Advisory No. 253 .......................................... IJOC-E – School Volunteers
Second Reading Policy Advisory No. 254 ................................................... JIC – Student Conduct
Second Reading Policy Advisory No. 255….....(DELETE )… . JICG – Tobacco Use by Students/
Smoking
Second Reading Policy Advisory No. 256 ............................................. JK-R – Student Discipline
JK-EB – Student Discipline
Second Reading Policy Advisory No. 257 ........................... JLCD – Administering Medicines to
Students
Second Reading Policy Advisory No. 258 .............................. KF-EA – Community Use of School
Facilities
Second Reading Policy Advisory No. 259 ................................. KFA – Public Conduct on School
Property
Second Reading Policy Advisory No. 260 ..... (DELETE )…… KFAA – Tobacco Use/Smoking
on School Premises ……(DELETE )…… KFAA-R – Tobacco Use/Smoking
on School Premises
 
Subject:
V.E.5. Board Comments
Subject:
VI. Open Public Comments (3 minutes) Public Comments are to be emailed directly to the Board President, Mrs. Ashley Montenegro at amontenegro@silverschools.org no later than 5 PM on April 28, 2025 at which point they will be distributed as necessary. The comments must be directly related to what is listed on the agenda for this specific meeting and must include first and last name (no screen names). The same guidelines must be followed that are outlined during public meetings in the Silver School's Administrative Office. https://docs.google.com/forms/d/1DmB8nSZG1jR_QPa8Gij9HcVkairOzPSDCRNyZjY-7zY/edit?ts=67ae665e
 
Subject:
VII. Action Items
Subject:
VII.A. Consent Agenda/Approval of:
Subject:
VII.A.1. Budget/Finance/Purchasing
Subject:
VII.A.1.a. Financial Reports
Subject:
VII.A.1.a.(1) Total amount of checks written in March
Subject:
VII.A.1.b. Budget Adjustment Requests
Subject:
VII.A.1.c. Award of Bids & Proposals
Subject:
VII.A.1.c.(1) RFP - New Cliff Architect
     Issuance: Dekker Ltd.
Subject:
VII.A.1.d. Donations
     Silver City Moose Lodge, SHS Golf $500
     WNM Communications, SHS FFA $700
     Mountain Ridge Ace Hardware, Cliff Cake Auction $1,000
     Suburban Propane, Cliff Cake Auction $1,000 
Subject:
VII.A.1.e. Conflict of Interest Disclosures
Subject:
VII.A.1.f. Disposal Action Items
Subject:
VII.B. Transportation - Mr. Antonio Andazola, Maintence & Transportation Director
Subject:
VII.B.1. Bus Drivers
Subject:
VII.B.2. Activity Drivers
Subject:
VII.B.3. Feeder Routes
Subject:
VIII. Consideration and Approval of Cliff Schools 2025-2026 School Calendar
Subject:
IX. Consideration and Approval of RFP for Cliff Schools Architectual & Design
Subject:
X. Consideration and Approval of Athletic Handbook Update
Subject:
XI. Consideration and Approval of HB171 Graduation Requirement and Class Ranking Criteria (presented during the March 31, 2025 Board Meeting)
Subject:
XII. Consideration and Approval of Second Reading Policy Advisories No. 246 through No. 260
Subject:
XIII. Consideration and Approval of 2023-2024 Audit Report (Presented during the March 31, 2025 Special Meeting)
Subject:
XIV. Open Public Comments (3 minutes) Public Comments are to be emailed directly to the Board President, Mrs. Ashley Montenegro at amontenegro@silverschools.org no later than 5 PM on April 28, 2025 at which point they will be distributed as necessary. The comments must be directly related to what is listed on the agenda for this specific meeting and must include first and last name (no screen names). The same guidelines must be followed that are outlined during public meetings in the Silver School's Administrative Office. https://docs.google.com/forms/d/1DmB8nSZG1jR_QPa8Gij9HcVkairOzPSDCRNyZjY-7zY/edit?ts=67ae665e
 
Subject:
XV. Future Meetings & Proposed Agenda Items
Subject:
XV.A. Next Finance Committee Meeting - May 15, 2025
Subject:
XV.B. Next Work Session & Regular Board Meeting - May 19, 2025
Subject:
XV.C. NMSBA School Law Conference - June 5 to 7 @ Albuq
Subject:
XV.D. NMSBA Leadership Retreat - July 10 to 12 @ Cloudcroft
Subject:
XV.E. NMCEL Summer Leadership Conference - July 10 to 12 @ Albuq
Subject:
XV.F. NMSBA 2025 Annual Convention - December 4 to 6 @ Albuq
Subject:
XVI. District Events
      Cliff High Graduation, May 16 @ 6:00 p.m.
      Silver High Senior Walk, May 20 @ 8:30 a.m.
      Silver High Graduation, May 23 @ 7:30 p.m.
      Cliff Schools Last Day of School, May 22
      Silver Schools Parent Teacher Conferences, May 23
      No School - Memorial Day Holiday, May 26
      Silver Schools Last Day of School, May 30
Subject:
XVII. EXECUTIVE SESSION – The Board may elect to go into executive session for reasons permitted in the New Mexico Open Meetings Act.  See NMSA 1978, §§ 10-15-1(H)(1)-(9).
Subject:
XVIII. Report on Executive Session - "The matters discussed in the closed meeting were limited to those stated in motion to close the meeting.  This statement shall be recorded in the minutes of the meeting as required by Section 10-15-1 (J) of the New Mexico Open Meetings Act".
Subject:
XIX. Adjournment

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