|
Meeting Agenda
|
|---|
|
I. Recognition
|
|
II. Public Comment
|
|
III. Call to Order
|
|
IV. Roll Call
|
|
V. Pledge of Allegiance
|
|
VI. Approval of Agenda
|
|
VII. Student Report
|
|
VIII. Superintendent Report
|
|
IX. Board Chair Report
|
|
X. Consent Agenda
|
|
X.A. School Board Meeting Minutes, January 20, 2026
|
|
X.B. School Board Meeting Minutes, February 2, 2026
|
|
X.C. Payment of Invoices, January 31 - February 13, 2026; Gifts and Donations and Treasurer’s Report, December 2025
|
|
X.D. Amendment to Terms and Conditions – Technical Support Group, Emergency School Closings Language
|
|
X.E. Human Resources Personnel Report
|
|
XI. Strategic Direction A: Ensure the learning process is adaptable to meet individual student needs
|
|
XII. Strategic Direction B: Foster a safe, welcoming and inclusive environment for all staff and students
|
|
XIII. Strategic Direction C: Utilize systems and align resources in an efficient manner to support learning
|
|
XIII.A. Action: Resolution Awarding the Sale of General Obligation School Building and Facilities Maintenance Bonds, Series 2026A
|
|
XIII.B. Report: Transportation Update
|
|
XIII.C. Report: Negotiation Update
|
|
XIII.D. Report: Construction Update
|
|
XIII.E. Action: Approval of Furniture for the New Elementary schools and Oak-Land Middle School
|
|
XIII.F. Action: Multi-Site Security Upgrades - 2026
|
|
XIII.G. Action: Lily Lake Elementary Renovation - 2026
|
|
XIV. Strategic Direction D: Develop strong partnerships with the communities we serve
|
|
XV. Adjournment
|
|
XVI. Attachments
|
|
Agenda Item Details
Reload Your Meeting
|
||
|---|---|---|
| Meeting: | February 17, 2026 at 5:30 PM - Business Meeting | |
| Subject: |
I. Recognition
|
|
| Speaker(s): |
Ms. Alison Sherman, School Board Chair
|
|
| Subject: |
II. Public Comment
|
|
| Speaker(s): |
Ms. Alison Sherman, School Board Chair
|
|
|
Description:
Up to fifteen speakers will be allotted three minutes each to speak.
The school board encourages community input. While comments and questions are welcome, law prohibits the board from discussing concerns about individual employees or students in a public meeting. The board will not deliberate, discuss, or engage in conversation with speakers. However, the board may ask administration to review the concern(s) presented. Speakers must present their testimony in a respectful manner. Vulgarity, character attacks, malice or specific complaints identifying staff or students by name or implication will not be permitted. We will stop the proceedings immediately if employee or student privacy issues are raised and direct the speaker to forward comments regarding individual employees or students to the superintendent. |
||
| Subject: |
III. Call to Order
|
|
| Speaker(s): |
Ms. Alison Sherman, School Board Chair
|
|
| Subject: |
IV. Roll Call
|
|
| Speaker(s): |
Ms. Alison Sherman, School Board Chair
|
|
| Subject: |
V. Pledge of Allegiance
|
|
| Speaker(s): |
Ms. Alison Sherman, School Board Chair
|
|
|
Description:
The Pledge of Allegiance will be recited prior to the approval of the meeting agenda.
