Meeting Agenda
I. CALL MEETING TO ORDER AND ESTABLISH A QUORUM
I.A. Roll Call
I.B. Invocation
I.C. The Pledge of Allegiance
I.D. Mission Statement
II. WELCOME VISITORS
II.A. Audience with Individuals Making a Report or Request
II.B. Public Comment on State & Federal Programs.
III. DISCUSSION / INFORMATION ITEMS
III.A. Administrator's Update
III.A.1. Campus Master Schedule Development
III.B. Superintendent's Report
III.B.1. District Update
III.B.2. Campus Visits
III.C. Personnel Items
III.C.1. Deliberation regarding resignation, evaluation, discipline, changes of assignment and/or duties of employees, administrators, and/or public officer(s)
III.D. Review Monthly Financials and Budget Update
III.E. Condensed Budget Report
III.F. 2025-2026 Student Handbooks
III.G. 2025-2026 Employee Handbook
III.H. FNG (LOCAL) Policy - SB 12
III.I. Board Sub-Committees
III.J. New Guidelines for the Texas Open Meetings Act.
IV. ACTION ITEMS
IV.A. REQUEST TO CONSIDER APPROVAL OF Consent Agenda Items
IV.A.1. Approval of minutes as presented
IV.A.2. Acknowledgement and acceptance of contributions to the District
IV.B. REQUEST TO CONSIDER APPROVAL OF The Quarterly Investment Report
IV.C. REQUEST TO CONSIDER APPROVAL OF The 2025 Tax Rate Adoption 
IV.D. REQUEST TO CONSIDER APPROVAL OF The 2025-2026 Teacher Appraisal Calendar
IV.E. REQUEST TO CONSIDER APPROVAL OF Proposed Policy EFB (LOCAL)
IV.F. REQUEST TO CONSIDER APPROVAL OF Policy Update 125
IV.G. REQUEST TO CONSIDER APPROVAL OF Personal Electronic Devices Policy - FNCE (LOCAL) Policy
IV.H. REQUEST TO CONSIDER APPROVAL OF The Teacher Appraisal System (T-TESS) list of Alternate Appraisers.
IV.I. REQUEST TO CONSIDER APPROVAL OF The 2025-2026 District Student Code of Conduct
IV.J. REQUEST TO CONSIDER APPROVAL OF The Renewal of Membership in Walsh Gallegos Retainer Program
IV.K. REQUEST TO CONSIDER APPROVAL OF The Resolution Regarding the Extracurricular Activity Status of the Potter County 4-H Organization.
IV.L. REQUEST TO CONSIDER APPROVAL OF The Potter County 4-H Adjunct Faculty Agreement
V. NEW BUSINESS - FUTURE AGENDA ITEMS
VI. ADJOURNMENT
Agenda Item Details Reload Your Meeting
Meeting: August 11, 2025 at 6:00 PM - Regular Meeting
Subject:
I. CALL MEETING TO ORDER AND ESTABLISH A QUORUM
Presenter:
Presiding Officer
Description:
Presiding Officer Opening Script

Calling Meeting to Order
Roll Call
Invocation
Pledge of Allegiance
District Mission Statement


I call this meeting of the River Road Independent School District to order.

Let the record show that a quorum of Board Members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.

The time is:____________ am/pm


All Board Members are present / (except for:____________)

At this time ____________________ will lead our Invocation.

Please join us as ________________________ leads us in The Pledge of Allegiance.

At this time ________________________ will share our District’s Mission Statement.
 
Subject:
I.A. Roll Call
Subject:
I.B. Invocation
Subject:
I.C. The Pledge of Allegiance
Subject:
I.D. Mission Statement
Description:
Our mission is to provide an innovative and comprehensive educational program that prepares students to be productive and responsible citizens.
Subject:
II. WELCOME VISITORS
Presenter:
Presiding Officer
Description:
SCRIPT FOR PUBLIC COMMENTS & EXECUTIVE SESSION
Regular Board Meeting held on DATE                          -TIME      
 
Read After Exiting Executive Session:
"The time is now_       p.m., and we are back in open session. No decisions were made in executive session."
Proceed with the agenda.
 
Read Before Public Comments:
The Board will now consider public comments from visitors. Audience members wishing to speak may address the Board on any item, whether on the agenda or not. Please note that audience participation at a Board meeting is limited to this portion of the meeting, in accordance with Board Policy BED(LOCAL). At all other times during a Board meeting, the audience shall not enter into discussion or debate on matters being considered by the Board, unless specifically requested by the presiding officer.
In accordance with Board Policy, comments are limited to five minutes.
To ensure compliance with Open Meetings Laws, the Board will not respond to any remarks during public comment. Is there anybody who would like to address the Board?
[If so, ask the speaker to state their name for the record.}
 
 
NOTE TO PRESIDING OFFICER - You may remind a speaker that concerns about specific employees or students may be directed to the appropriate policy - DGBA (personnel items), FNG (parent/student items), or GF(general). Policy requires grievances to be filed within 15 business days of the date the person knew or should have known of the events giving rise to the complaint. Policy directs that the Board will not tolerate disruption of the meeting by members of the audience. If, after at least one warning from the presiding officer, any person continues to disrupt the meeting by his/her words or actions, the presiding officer may request assistance from lmv enforcement officials to have the person removed from the meeting.
 
