Our mission is to provide an innovative and comprehensive educational program that prepares students to be productive and responsible citizens.

SCRIPT FOR PUBLIC COMMENTS & EXECUTIVE SESSION

Regular Board Meeting held on DATE                          -TIME

 

Read After Exiting Executive Session: "The time is now_       p.m., and we are back in open session. No decisions were made in executive session." Proceed with the agenda.

Read Before Public Comments: The Board will now consider public comments from visitors. Audience members wishing to speak may address the Board on any item, whether on the agenda or not. Please note that audience participation at a Board meeting is limited to this portion of the meeting, in accordance with Board Policy BED(LOCAL). At all other times during a Board meeting, the audience shall not enter into discussion or debate on matters being considered by the Board, unless specifically requested by the presiding officer. In accordance with Board Policy, comments are limited to five minutes. To ensure compliance with Open Meetings Laws, the Board will not respond to any remarks during public comment. Is there anybody who would like to address the Board? [If so, ask the speaker to state their name for the record.}

 

NOTE TO PRESIDING OFFICER - You may remind a speaker that concerns about specific employees or students may be directed to the appropriate policy - DGBA (personnel items), FNG (parent/student items), or GF(general). Policy requires grievances to be filed within 15 business days of the date the person knew or should have known of the events giving rise to the complaint. Policy directs that the Board will not tolerate disruption of the meeting by members of the audience. If, after at least one warning from the presiding officer, any person continues to disrupt the meeting by his/her words or actions, the presiding officer may request assistance from lmv enforcement officials to have the person removed from the meeting.

 

Read Before Going Into Executive Session: "The time is now_        p.m. We will now go into executive session pursuant to Texas Government Code sections: LIST APPLICABLE SECTIONS BELOW - FOR EXAMPLE § 551.071- Consultation with Legal Counsel § 551.074 - Personnel Matters § 551.076 & 551.089- Security Matters No decisions will be made in executive session."

 
 

The board plans to review (LOCAL) board policies every month to determine whether changes or updates are needed.

The board officers and superintendent, along with TASB guidance, should determine which policies to review monthly.

Because the Superintendent's annual evaluation is approaching, the board should review policies BJCD(LEGAL) and BJCD(LOCAL) for December.

The Underwood Law Firm usually handles our Board Operating Procedures training and manual.

Fred can do the training on the following dates:

January 17, 2026 -- 9:00 to 12:00
January 24, 2026 -- 9:00 to 12:00
January 31, 2026 -- 9:00 to 12:00

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Every year, the board discusses times and dates for a special-called meeting dealing with the Superintendent's evaluation and contract.

The board also decides what information they would like to have to prepare for the evaluation.

A typical timeline for the evaluation cycle would be:

February — Superintendent Evaluation and Contract
March -- Administrator Contracts
April — All other employee contracts
 

The Board will discuss start times for the Annual Board Appreciation Dinner in January and the Regular monthly meeting.  Last year the dinner started at 5:30 pm, and the meeting started at 6:30 pm.

The January monthly Board meeting is scheduled for January 12, 2026.  Due to when we return from winter break and the posting requirement deadline, we need to discuss moving the date of the January Board Meeting. Monday, January 19, is a school holiday (MLK day).  We would like to discuss moving the date to Tuesday, January 20, 2026.

CONFIDENTIAL CERTIFIED AGENDA OF EXECUTIVE SESSION
Regular Board Meeting held on, DATE                                 -TIME                        
The executive session is called pursuant to the authorization of Texas Government Code Sections as follows:
 

Item	Section	Purpose
	551.071	Private consultation with the board's attorney.
	551.072	Discussion purchase, exchange, lease or value of real property.
	551.073	Discussion: negotiated contracts for prospective gifts or donations.
	551.074	Discussing personnel or to hear complaints against an officer or Personnel; deliberation of the appointment of a public officer.
	551.076	Considering the deployment, specific occasions for, or Implementation of, security personnel or devices; discussing security audit.
	551.082	Considering discipline of a public school child, or complaint or charge against personnel.
	551.083	Considering the standards, guidelines, terms or conditions the board will follow, or will instruct its representatives to follow, in consultations with representatives of employee groups.
	551.089	Deliberations Regarding Security Devices or Security Audits
	OTHER:

Announce in Closed Meeting: "In accordance with the Texas Government Code,

Executive session began at: ____ M Executive session ended at:  M" 
Subjects Discussed in the Session Closed to the Public: 
1. _____________________________________________
Record of Further Action Taken, if any, on Above Items in the Subsequent Open Session: 
1. _____________________________________________
Trustees Present: [LIST] 
Trustees Absent: [LIST ] 
I hereby certify that the foregoing is a true and correct record of the proceedings on the above date. 

