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Meeting Agenda
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I. Call to Order and Establish Quorum
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II. Pledge of Allegiance and Moment of Silence
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III. Board Awards and Recognitions
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III.1. Awards and Recognitions of 2015 Summer Wellness Campaign
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IV. Presentation to the Board
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IV.1. Presentation of Internal Auditor's Quarterly Report
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V. Comments from the Public
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VI. Superintendent's Updates and Recognitions
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VII. Discussion and Possible Action
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VII.1. Approval and Discussion and Approval to Declare Surplus Funds in General Fund and Authorize the Transfer of Surplus Funds from the General Fund to the Debt Service Fund
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VII.2. Discussion and Approval of Bids, Proposals and Purchases of $50,000 and Over
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VII.2.a. Approval of 403 (b) Plan Administration Services and 457 Deferred Compensation Plan and Administration Services Request for Proposal #65020
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VII.3. Consideration and Approval of Final Completion, Less Betterment Fund Allowance and Final Payment, Less Liquidated Damages for the Salinas, Alton, Cantu, Cavazos and Waitz Elementary Track Projects
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VII.4. Consideration and Approval to Change the Professional Development Room (PDR) to a Fitness Room for the Mission Collegiate High School Project
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VII.5. Consideration and Approval to Grant Administration Authority to Approve Substantial Completion for the Mission Collegiate High School Project
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VII.6. Consideration and Approval of Schematic Design for the Tom Landry Stadium New Restroom Facilities Project
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VII.7. Consideration and Approval of Change Proposal Request #5 for Fourteen (14) Additional Weather Days for the Mission Junior High School (MJHS) and Alton Memorial Junior High School (AMJH) Canopies Project
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VII.8. Discussion and Possible Action to Accept the Best and Final Offer (BAFO) and to Enter Into Contract for the MJHS Kitchen/Dining Addition/Renovations Project
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VII.9. Discussion and Possible Action to Accept the Best and Final Offer (BAFO) and to Enter Into Contract for the New AG Barn Facilities Project
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VII.10. Consideration and Approval for Substantial/Final Completion, Less Betterment Fund Allowance and Final Payment, Less Liquidated Damages for the Veterans Memorial High School (VMHS) Cosmetology Lab Project
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VII.11. Consideration and Approval of Change Proposal Request #11 for Additional Parking for the Child Nutrition Program (CNP) Expansion Project
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VII.12. Consideration and Approval of Change Proposal Request #12 for Fire Riser Room and Additional Delay Days for the CNP Expansion Project
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VII.13. Consideration and Approval of Change Proposal Request #1 for Phone System for the Mission High School Phase III Renovation Project
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VII.14. Consideration and Approval of Change Proposal Request #2 for Power Feeders to Buildings for the Mission High School Phase III Renovation Project
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VII.15. Consideration and Approval of Change Proposal Request #3 for Upgrade Conduit Size for HVAC Power for the Mission High School Phase III Renovation Project
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VII.16. Consideration and Approval to Grant Administration Authority to Approve Substantial Completion for the Mission High School Phase III Renovation Project
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VII.17. Recommendation and Approval of the Selection for:
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VII.17.a. Coordinator for Parental Involvement Services
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VII.17.b. Coordinator for Social Studies (Secondary)
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VII.17.c. Computer Programmer/Analyst
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VIII. Items to Consider: The Board will consider and may act on the following items under a CONSENT AGENDA. Any Trustee may request the removal of an item from the CONSENT AGENDA for individual consideration and action.