 
Read Before Going Into Executive Session:
"The time is now_        p.m. We will now go into executive session pursuant to Texas Government Code sections: LIST APPLICABLE SECTIONS BELOW - FOR EXAMPLE
§ 551.071- Consultation with Legal Counsel
§ 551.074 - Personnel Matters
§ 551.076 & 551.089- Security Matters
No decisions will be made in executive session."














 
 
Subject:
II.A. Audience with Individuals Making a Report or Request
Presenter:
Presiding Officer
Subject:
II.B. Public Comment on State & Federal Programs.
Subject:
III. DISCUSSION / INFORMATION ITEMS
Presenter:
Presiding Officer
Subject:
III.A. Administrator's Update
Presenter:
Campus Principals and Athletic Director
Subject:
III.A.1. Campus Master Schedule Development
Presenter:
Campus Principals
Description:
Principals will present and answer any questions regarding the development of their campus master schedule for the 25-26 school year.
 
Subject:
III.B. Superintendent's Report
Presenter:
The Superintendent
Subject:
III.B.1. District Update
Subject:
III.B.2. Campus Visits
Subject:
III.C. Personnel Items
Presenter:
The Superintendent
Subject:
III.C.1. Deliberation regarding resignation, evaluation, discipline, changes of assignment and/or duties of employees, administrators, and/or public officer(s)
Subject:
III.D. Review Monthly Financials and Budget Update
Presenter:
The Asst. Superintendent / CFO
Subject:
III.E. Condensed Budget Report
Subject:
III.F. 2025-2026 Student Handbooks
Presenter:
Campus Principals
Description:
Every year, the campus Principals submit copies of the student handbooks for the board to review. The basis for these handbooks is TASB's "Model Student Handbook." We use this template because the information reflects legislative rules and TASB Legal guidelines as they apply to schools.

These handbooks are subject to additions or modifications throughout the course of the school year.

Parents sign they have received a copy of the handbook electronically when they register their child(ren). They can request a hard copy be printed for them.
 
Subject:
III.G. 2025-2026 Employee Handbook
Presenter:
The Asst. Superintendent / CFO
Description:
Every year, the district's administration submits a copy of the "Employee Handbook" for the board to review. The basis for this handbook is TASB's "Model Employee Handbook." We use this template because the information reflects legislative rules and TASB Legal guidelines as they apply to a school district's employees.

This handbook is subject to additions or modifications throughout the course of the school year.

Employees sign they have received a copy of the handbook electronically. They can request a hard copy be printed for them.
 
Subject:
III.H. FNG (LOCAL) Policy - SB 12
Presenter:
The Superintendent
Description:
The Board and administration should discuss how to proceed with implementing changes to the Grievance Policies. Legal Counsel suggests an amendment to our DOI that keeps our current policies in effect.
Subject:
III.I. Board Sub-Committees
Presenter:
Superintendent
Subject:
III.J. New Guidelines for the Texas Open Meetings Act.
Presenter:
Superintendent
Description:
The 89th legislature passed many new requirements under the Open Meetings Act that will take place September 1, 2025.
Subject:
IV. ACTION ITEMS
Presenter:
Presiding Officer
Description:
CONFIDENTIAL CERTIFIED AGENDA OF EXECUTIVE SESSION
Regular Board Meeting held on, DATE                                 -TIME                        
The executive session is called pursuant to the authorization of Texas Government Code Sections as follows:
 
Item Section Purpose
  551.071 Private consultation with the board's attorney.
  551.072 Discussion purchase, exchange, lease or value of real property.
  551.073 Discussion: negotiated contracts for prospective gifts or donations.
  551.074 Discussing personnel or to hear complaints against an officer or
Personnel; deliberation of the appointment of a public officer.
  551.076 Considering the deployment, specific occasions for, or
Implementation of, security personnel or devices; discussing security audit.
  551.082 Considering discipline of a public school child, or complaint or charge against personnel.
  551.083 Considering the standards, guidelines, terms or conditions the board will follow, or will instruct its representatives to follow, in consultations with representatives of employee groups.
  551.089 Deliberations Regarding Security Devices or Security Audits
  OTHER:  

Announce in Closed Meeting: "In accordance with the Texas Government Code,

Executive session began at: ____ M Executive session ended at:  M" 
Subjects Discussed in the Session Closed to the Public: 
1. _____________________________________________
Record of Further Action Taken, if any, on Above Items in the Subsequent Open Session: 
1. _____________________________________________
Trustees Present: [LIST] 
Trustees Absent: [LIST ] 
I hereby certify that the foregoing is a true and correct record of the proceedings on the above date. 

