Meeting Agenda
1.  Call to Order
2. Pledge of Allegiance
3. Texas Pledge of Allegiance
4. Moment of Silence/Prayer
5. Welcome Citizens
6. Citizen Communication: At this time, the public is invited to address the Board of Trustees and speak on any matter not specifically listed for public hearing elsewhere in this agenda. Please note that trustees may not respond to comments or deliberate on topics if they are not included on this agenda.
7. Consent Agenda
 
7.a.  Consider/ Approve Minutes from the Regular Board Meeting of October. 17, 2024
7.b. Consider/ Approve Financial Report of October 2024
7.c. Consider/ Review the Payment of Bills
7.d. Consider/ Review the Payment of Credit Cards
8. Action Item/ Information: The Board of Trustees will discuss, consider, and take any action deemed necessary on items listed in this section, including the adoption of a minute order or a resolution. 
9. Gymnasium Repair Discussion
10. Set Date to Post for Receiving Superintendent Applications
11. Changes in Central Office-Check Writing
12. Future Education Grants Discussion 
13. Texas Safe School Audit Visit
14. TASB Benefits
15. District Audit Report 2023
16. Executive Session: All items listed in this section will be deliberated in a closed session. Members of the public are not generally permitted to attend a closed session. Executive session items may be considered as an action item at the discretion of the Board President; however, the Board of Trustees will not take any action in closed session. 
17. Personnel- Christmas Bonus
18. Personnel Issues
19. Student Issues
20. Action From Executive Session:
Personnel- Christmas Bonus
Personnel Issues
Student Issues
21. Adjournment

 
Agenda Item Details Reload Your Meeting

Westhoff Independent School District

Notice of Regular School Board Meeting, November 21, 2024, 6:00 PM

Public Notice is hereby given that the Westhoff Independent School District Board of Trustees will meet for regular meeting on Thursday, November 21, 2024, beginning at 6:00 p.m. at the Westhoff ISD district offices, 244 Lynch Ave., Westhoff, Texas. The following items may be deliberated at the meeting:
Meeting: November 21, 2024 at 6:00 PM - Regular School Board Meeting
Subject:
1.  Call to Order
Subject:
2. Pledge of Allegiance
Subject:
3. Texas Pledge of Allegiance
Subject:
4. Moment of Silence/Prayer
Subject:
5. Welcome Citizens
Subject:
6. Citizen Communication: At this time, the public is invited to address the Board of Trustees and speak on any matter not specifically listed for public hearing elsewhere in this agenda. Please note that trustees may not respond to comments or deliberate on topics if they are not included on this agenda.
Subject:
7. Consent Agenda
 
Subject:
7.a.  Consider/ Approve Minutes from the Regular Board Meeting of October. 17, 2024
Subject:
7.b. Consider/ Approve Financial Report of October 2024
Subject:
7.c. Consider/ Review the Payment of Bills
Subject:
7.d. Consider/ Review the Payment of Credit Cards
Subject:
8. Action Item/ Information: The Board of Trustees will discuss, consider, and take any action deemed necessary on items listed in this section, including the adoption of a minute order or a resolution. 
Subject:
9. Gymnasium Repair Discussion
Description:
The Gymnasium has a rear exterior wall that has a major crack in the blocks. It is located in the northwest corner. I enlisted a structural engineer for a professional opinion.  He felt that it was not in danger of falling, but strongly suggested that a fix was in order.  It will require a few L brackets welded to the steel corner I-Beam and bolted through the block wall with metal plates.  It will most likely be needed on the southwest corner beam as well; additional review will be required.  This will not have to be completed until summer.  Currently, the engineer is designing the plans.   
Subject:
10. Set Date to Post for Receiving Superintendent Applications
Description:

I suggest: 

  • Posting for Superintendent applications - November 22  (Minimum post shall be 10 days) 

  • December 2 all applications closed 

  • December  9-13 should be designated as interview week (Special Called Meeting) 

  • Selection of the finalist on December 19, 2024 (regular board meeting) 

  • Hire date should be January 10, 2025 (Special Called Meeting) 
Subject:
11. Changes in Central Office-Check Writing
Description:
Because of the need to write checks in a timely manner, training is underway for Mariana to code invoices, enter information into the Ascender program, and write district checks.  All bookkeeping and posting will remain at ESC 3.  Payroll will also be handled at ESC 3 as well.
Subject:
12. Future Education Grants Discussion 
Description:
Discussion about the termination of the Department of Education and its possible ramifications to Texas schools. 
Subject:
13. Texas Safe School Audit Visit
Description:

The audit has been completed, and the audit showed several areas that required additional information:  

  • Additional signatures required on the 2023 Audit.  

  • What week in spring of 2025 is planned for teaching the dangers of dating violence, human trafficking, etc.?   

  • Review the training procedures for substitutes and full-time staff. 
Subject:
14. TASB Benefits
Description:
Handouts for Board Members on the TASB Benefits 
Subject:
15. District Audit Report 2023
Description:
This report was to be given to the Board in 2023. It must be signed by Board President and the Superintendent after Board review. 
Subject:
16. Executive Session: All items listed in this section will be deliberated in a closed session. Members of the public are not generally permitted to attend a closed session. Executive session items may be considered as an action item at the discretion of the Board President; however, the Board of Trustees will not take any action in closed session. 
Subject:
17. Personnel- Christmas Bonus
Subject:
18. Personnel Issues
Subject:
19. Student Issues
Subject:
20. Action From Executive Session:
Personnel- Christmas Bonus
Personnel Issues
Student Issues
Subject:
21. Adjournment

 

________________________________________                                        
James Stansberry, Interim Superintendent                        

Notes: 
  1. A quorum of the board of trustees will be present at 244 Lynch Ave., Westhoff, Texas (the "Board Room”), and the district intends to have a quorum present at that location. The Chair of the meeting will be present at the Board Room, and that location will be open to the public. Other Trustees may participate in this meeting by video conference, so long as their face is visible, and their voice audible to members of the public in attendance at the Board Room while that member is speaking. 
  2. Regardless of the agenda heading under which any item is listed, any subject mentioned in any word or phrase of any item listed on this agenda may be deliberated by The Board of Trustees, and such words or phrases are hereby added as additional subjects to be considered. Any descriptions of property or amounts stated herein are descriptive and not restrictive, and property and amounts may be changed in the motions, actions, or documents without further public notice. 
  3. Any item on this agenda may be discussed in executive session if authorized by Texas law regardless of whether it is listed under "Executive Sessions" of this agenda, regardless of any past or current practice of the Board Trustees. Executive sessions herein are closed meetings, and may include consideration of any item otherwise listed on the agenda, plus any subject specified in the executive session notice, and may include items under Texas Government Code Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.084, and/or 
551.087. Executive sessions may be held at 244 Lynch Ave., Westhoff, Texas or such other location as determined by the Board of Trustees. This agenda has been reviewed and approved by the attorney for the Board of Trustees, and the presence of any subject in the Executive Session portion of this agenda constitutes a written interpretation of Chapter 551 of the Texas Government Code by the attorney for the governmental body indicating that said subject may be legally discussed in a closed meeting.  

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