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VIII.1. Approval of 2015-2016 Internal Auditor's Charter
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VIII.2. Approval of Interlocal Agreement between City of Mission (Boys & Girls Club) and Mission C.I.S.D. providing for Youth Programs at Leal Elementary
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VIII.3. Approval of Interlocal Agreement between City of Mission (Boys & Girls Club) and Mission C.I.S.D. providing for Youth Programs at Castro Elementary
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VIII.4. Approval of Interlocal Cooperation Agreement with Hidalgo County Project Stop Truancy on Patrol (S.T.O.P.) for 2015-2016 School Year
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VIII.5. Approval of City of Alton Interlocal Agreement for Police Services for the 2015-2016 School Year
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VIII.6. Approval of City of Mission Interlocal Agreement for Police Services for the 2015-2016 School Year
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VIII.7. Approval of City of Palmhurst Interlocal Agreement for Police Services for the 2015-2016 School Year
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VIII.8. Approval of Bids, Proposals and Purchases of $50,000 and Over
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VIII.8.a. Approval of Addendum to the Interlocal Agreement with Property Casualty Alliance of Texas (PCAT) for the Two-Year Rate Guarantee
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VIII.8.b. Approve Renewal for Property and Casualty Insurance with Property Casualty Alliance of Texas (PCAT) for the 2015-2016 School Year
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VIII.8.c. Approve Renewal of Unemployment Compensation Program with Texas Association of School Board (TASB) Effective October 1, 2015
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VIII.8.d. Award Catalog Contracts for Awards and Promotional Items #3000-16
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VIII.8.e. Award Catalog Contracts for Facility Equipment, Materials and Supplies #1500-16
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VIII.8.f. Award Renewal of Catalog Contracts for Office Supplies #1600-16
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VIII.8.g. Award Term Contract for Security Services #1820-16
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VIII.8.h. Award Term Contract for Fuel and Oil #7050-16
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VIII.8.i. Approve Purchase of Welding and Manufacturing Equipment #1583-16
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VIII.8.j. Approve Purchase of Dropout Prevention Intervention Services from Communities in Schools
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VIII.8.k. Approve Renewal of Computer Services Commitment for 2015-2016 with Region One Education Center
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VIII.8.l. Approve Purchase of Istation Program License Renewal
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VIII.8.m. Approve Purchase of Success Maker Program License Renewal
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VIII.8.n. Approve Purchase of Reading Renaissance Program License Renewal
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VIII.8.o. Approval of Memorandum of Understanding (MOU) with the Hidalgo County Juvenile Justice Alternative Education Program (J.J.A.E.P.) for Discretionary Expulsions for the 2015-2016 School Year
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VIII.9. Approval of Budget Amendments
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VIII.10. Approval of Tax Levy Adjustments for the Months of May and June 2015
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VIII.11. Approval of the Optional Flexible School Day Program
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VIII.11.a. Approval of the Appointment of the 2015-2016 School Health Advisory Council (SHAC) Members, Chair and Co-Chair
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VIII.12. Approval of the 2015-2016 Professional Development and Appraisal System (PDAS) Appraisal Timeline
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VIII.13. Approval of 2015-2016 Professional Development and Appraisal System (PDAS) Appraisers
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VIII.14. Approval of First Reading for TASB-Initiated Localized Updates: Policy Update 102, affecting Local Policies:
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VIII.14.a. CDA(LOCAL): OTHER REVENUES – Investment (revised)
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VIII.14.b. DBB(LOCAL): EMPLOYMENT REQUIREMENTS AND RESTRICTIONS - Medical Examinations and Communicable Diseases (revised)
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VIII.14.c. DEA(LOCAL): COMPENSATION AND BENEFITS - Compensation Plan (revised)
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VIII.14.d. DEAA(LOCAL): COMPENSATION PLAN - Incentives and Stipends (revised)
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VIII.14.e. DEAB(LOCAL): COMPENSATION PLAN - Wage and Hour Laws (adding)
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VIII.14.f. DEE(LOCAL): COMPENSATION AND BENEFITS - Expense Reimbursement (revised)
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VIII.14.g. DFFA(LOCAL): REDUCTION IN FORCE - Financial Exigency (revised)
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VIII.14.h. DHE(LOCAL): EMPLOYEE STANDARDS OF CONDUCT - Searches and Alcohol/Drug Testing (revised)
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VIII.14.i. FNC(LOCAL): STUDENT RIGHTS AND RESPONSIBILITIES - Student Conduct (deleting)
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VIII.14.j. FO(LOCAL): STUDENT DISCIPLINE (revised)
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VIII.15. Approval of Minutes
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VIII.15.a. June 10, 2015
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VIII.15.b. June 24, 2015
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VIII.15.c. July 22, 2015
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VIII.15.d. July 29, 2015
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IX. Executive Session
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IX.1. Private Consultation with Board Attorney (Texas Gov’t Code §551.071)