I pledge Allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with Liberty and Justice for all. |
||
| Subject: |
VI. Approval of Agenda
|
|
| Speaker(s): |
Ms. Alison Sherman, School Board Chair
|
|
|
Description:
Once quorum has been established the School Board Chair will request approval of the meeting agenda.
|
||
| Subject: |
VII. Student Report
|
|
| Speaker(s): |
Mr. Zach Cody and Ms. Aurora Swenson, Student Representatives
|
|
|
Description:
The Student Board Members will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed and the meeting date. Topics generally include announcement of academics, activities, arts and athletics. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
|
||
| Subject: |
VIII. Superintendent Report
|
|
| Speaker(s): |
Dr. Mike Funk, Superintendent
|
|
|
Description:
Each meeting the Superintendent will provide an update on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. Topics generally include announcement of attendance at district events, communications items, informational items and correspondence items worth noting. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
|
||
| Subject: |
IX. Board Chair Report
|
|
| Speaker(s): |
Ms. Alison Sherman, School Board Chair
|
|
|
Description:
Each meeting the Board Chair board will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
|
||
| Subject: |
X. Consent Agenda
|
|
|
Description:
The consent agenda is a meeting practice which packages routine reports, Board meeting minutes, and other non-controversial items not requiring discussion or independent action as one agenda item. The Board will approve this ‘package’ of items together in one motion.
A. School Board Meeting Minutes, January 20, 2026
B. School Board Meeting Minutes, February 2, 2026 C. Payment of Invoices, January 31 - February 13, 2026; Gifts and Donations and Treasurer’s Report, December 2025 D. Amendment to Terms and Conditions - Technical Support Group, Emergency School Closings Language E. Human Resources Personnel Report |
||
| Subject: |
X.A. School Board Meeting Minutes, January 20, 2026
|
|
|
Description:
A copy of the minutes is included for your review.
|
||
| Subject: |
X.B. School Board Meeting Minutes, February 2, 2026
|
|
|
Description:
A copy of the minutes is included for your review.
|
||
| Subject: |
X.C. Payment of Invoices, January 31 - February 13, 2026; Gifts and Donations and Treasurer’s Report, December 2025
|
|
|
Description:
A copy of the Payment of Invoices register, the Gifts and Donations report and the Treasurer's Report have been distributed to Board members.
|
||
| Subject: |
X.D. Amendment to Terms and Conditions – Technical Support Group, Emergency School Closings Language
|
|
|
Description:
A proposed amendment to emergency school closings language in the Terms and Conditions of the Technical Support Group.
|
||
| Subject: |
X.E. Human Resources Personnel Report
|
|
|
Description:
A summary of personnel transactions for the month is included for your review.
|
||
| Subject: |
XI. Strategic Direction A: Ensure the learning process is adaptable to meet individual student needs
|
|
|
Description:
Nothing to report.
|
||
| Subject: |
XII. Strategic Direction B: Foster a safe, welcoming and inclusive environment for all staff and students
|
|
|
Description:
Nothing to report.
|
||
| Subject: |
XIII. Strategic Direction C: Utilize systems and align resources in an efficient manner to support learning
|
|
| Subject: |
XIII.A. Action: Resolution Awarding the Sale of General Obligation School Building and Facilities Maintenance Bonds, Series 2026A
|
|
| Speaker(s): |
Ms. Marie Schrul, Chief Financial Officer
|
|
|
Description:
The resolution is included for your review.
|
||
| Subject: |
XIII.B. Report: Transportation Update
|
|
| Speaker(s): |
Ms. Carissa Keister, Chief of Staff and Mr. Tom Risley, Supervisor of Transportation
|
|
|
Description:
Staff will provide an overview of transportation changes planned for the 2026-27 school year. These updates are part of ongoing efforts to ensure safe, efficient, and financially responsible transportation services across the district. This item is presented for information only. No board action is requested at this time. |
||
| Subject: |
XIII.C. Report: Negotiation Update
|
|
| Speaker(s): |
Ms. Kristine Carlston, Executive Director of Human Resources
|
|
|
Description:
The board will receive an update on negotiations.
|
||
| Subject: |
XIII.D. Report: Construction Update
|
|
| Speaker(s): |
Mr. Mark Drommerhausen, Executive Director of Operations
|
|
|
Description:
The board will receive an update on our bond projects, including the new Lake Elmo and Bayport elementary schools and Oak-Land Middle School.