______________________________________
President, Board of Trustees 
River Road Independent School District

CONFIDENTIAL: No one shall, without lawful authority, knowingly make public this certified agenda of a closed or executive session. Texas Gov't Code§ 551.104. A person who violates this subsection shall be guilty of a Class 8 misdemeanor and further shall be liable to any party injured or damaged thereby. Texas Gov't Code§ 551.144(a). 
Subject:
IV.A. REQUEST TO CONSIDER APPROVAL OF Consent Agenda Items
Presenter:
Presiding Officer
Description:
A. Review and Approve Prior Meeting Minutes:
  • July 14, 2025 - Regular Board Meeting
  • July 24, 2025 - Special Called Meeting

B. Review, Approve, and Accept Contributions to the District:
  • Education Credit Union - District Welcome Back Luncheon Donation
Subject:
IV.A.1. Approval of minutes as presented
Description:
  • July 14, 2025 - Regular Board Meeting
  • July 24, 2025 - Special Called Meeting
Subject:
IV.A.2. Acknowledgement and acceptance of contributions to the District
Description:
  • Education Credit Union - District Welcome Back Luncheon Donation
Subject:
IV.B. REQUEST TO CONSIDER APPROVAL OF The Quarterly Investment Report
Presenter:
The Asst. Superintendent / CFO
Description:
The Public Funds Investment Act requires the Investment Officer to submit a report to the governing board, not less than quarterly, of the investment activities of the school district. Attached is the quarterly investment report.

The Administration requests the Board approve the Quarterly Investment Report for the period of April 2025 through June 2025.
 
Subject:
IV.C. REQUEST TO CONSIDER APPROVAL OF The 2025 Tax Rate Adoption 
Presenter:
The Asst. Superintendent / CFO
Description:
On June 23, 2025 the Board of Trustees held the required public hearing for the discussion of the proposed budget for 2025-2026. At that same meeting the board adopted the budget, but because the school district had not received certified values from the Chief Appraiser of the Potter-Randall Appraisal District, the Board did not adopt the tax rate that evening.

This is the presentation of a BOARD RESOLUTION setting of the property tax rates for the 2025 tax year. These property taxes will fund the M&O and the I&S budgets that the board approved in June.

I request that the Board adopts the 2025 Maintenance & Operations tax rate ($0.6597) and the Interest and Sinking Fund tax rate ($0.26).
Subject:
IV.D. REQUEST TO CONSIDER APPROVAL OF The 2025-2026 Teacher Appraisal Calendar
Presenter:
The Superintendent
Description:
The board is required to approve the Teacher Appraisal Calendar on an annual basis and was developed according to the commissioner’s recommended guidelines.

DNA(LOCAL) is also attached to give the board an insight as to who is eligible for evaluation every three years.

The Administration recommends approving the 2025-2026 Teacher Appraisal Calendar as presented.
 
Subject:
IV.E. REQUEST TO CONSIDER APPROVAL OF Proposed Policy EFB (LOCAL)
Presenter:
The Superintendent & Deirdre Merriott
Description:
The purpose of this policy is to ensure that the District provides a
wide range of library materials for students and faculty that support
student achievement and present varying levels of difficulty,
diversity of appeal, and a variety of points of view. This policy also
provides standards for collection development and the selection
and evaluation of library materials.

The Administration recommends the Board approve and adopt EFB (LOCAL) Policy.
Subject:
IV.F. REQUEST TO CONSIDER APPROVAL OF Policy Update 125
Presenter:
The Superintendent
Description:
Policy Update 125: 
  • (LEGAL) Policies
  • (LOCAL) Policies (see attached list of codes)
BDAA(LOCAL): OFFICERS AND OFFICIALS - DUTIES AND REQUIREMENTS OF BOARD OFFICERS
BDB(LOCAL): BOARD INTERNAL ORGANIZATION - BOARD COMMITTEES
BDF(LOCAL): BOARD INTERNAL ORGANIZATION - ADVISORY COMMITTEES
EI(LOCAL): ACADEMIC ACHIEVEMENT
FDE(LOCAL): ADMISSIONS - SCHOOL SAFETY TRANSFERS
FFAC(LOCAL): WELLNESS AND HEALTH SERVICES - MEDICAL TREATMENT


Please refer to the packet you received at the July 14, 2025 Board meeting (Localized Update 125)

The Administration recommends approving TASB Policy Update 125.
Subject:
IV.G. REQUEST TO CONSIDER APPROVAL OF Personal Electronic Devices Policy - FNCE (LOCAL) Policy
Presenter:
The Superintendent
Description:
Consequences for the Cellphone Policy:

1st

Offense 

Students can pick their device up in the office after school between 4:00-4:30 pm. If the student does not retrieve their device during this time, they can get it the next school day between 4:00-4:30 pm. 