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IX.2. Deliberate the Appointment, Employment, Evaluation, Reassignment, Duties, Discipline, or Dismissal of a Public Officer or Employee or to Hear Complaint or Charge against an Officer or Employee (Texas Gov’t Code §551.074)
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IX.3. Deliberate the Purchase, Exchange, Lease, or Value of Real Property if Deliberation in an Open Meeting would have a Detrimental Effect on the Position of the Governmental Body in Negotiations with a Third Person. (Texas Gov't Code §551.072
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X. Action, if Necessary, on Matters Discussed in Executive Session
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XI. Board Information Items
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XI.1. Financial Report as of June 30, 2015
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XI.2. Annual Internal Audit Plan for 2015-2016
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XI.3. Investment Quarterly Report
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XI.4. Cash Disbursements for the Month of June 2015
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XI.5. Implementation of the New Education Department General Administrataive Regulations
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XII. Important Dates to Remember
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XII.1. August 20, 2015 8:00 a.m. Convocation
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XII.2. August 22, 2015 9:00 a.m. Board of Trustees Walkthrough of Mission C.I.S.D. Facilities
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XII.3. August 24, 2015 First Day of School
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XII.4. August 26, 2015 6:15 p.m. Public Hearing on 2015-2016 Budget
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XII.5. August 26, 2015 6:30 p.m. Special Board of Trustees Meeting
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XII.6. September 2, 2015 Times to be Announced Board of Trustees Committee Meetings
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XII.7. September 9, 2015 6:30 p.m. Regular Board of Trustees Meeting
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XIII. Adjournment
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Agenda Item Details
Reload Your Meeting
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||
|---|---|---|
| Meeting: | August 12, 2015 at 6:30 PM - Regular Meeting | |
| Subject: |
I. Call to Order and Establish Quorum
|
|
| Subject: |
II. Pledge of Allegiance and Moment of Silence
|
|
| Subject: |
III. Board Awards and Recognitions
|
|
| Subject: |
III.1. Awards and Recognitions of 2015 Summer Wellness Campaign
|
|
| Subject: |
IV. Presentation to the Board
|
|
| Subject: |
IV.1. Presentation of Internal Auditor's Quarterly Report
|
|
| Subject: |
V. Comments from the Public
|
|
| Subject: |
VI. Superintendent's Updates and Recognitions
|
|
| Subject: |
VII. Discussion and Possible Action
|
|
| Subject: |
VII.1. Approval and Discussion and Approval to Declare Surplus Funds in General Fund and Authorize the Transfer of Surplus Funds from the General Fund to the Debt Service Fund
|
|
| Subject: |
VII.2. Discussion and Approval of Bids, Proposals and Purchases of $50,000 and Over
|
|
| Subject: |
VII.2.a. Approval of 403 (b) Plan Administration Services and 457 Deferred Compensation Plan and Administration Services Request for Proposal #65020
|
|
| Subject: |
VII.3. Consideration and Approval of Final Completion, Less Betterment Fund Allowance and Final Payment, Less Liquidated Damages for the Salinas, Alton, Cantu, Cavazos and Waitz Elementary Track Projects
|
|
| Subject: |
VII.4. Consideration and Approval to Change the Professional Development Room (PDR) to a Fitness Room for the Mission Collegiate High School Project
|
|
| Subject: |
VII.5. Consideration and Approval to Grant Administration Authority to Approve Substantial Completion for the Mission Collegiate High School Project
|
|
| Subject: |
VII.6. Consideration and Approval of Schematic Design for the Tom Landry Stadium New Restroom Facilities Project
|
|
| Subject: |
VII.7. Consideration and Approval of Change Proposal Request #5 for Fourteen (14) Additional Weather Days for the Mission Junior High School (MJHS) and Alton Memorial Junior High School (AMJH) Canopies Project
|
|
| Subject: |
VII.8. Discussion and Possible Action to Accept the Best and Final Offer (BAFO) and to Enter Into Contract for the MJHS Kitchen/Dining Addition/Renovations Project
|
|
| Subject: |
VII.9. Discussion and Possible Action to Accept the Best and Final Offer (BAFO) and to Enter Into Contract for the New AG Barn Facilities Project
|
|
| Subject: |
VII.10. Consideration and Approval for Substantial/Final Completion, Less Betterment Fund Allowance and Final Payment, Less Liquidated Damages for the Veterans Memorial High School (VMHS) Cosmetology Lab Project
|
|
| Subject: |
VII.11. Consideration and Approval of Change Proposal Request #11 for Additional Parking for the Child Nutrition Program (CNP) Expansion Project
|
|
| Subject: |
VII.12. Consideration and Approval of Change Proposal Request #12 for Fire Riser Room and Additional Delay Days for the CNP Expansion Project
|
|
| Subject: |
VII.13. Consideration and Approval of Change Proposal Request #1 for Phone System for the Mission High School Phase III Renovation Project
|
|
| Subject: |
VII.14. Consideration and Approval of Change Proposal Request #2 for Power Feeders to Buildings for the Mission High School Phase III Renovation Project
|
|
| Subject: |
VII.15. Consideration and Approval of Change Proposal Request #3 for Upgrade Conduit Size for HVAC Power for the Mission High School Phase III Renovation Project
|
|
| Subject: |
VII.16. Consideration and Approval to Grant Administration Authority to Approve Substantial Completion for the Mission High School Phase III Renovation Project
|
|
| Subject: |
VII.17. Recommendation and Approval of the Selection for:
|
|
| Subject: |
VII.17.a. Coordinator for Parental Involvement Services
|
|
| Subject: |
VII.17.b. Coordinator for Social Studies (Secondary)
|
|
| Subject: |
VII.17.c. Computer Programmer/Analyst
|
|
| Subject: |
VIII. Items to Consider: The Board will consider and may act on the following items under a CONSENT AGENDA. Any Trustee may request the removal of an item from the CONSENT AGENDA for individual consideration and action.
