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Meeting Agenda
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A. Pledge of Allegiance
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B. Call meeting to Order
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C. Approval of Agenda
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D. Consent Agenda
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D.1. July Regular and Special Board Meeting Minutes
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D.2. Hot Lunch and Activity Accounts
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E. July Board Bills
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F. Reports
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F.1. HS Principal Faller Report
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F.2. Elementary Principal Allard Report
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F.3. AD Report
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F.4. CTE Report
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F.5. Business Manager Report
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F.6. Superintendent Bieber Report
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G. Unfinished Business
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G.1. 2023.2024 Budget
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G.2. Defeasance Resolution
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G.3. 2023.2024 Certificate of Levy
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G.4. Capital Projects
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G.5. Preschool Enrollment
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G.6. Alexander American Rescue Plan
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G.7. National School Board Conference
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G.8. EFC FCC
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G.9. EL Plan
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G.10. Policies
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H. New Business
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H.1. McKenzie County Sheriff Department SRO MOU
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H.2. Westmore Industries
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H.3. Open Enrollment
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H.4. High School Rodeo Club
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H.5. Business Manager Job Description
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H.6. Approval of Contracts
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H.7. Tuition Agreement
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Agenda Item Details
Reload Your Meeting
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| Meeting: | August 9, 2023 at 7:00 PM - August 2023 APS Regular Board Meeting | |
| Subject: |
A. Pledge of Allegiance
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Description:
The Board meeting opened with The Pledge of Allegiance.
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| Subject: |
B. Call meeting to Order
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Description:
President Tjelde called the meeting to order at 7:02PM
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| Subject: |
C. Approval of Agenda
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Description:
Darcy Delaney motioned to approve the agenda, Chris Link seconded. All voting aye. Motion passed
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| Subject: |
D. Consent Agenda
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Description:
Darcy Delaney motioned to approve the Consent Agenda, Chris Link seconded, all voting aye. Motion passed
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| Subject: |
D.1. July Regular and Special Board Meeting Minutes
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| Subject: |
D.2. Hot Lunch and Activity Accounts
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| Subject: |
E. July Board Bills
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| Subject: |
F. Reports
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| Subject: |
F.1. HS Principal Faller Report
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| Subject: |
F.2. Elementary Principal Allard Report
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F.3. AD Report
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| Subject: |
F.4. CTE Report
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| Subject: |
F.5. Business Manager Report
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| Subject: |
F.6. Superintendent Bieber Report
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Description:
Board Book Premier Practice with the August meeting agenda
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| Subject: |
G. Unfinished Business
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| Subject: |
G.1. 2023.2024 Budget
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Description:
https://docs.google.com/spreadsheets/d/1GptGDt0tFraLsrJTSOFA7b0YbM9sfJsSETWkf0QvBWw/edit?usp=sharing
Staff Breakfast has to be $.38 hirer than a student's cost therefore we will need to raise it by $.04 to $2.38. |
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| Subject: |
G.2. Defeasance Resolution
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Description:
The defeasance resolution is attached which will be used to pay off the debt of the bonds and a portion of the debt to the Bank of ND. Although the US Bank bonds do not come to call until August 2028, the board can choose to put $4.25 million into an escrow account. Payments will be made and debt will be paid in full in 2028 out of the escrow account. APS' current debt with US Bank is $4,785,000. Therefore, the escrow account will save the district money. At the commissioners' meeting, I reported to the commissioners that the Bankhead Jones debt funds granted would be to pay off $5.4 million of debt. The remaining $1.15 million can be utilized to pay down the principal balance of $5,674,695.07 with the Bank of ND. Once completed, the district will be in debt of $4,524,695.07. Information concerning our debt limit with and without a bond referendum is attached. It is an email from Anne Woullet our financial advisor with PFM.
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G.3. 2023.2024 Certificate of Levy
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Description:
Our new taxable valuation is $37,012,277.00 which means that each mill is worth $37,012. I have updated the mill calculations on the 23.24 budget. The board will need to set mills for the 23.24 school year with the new taxable valuation. This is a preliminary value. Therefore, we will have until October 10 to make any changes, however our proprietors' tax statements are based off the mills set at the August meeting.
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| Subject: |
G.4. Capital Projects
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Description:
New plan from Engtech around $17.5
Art Room in the Vo-Ag Building |
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G.5. Preschool Enrollment
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Description:
What changes do you want to make for open-enrolled families?
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G.6. Alexander American Rescue Plan
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Description:
This plan needs to be updated every six months. This will be the last update and then we can remove it form our website in September 2023!
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G.7. National School Board Conference
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Description:
Early registration is August 30th. Rough estimate of $2000.00 per person with meals. Flights out of Williston, ND.
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G.8. EFC FCC
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Description:
The EFC FCC application was put in last July and we just received the answer. We will need to purchase iPads and Chromebooks by December 2023.
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G.9. EL Plan
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Description:
2nd Reading of EL Plan for APS
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G.10. Policies
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Description:
FAAA: Open enrollment law has changed and the new policy will continue to allow the board to make decisions of acceptance or rejection of the applications.
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H. New Business
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H.1. McKenzie County Sheriff Department SRO MOU
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Description:
There is another price increase this year due to the cost of living increasing. There is also an additional cost for SRO professional development which will be split five ways with the other schools and the sheriff's office. The increase is $2,275 plus the cost share for PD which is unknown at this time.
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H.2. Westmore Industries
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Description:
Westmore Industries' quote is for an updated fueling system down at the firehall. Right now, it is based on the honor system with the fire department but does not track individual use. Fuel Cloud will provide a pin to every school personnel that uses it as well as the individual firefighters. The use will be in an easy report for Jami to divide up the costs. The quote does not include the cost of an electrician. I have sent the information to an electrician and requested a quote.
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H.3. Open Enrollment
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Description:
This is the daughter of Bonnie Wood, our new 5th grade teacher. She is a resident of Yellowstone County (East Fairveiw) which is a K-8 school. Therefore, all of their students are open-enrolled students in a high school district (9-12).
Also attached is the open enrollment form for the Wittmaiers, we did not know their new address until school registration. Their daughter is in Kindergarten. Mr. and Mrs. Wittmaier are two of our new teachers. |
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H.4. High School Rodeo Club
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Description:
The High School Rodeo Club is seeking donations. APS has donated $500.00 in the past years.
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H.5. Business Manager Job Description
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Description:
Addition of supervision of personnel
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H.6. Approval of Contracts
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Description:
Education Standards and Practice Board Teacher Permits for Mrs. White and Mrs. Oian
Teacher Contracts for Ms. Bieber, Mr. Allard, and Mrs. Faller |
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H.7. Tuition Agreement
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Description:
Tuition agreement for an 11th grade student
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