______________________________________
President, Board of Trustees 
River Road Independent School District

CONFIDENTIAL: No one shall, without lawful authority, knowingly make public this certified agenda of a closed or executive session. Texas Gov't Code§ 551.104. A person who violates this subsection shall be guilty of a Class 8 misdemeanor and further shall be liable to any party injured or damaged thereby. Texas Gov't Code§ 551.144(a). 

A. Review and Approve Prior Meeting Minutes:

• November 10, 2025 - Regular Meeting

B. Review, Approve, and Accept Contributions to the District:

• Donation - Wheeler Concessions / River Road FFA to help buy prizes for the Chapter Show
• Donation - Taylor Family / River Road Chapter Livestock Show to help buy awards
• Donation - Trap Drag Trucking / River Road FFA to help buy prizes for Chapter Show
• Donation - Justin and Erin Landrum / FFA Chapter Show Awards

• November 10, 2025 - Regular Meeting

• Donation - Wheeler Concessions / River Road FFA to help buy prizes for the Chapter Show
• Donation - Taylor Family / River Road Chapter Livestock Show to help buy awards
• Donation - Trap Drag Trucking / River Road FFA to help buy prizes for Chapter Show
• Donation - Justin and Erin Landrum / FFA Chapter Show Awards

Studies indicate that school districts benefit through cooperative participation with a considerable cost savings.  While the purchasing power of the WTFSC is significant; the costs of goods and services continues to rise annually.  The industry standard shows increases have been approximately 15 percent for most food service goods and services over the past two years.  Cooperative participation also reduces the cost associated with advertising, paperwork, and time spent on the bidding process as well as more buying power.  The goal of the Cooperative is to obtain substantial savings on specified items for member districts through volume purchasing. 

The Administration recommends the approval for RRISD to extend the agreement with West Texas Cooperative for an additional year.
 

DESIGNATED NON-BUSINESS DAYS PER HB 3033

As amended by HB 3033, the Public Information Act now allows governmental bodies to designate up to 10 non-business days during a calendar year.

The Administration recommends the school board adopt the following dates as Designated Non-Business Days for the 2025 and 2026 calendar year for the purposes of the Public Information Act as amended by HB 3033.
 

2025	2026
December 22, 2025	March 16, 2026
December 23, 2025	March 17, 2026
December 26, 2025	March 18, 2026
December 29, 2025	March 19, 2026
December 30, 2025	March 20, 2026

When the 2026-2027 school calendar is adopted, the board will have to designate the remaining four Non-Business Days for the 2026 calendar year.

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Each year Texas schools are required to have an audit conducted by an outside independent auditor. The accounting firm of Johnson & Sheldon, P.C. conducted the audit of the records for River Road ISD. The audit is for the July 1, 2024 through June 30, 2025 fiscal year.

Laura Gerber and her audit team were on-site for one week in September to conduct the audit.

This is the presentation to inform the Board of the presentation to be made concerning our annual audit by the accounting firm of Johnson & Sheldon, P.C.

The Administration recommends that the Board approve the 2024-2025 audit presented by the accounting firm of Johnson & Sheldon, P.C.
 

State Statute requires that the School Board must approve change in the Budget adopted by the School Board at their June 2025 meeting (and amended at subsequent meetings) if they change the major revenue sections of the budget or if they change any expenditure functions.

We have discussed the Baseball and Softball Project and the cost of all of the concrete and the pouring is $68,000. As soon as Baseball and Softball seasons are complete, we would like to begin our work on the dugouts. Being conservative, we estimate that this will not cost more than $10,000. We would like to move $80,000 from Fund Balance to Function 81 (Construction) to pay for this project.

The attached budget amendment makes the following changes in the school district's budget:

• Transfer $80,000 from Fund Balance to Function 81 (Construction).