|
|
| Subject: |
VIII.1. Approval of 2015-2016 Internal Auditor's Charter
|
|
| Subject: |
VIII.2. Approval of Interlocal Agreement between City of Mission (Boys & Girls Club) and Mission C.I.S.D. providing for Youth Programs at Leal Elementary
|
|
| Subject: |
VIII.3. Approval of Interlocal Agreement between City of Mission (Boys & Girls Club) and Mission C.I.S.D. providing for Youth Programs at Castro Elementary
|
|
| Subject: |
VIII.4. Approval of Interlocal Cooperation Agreement with Hidalgo County Project Stop Truancy on Patrol (S.T.O.P.) for 2015-2016 School Year
|
|
| Subject: |
VIII.5. Approval of City of Alton Interlocal Agreement for Police Services for the 2015-2016 School Year
|
|
| Subject: |
VIII.6. Approval of City of Mission Interlocal Agreement for Police Services for the 2015-2016 School Year
|
|
| Subject: |
VIII.7. Approval of City of Palmhurst Interlocal Agreement for Police Services for the 2015-2016 School Year
|
|
| Subject: |
VIII.8. Approval of Bids, Proposals and Purchases of $50,000 and Over
|
|
| Subject: |
VIII.8.a. Approval of Addendum to the Interlocal Agreement with Property Casualty Alliance of Texas (PCAT) for the Two-Year Rate Guarantee
|
|
| Subject: |
VIII.8.b. Approve Renewal for Property and Casualty Insurance with Property Casualty Alliance of Texas (PCAT) for the 2015-2016 School Year
|
|
| Subject: |
VIII.8.c. Approve Renewal of Unemployment Compensation Program with Texas Association of School Board (TASB) Effective October 1, 2015
|
|
| Subject: |
VIII.8.d. Award Catalog Contracts for Awards and Promotional Items #3000-16
|
|
| Subject: |
VIII.8.e. Award Catalog Contracts for Facility Equipment, Materials and Supplies #1500-16
|
|
| Subject: |
VIII.8.f. Award Renewal of Catalog Contracts for Office Supplies #1600-16
|
|
| Subject: |
VIII.8.g. Award Term Contract for Security Services #1820-16
|
|
| Subject: |
VIII.8.h. Award Term Contract for Fuel and Oil #7050-16
|
|
| Subject: |
VIII.8.i. Approve Purchase of Welding and Manufacturing Equipment #1583-16
|
|
| Subject: |
VIII.8.j. Approve Purchase of Dropout Prevention Intervention Services from Communities in Schools
|
|
| Subject: |
VIII.8.k. Approve Renewal of Computer Services Commitment for 2015-2016 with Region One Education Center
|
|
| Subject: |
VIII.8.l. Approve Purchase of Istation Program License Renewal
|
|
| Subject: |
VIII.8.m. Approve Purchase of Success Maker Program License Renewal
|
|
| Subject: |
VIII.8.n. Approve Purchase of Reading Renaissance Program License Renewal
|
|
| Subject: |
VIII.8.o. Approval of Memorandum of Understanding (MOU) with the Hidalgo County Juvenile Justice Alternative Education Program (J.J.A.E.P.) for Discretionary Expulsions for the 2015-2016 School Year
|
|
| Subject: |
VIII.9. Approval of Budget Amendments
|
|
| Subject: |
VIII.10. Approval of Tax Levy Adjustments for the Months of May and June 2015
|
|
| Subject: |
VIII.11. Approval of the Optional Flexible School Day Program
|
|
| Subject: |
VIII.11.a. Approval of the Appointment of the 2015-2016 School Health Advisory Council (SHAC) Members, Chair and Co-Chair
|
|
| Subject: |
VIII.12. Approval of the 2015-2016 Professional Development and Appraisal System (PDAS) Appraisal Timeline