|
||
| Subject: |
XIII.E. Action: Approval of Furniture for the New Elementary schools and Oak-Land Middle School
|
|
| Speaker(s): |
Mr. Mark Drommerhausen, Executive Director of Operations and Ms. Heather Murray, Principal on Special Assignment
|
|
|
Description:
Innovative Office Solutions has been working with District staff to select furnishings for New Bayport Elementary. Furnishings are items such as: tables, desks, chairs, work stations, soft seating, shelves (etc.). The selected furnishings can be easily arranged in multiple configurations and are consistent with District standards. Stillwater Area Public Schools is an affiliate member of Central Minnesota Educational Research and Development Council. As an affiliate member, Innovative Office Solutions is able to offer discounts from furniture manufacturers to Stillwater Area Public Schools that have been competitively solicited in accordance with Minnesota public purchasing rules. The budget for furnishings at New Bayport Elementary is $1,297,399. The proposal from Innovative Office Solutions for the furnishings at the New Bayport Elementary is $1,218,173.71. The budget for furnishings at New Lake Elmo Elementary is $1,793,897. The proposal from Innovative Office Solutions for the furnishings at the New Lake Elmo Elementary is $1,775,598.54. |
||
| Subject: |
XIII.F. Action: Multi-Site Security Upgrades - 2026
|
|
| Speaker(s): |
Mr. Mark Drommerhausen, Executive Director of Operations
|
|
|
Description:
The Multi-Site Security Upgrades include installing blue security warning strobe lights, cameras and laminated glass. The blue security strobe lights will be installed throughout the District in areas that are traditionally loud in nature and on the exterior of the buildings. They are meant to notify building occupants of a potential issue. The remaining analog cameras will be replaced at the elementary schools. Additional cameras will be added to the schools, making it equitable to the newer elementaries. All main entries will have laminated glass installed, making them more secure.
This security upgrade project will be funded by the 2024A School Building Bonds. Construction costs were estimated to total $1,700,000. Kraus-Anderson Construction Company worked with Stillwater Area Public Schools to solicit bids for the Multi-Site Security Upgrades - 2026 project. Bids were opened on February 5, 2026. To obtain the lowest construction cost for the project, Kraus-Anderson Construction Company broke the project down into 2 separate work scopes. Their role during the renovation will be coordinating each work scope during the renovation process. Stillwater Area Public Schools will enter into a separate contract with the lowest responsible bidder for each work scope. |
||
| Subject: |
XIII.G. Action: Lily Lake Elementary Renovation - 2026
|
|
| Speaker(s): |
Mr. Mark Drommerhausen, Executive Director of Operations
|
|
|
Description:
The Lily Lake Elementary project will renovate six classrooms in the K/1 hallway and replace the steam boilers and hot water heaters for the entire school. The renovation will upgrade a majority of the original 1969 furnishings such as case work, plumbing fixtures, domestic water lines, flooring, lights and chalkboards in the K/1 classrooms. The classroom univentilators will have the current steam coils and associated piping replaced with hot water coils to accommodate the new high-efficiency hot water boilers. This project is part of the FY 2026/27 Long-Term Facilities Maintenance program. Construction costs were estimated to total $3,325,957. Kraus-Anderson Construction Company worked with Stillwater Area Public Schools to solicit bids for the Lily Lake Elementary Renovation - 2026 project. Bids were opened on February 5, 2026. To obtain the lowest construction cost for the project, Kraus-Anderson Construction Company broke the project down into 7 separate work scopes. Their role during the renovation will be coordinating each work scope during the renovation process. Stillwater Area Public Schools will enter into a separate contract with the lowest responsible bidder for each work scope. |
||
| Subject: |
XIV. Strategic Direction D: Develop strong partnerships with the communities we serve
|
|
|
Description:
Nothing to report.
|
||
| Subject: |
XV. Adjournment
|
|
| Speaker(s): |
Ms. Alison Sherman, School Board Chair
|
|
| Subject: |
XVI. Attachments
|
|
|
Description:
|
||