Meeting Agenda
Opening Items
1. Call to Order
2. Roll Call
3. Approve Meeting Agenda
Action Items
4. Policy Review: First Reading
5. Personnel Report: Employee Contracts
6. Board and Superintendent Working Agreements
7. Superintendent Evaluation Process
Discussion Items
8. Future Board Agenda Topics
Closing Items
9. Announcements
10. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: September 18, 2025 at 6:00 PM - Regular Board Work Session
Subject:
1. Call to Order
Speaker(s):
Board Chair
Agenda Item Type:
Procedural Item
Subject:
2. Roll Call
Speaker(s):
Board Chair
Agenda Item Type:
Procedural Item
Description:

Blake Petersen, Chair
Holly Riegelmann, Vice-Chair
Heather Coleman-Cox, Director
Dr. Shawn Farrens, Director
Kris Howatt, Director
David Ligatich, Director
Brenna Puderbaugh, Director
Dr. Tracy Klinger, Superintendent
Subject:
3. Approve Meeting Agenda
Speaker(s):
Board Chair
Agenda Item Type:
Action Item
Recommended Motion(s):
  1. Move to approve the meeting agenda as presented.
Action(s):
Motion Carried:
Move to approve the meeting agenda as presented. This motion, made by Shawn Farrens and seconded by Kris Howatt, Carried.
  • Heather Coleman-Cox: Absent
  • Blake Petersen: Absent
  • Shawn Farrens: Aye
  • Kris Howatt: Aye
  • David Ligatich: Aye
  • Brenna Puderbaugh: Aye
  • Holly Riegelmann: Aye
Subject:
4. Policy Review: First Reading
Speaker(s):
John Koch
Agenda Item Type:
Action Item
Description:

At the work session this evening, board members will be asked to provide input regarding the recommended revisions to policies from the Oregon School Boards Association (OSBA) and the district Policy Review Committee. 
 

Policy 

Title 

JFCEB                      

Personal Electronic Devices               

IKFA

Early Graduation (Delete)

IKFB

Graduation Exercises
Recommended Motion(s):
  1. The administration recommends that the board review policy revisions, additions and/or deletions as presented for first reading. No formal action is required at this time.
Attachments:
Subject:
5. Personnel Report: Employee Contracts
Speaker(s):
Michael Sweeten
Agenda Item Type:
Action Item
Description:

ORS 332.075(2)-(3), states that, "All contracts of the school district must be approved by the district school board before an order can be drawn for payment." This includes the provision of labor performed by employees of the district. In addition, Board Policy GB, General Personnel Policies, provides that, "The employment contract of candidates to fill licensed and contracted positions will be approved by the Board upon the superintendent’s recommendation."

Salary placement for licensed and administrator positions will follow the terms of the established collective bargaining agreement with the labor association and memorandum of understanding with the administrator group. These agreements are available on the District website.
Recommended Motion(s):
  1. Move to approve the licensed new hires list for 2025-2026 as presented.
Action(s):
Motion Carried:
Move to approve the licensed new hires list for 2025-2026 as presented. This motion, made by David Ligatich and seconded by Brenna Puderbaugh, Carried.
  • Heather Coleman-Cox: Absent
  • Blake Petersen: Absent
  • Shawn Farrens: Aye
  • Kris Howatt: Aye
  • David Ligatich: Aye
  • Brenna Puderbaugh: Aye
  • Holly Riegelmann: Aye
Attachments:
Subject:
6. Board and Superintendent Working Agreements
Speaker(s):
Board Chair, Superintendent Tracy Klinger
Agenda Item Type:
Action Item
Description:
At the August 21, 2025 Strategic Planning Retreat, the board reviewed the Board and Superintendent Working Agreements. Suggestions for revisions were made during that meeting, and an updated draft of the working agreements is being presented for board review.  
Recommended Motion(s):
  1. Move to approve the Board and Superintendent Working Agreements as presented.
Action(s):
Motion Carried:
Move to approve the Board and Superintendent Working Agreements as amended. This motion, made by Shawn Farrens and seconded by David Ligatich, Carried.
  • Heather Coleman-Cox: Absent
  • Blake Petersen: Absent
  • Shawn Farrens: Aye
  • Kris Howatt: Aye
  • David Ligatich: Aye
  • Brenna Puderbaugh: Aye
  • Holly Riegelmann: Aye
Attachments:
Subject:
7. Superintendent Evaluation Process
Speaker(s):
Superintendent Tracy Klinger
Agenda Item Type:
Action Item
Description:
At the August 21, 2025 Strategic Planning Retreat, the board reviewed an updated process for the Superintendent Evaluation. Board Policy CBG - Evaluation of the Superintendent states, "The board will formally evaluate the superintendent's job performance at least once each year...Additional criteria for the evaluation, if any, will be developed at a public Board meeting prior to conducting the evaluation."

The board will review the draft superintendent evaluation process, and if no further revisions are needed, they will adopt the process during the meeting. 
Recommended Motion(s):
  1. Move to approve the superintendent evaluation process for the 2025-26 school year as presented.
Action(s):
Motion Carried:
Move to approve the superintendent evaluation process for the 2025-26 school year as presented. This motion, made by David Ligatich and seconded by Kris Howatt, Carried.
  • Blake Petersen: Absent
  • Shawn Farrens: Aye
  • Kris Howatt: Aye
  • David Ligatich: Aye
  • Brenna Puderbaugh: Aye
  • Holly Riegelmann: Aye
  • Heather Coleman-Cox: Aye
Attachments:
Subject:
8. Future Board Agenda Topics
Speaker(s):
Board Chair
Agenda Item Type:
Discussion Item
Description:

Time has been set aside on this evening’s agenda for the board to discuss upcoming agenda topics, board operations, and meeting needs. 
Subject:
9. Announcements
Speaker(s):
Board Chair
Agenda Item Type:
Information Item
Description:

The board will review announcements. A Zoom link for virtual meeting attendance will be provided for upcoming meetings.

October 2, 2025:        Regular Board Business Meeting - 7 p.m.
                                   Council Chambers
                                   Public Safety and Schools Building
Subject:
10. Adjournment
Speaker(s):
Board Chair
Agenda Item Type:
Procedural Item

Web Viewer