|
|
| Subject: |
VIII.13. Approval of 2015-2016 Professional Development and Appraisal System (PDAS) Appraisers
|
|
| Subject: |
VIII.14. Approval of First Reading for TASB-Initiated Localized Updates: Policy Update 102, affecting Local Policies:
|
|
| Subject: |
VIII.14.a. CDA(LOCAL): OTHER REVENUES – Investment (revised)
|
|
| Subject: |
VIII.14.b. DBB(LOCAL): EMPLOYMENT REQUIREMENTS AND RESTRICTIONS - Medical Examinations and Communicable Diseases (revised)
|
|
| Subject: |
VIII.14.c. DEA(LOCAL): COMPENSATION AND BENEFITS - Compensation Plan (revised)
|
|
| Subject: |
VIII.14.d. DEAA(LOCAL): COMPENSATION PLAN - Incentives and Stipends (revised)
|
|
| Subject: |
VIII.14.e. DEAB(LOCAL): COMPENSATION PLAN - Wage and Hour Laws (adding)
|
|
| Subject: |
VIII.14.f. DEE(LOCAL): COMPENSATION AND BENEFITS - Expense Reimbursement (revised)
|
|
| Subject: |
VIII.14.g. DFFA(LOCAL): REDUCTION IN FORCE - Financial Exigency (revised)
|
|
| Subject: |
VIII.14.h. DHE(LOCAL): EMPLOYEE STANDARDS OF CONDUCT - Searches and Alcohol/Drug Testing (revised)
|
|
| Subject: |
VIII.14.i. FNC(LOCAL): STUDENT RIGHTS AND RESPONSIBILITIES - Student Conduct (deleting)
|
|
| Subject: |
VIII.14.j. FO(LOCAL): STUDENT DISCIPLINE (revised)
|
|
| Subject: |
VIII.15. Approval of Minutes
|
|
| Subject: |
VIII.15.a. June 10, 2015
|
|
| Subject: |
VIII.15.b. June 24, 2015
|
|
| Subject: |
VIII.15.c. July 22, 2015
|
|
| Subject: |
VIII.15.d. July 29, 2015
|
|
| Subject: |
IX. Executive Session
|
|
| Subject: |
IX.1. Private Consultation with Board Attorney (Texas Gov’t Code §551.071)
|
|
| Subject: |
IX.2. Deliberate the Appointment, Employment, Evaluation, Reassignment, Duties, Discipline, or Dismissal of a Public Officer or Employee or to Hear Complaint or Charge against an Officer or Employee (Texas Gov’t Code §551.074)
|
|
| Subject: |
IX.3. Deliberate the Purchase, Exchange, Lease, or Value of Real Property if Deliberation in an Open Meeting would have a Detrimental Effect on the Position of the Governmental Body in Negotiations with a Third Person. (Texas Gov't Code §551.072
|
|
| Subject: |
X. Action, if Necessary, on Matters Discussed in Executive Session
|
|
| Subject: |
XI. Board Information Items
|
|
| Subject: |
XI.1. Financial Report as of June 30, 2015
|
|
| Subject: |
XI.2. Annual Internal Audit Plan for 2015-2016
|
|
| Subject: |
XI.3. Investment Quarterly Report
|
|
| Subject: |
XI.4. Cash Disbursements for the Month of June 2015
|
|
| Subject: |
XI.5. Implementation of the New Education Department General Administrataive Regulations
|
|
| Subject: |
XII. Important Dates to Remember
|
|
| Subject: |
XII.1. August 20, 2015 8:00 a.m. Convocation
|
|
| Subject: |
XII.2. August 22, 2015 9:00 a.m. Board of Trustees Walkthrough of Mission C.I.S.D. Facilities
|
|
| Subject: |
XII.3. August 24, 2015 First Day of School
|
|
| Subject: |
XII.4. August 26, 2015 6:15 p.m. Public Hearing on 2015-2016 Budget
|
|
| Subject: |
XII.5. August 26, 2015 6:30 p.m. Special Board of Trustees Meeting
|
|
| Subject: |
XII.6. September 2, 2015 Times to be Announced Board of Trustees Committee Meetings
|
|
| Subject: |
XII.7. September 9, 2015 6:30 p.m. Regular Board of Trustees Meeting
|
|
| Subject: |
XIII. Adjournment
|
|