2nd Offense 

The parent or guardian on file MUST pick their device up in the office after school between 4:00-4:30 pm. If the parent/guardian does not retrieve their device during this time, they can get it the next school day between 4:00-4:30 pm. 

3rd Offense 

The parent or guardian on file MUST pick their device up in the office after school between 4:00-4:30 pm. If the parent/guardian does not retrieve their device during this time, they can get it the next school day between 4:00-4:30 pm.  

 

The student will serve 2 days of ISS starting the next school day.  

4th & Subsequent Offense(s) OR Refusal to Comply

The parent or guardian on file MUST pick their device up in the office after school between 4:00-4:30 pm. If the parent/guardian does not retrieve their device during this time, they can get it the next school day between 4:00-4:30 pm.  

 

The student will serve 2 days of ISS plus a day for each additional offense starting the next school day.  

Failure to comply with a request to turn over the device will result in moving to the 4th offense and possible other disciplinary actions at the discretion of the administration.
Subject:
IV.H. REQUEST TO CONSIDER APPROVAL OF The Teacher Appraisal System (T-TESS) list of Alternate Appraisers.
Presenter:
The Superintendent
Description:
An alternate appraiser is one who may appraise a teacher in place of the teacher’s supervisor and shall be approved by the Board as stated in local policy DNA. 

The administration recommends approving the list of T-TESS alternate appraisers as presented.
 
Subject:
IV.I. REQUEST TO CONSIDER APPROVAL OF The 2025-2026 District Student Code of Conduct
Presenter:
The Superintendent
Description:
Every year, the board must adopt the district’s student code of conduct. We use the TASB "model student code of conduct" as the basis for this document because it has been vetted by TASB Legal Services. The district’s student code of conduct is an addendum to the campus student handbooks.

The Superintendent recommends the board approve the 2025-2026 District Student Code of Conduct as present.
 
Subject:
IV.J. REQUEST TO CONSIDER APPROVAL OF The Renewal of Membership in Walsh Gallegos Retainer Program
Presenter:
The Superintendent
Description:
The Walsh Gallegos Trevino Russo and Kyle P.C. Law Firm has represented school districts throughout the State of Texas for thirty-five years and includes approximately sixty-five attorneys in seven offices, including an office located in Amarillo, Texas.  The office is staffed by Andrea Slater Gulley, a school attorney with nearly fifteen years of experience, who previously assisted River Road ISD on special education matters.
Enclosed in your packet is additional information regarding services offered by the Walsh Gallegos Firm, including information about the Firm’s Legal Services Retainer program.

The Administration recommends the Board approve the engagement of the Walsh Gallegos Law Firm and authorize the Board President to execute the Legal Services Retainer Agreement as presented.
 
Subject:
IV.K. REQUEST TO CONSIDER APPROVAL OF The Resolution Regarding the Extracurricular Activity Status of the Potter County 4-H Organization.
Presenter:
The Superintendent
Description:
The Potter County 4-H is asking River Road ISD to sanction them as an extracurricular activity by adopting and approving the attached resolution.

Participation by 4-H members under provisions of this resolution is subject to all rules and regulations set forth under 19 Texas Administrative Code as interpreted by this Board and designated officials of this school district.

The administration recommends adoption of this resolution allowing 4-H to be considered an extracurricular activity for the 25-26 school year.
 
Subject:
IV.L. REQUEST TO CONSIDER APPROVAL OF The Potter County 4-H Adjunct Faculty Agreement
Presenter:
The Superintendent
Description:
Potter County requests the agents listed on the enclosed Adjunct Faculty Agreement be awarded adjunct staff member status for the period of time indicated on the agreement.
Upon consideration and vote of in favor, the individuals named on the form are hereby named as adjunct faculty member(s) of River Road Independent School District subject to the following considerations and provisions of such appointment to wit:

1. This appointment shall commence on the­­­­­ 14 day of August, 2025 and remain in effect until the 14 day of August, 2026.

 2. This appointment will include the Texas A&M AgriLife Extension Service employees listed in the request as presented.

The Administration requests the board accept the 4-H Adjunct Faculty Request as Presented.
 
Subject:
V. NEW BUSINESS - FUTURE AGENDA ITEMS
Subject:
VI. ADJOURNMENT
Presenter:
Presiding Officer

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