Meeting Agenda
I. Public Comment
II. Call to Order
III. Roll Call
IV. Pledge of Allegiance
V. Approval of Agenda
VI. Superintendent Report
VII. Board Chair Report
VIII. Consent Agenda
VIII.A. School Board Meeting Minutes, July 15, 2025
VIII.B. School Board Meeting Minutes, August 5, 2025
VIII.C. Payment of Invoices, August 2 - 15, 2025, Treasurer’s Report and Gifts and Donations, May 2025,
VIII.D. Acceptance of a $5000 gift to Oak-Land Middle School
VIII.E. Policy 414 - Mandated Reporting of Child Neglect or Physical or Sexual Abuse - Legislative Change
VIII.F. Policy 416 - Drug and Alcohol Testing - Statutory Reference Change
VIII.G. Policy 624 - Online Instruction - Statutory Reference Change
VIII.H. Policy 707 - Transportation of Public School Students - Legislative Change
VIII.I. Policy 722 - Public Data and Subject Requests - Annual Review
VIII.J. Human Resources Personnel Report
IX. Strategic Direction A: Ensure the learning process is adaptable to meet individual student needs
IX.A. Start of School Staffing Update
X. Strategic Direction B: Foster a safe, welcoming and inclusive environment for all staff and students
XI. Strategic Direction C: Utilize systems and align resources in an efficient manner to support learning
XI.A. Second Reading: Policy 616 - School District System Accountability
XI.B. Approval: Policy 616 - School District System Accountability
XI.C. Second Reading: Policy 612.1 - Development of Parent and Family Engagement Policies for Title I Programs
XI.D. Approval: Policy 612.1 - Development of Parent and Family Engagement Policies for Title I Programs
XI.E. Second Reading: Policy 807 - Health and Safety
XI.F. Approval: Policy 807 - Health and Safety
XII. Strategic Direction D: Develop strong partnerships with the communities we serve
XII.A. Bond Project Update
XIII. Closed Session
XIV. Closed Session
XV. Adjournment
XVI. Attachments
Agenda Item Details Reload Your Meeting
Meeting: August 19, 2025 at 5:30 PM - Business Meeting
Subject:
I. Public Comment
Speaker(s):
Ms. Alison, School Board Chair
Description:
Up to fifteen speakers will be allotted three minutes each to speak.

The school board encourages community input. While comments and questions are welcome, law prohibits the board from discussing concerns about individual employees or students in a public meeting. The board will not deliberate, discuss, or engage in conversation with speakers. However, the board may ask administration to review the concern(s) presented. 
Speakers must present their testimony in a respectful manner. Vulgarity, character attacks, malice or specific complaints identifying staff or students by name or implication will not be permitted.

We will stop the proceedings immediately if employee or student privacy issues are raised and direct the speaker to forward comments regarding individual employees or students to the superintendent.
 
Subject:
II. Call to Order
Speaker(s):
Ms. Alison Sherman, School Board Chair
Subject:
III. Roll Call
Speaker(s):
Ms. Alison Sherman, School Board Chair
Subject:
IV. Pledge of Allegiance
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
The Pledge of Allegiance will be recited prior to the approval of the meeting agenda.

I pledge Allegiance to the flag
of the United States of America
and to the Republic for which it stands,
one nation under God, indivisible,
with Liberty and Justice for all.
 
Subject:
V. Approval of Agenda
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Once quorum has been established the School Board Chair will request approval of the meeting agenda.
 
Subject:
VI. Superintendent Report
Speaker(s):
Dr. Mike Funk, Superintendent
Description:
Each meeting the Superintendent will provide an update on items of interest in the announcement category.  Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date.  Topics generally include announcement of attendance at district events, communications items, informational items and correspondence items worth noting.  What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
 
Subject:
VII. Board Chair Report
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Each meeting the Board Chair board will provide updates on items of interest in the announcement category.  Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
 
Subject:
VIII. Consent Agenda
Description:
The consent agenda is a meeting practice which packages routine reports, Board meeting minutes, and other non-controversial items not requiring discussion or independent action as one agenda item. The Board will approve this ‘package’ of items together in one motion.
A. School Board Meeting Minutes, July 15, 2025
B. School Board Meeting Minutes, August 5, 2025
C. Payment of Invoices, August 2 - 15, 2025, Treasurer's Report and Gifts and Donations, May 2025
D. Acceptance of a $5000 gift to Oak-Land Middle School 
E. Policy 414 - Mandated Reporting of Child Neglect or Physical or Sexual Abuse
F. Policy 416 - Drug and Alcohol Testing
G. Policy 624 - Online Instruction
H. Policy 707 - Transportation of Public School Students
I. Policy 722 - Public Data and Subject Requests Annual Review
J. Human Resources Personnel Report
Subject:
VIII.A. School Board Meeting Minutes, July 15, 2025
Speaker(s):
Ms. Katie Hockert, School Board Clerk
Description:
A copy of the minutes is included for your review.
Attachments:
Subject:
VIII.B. School Board Meeting Minutes, August 5, 2025
Speaker(s):
Ms. Katie Hockert, School Board Clerk
Description:
A copy of the minutes is included for your review.
Attachments:
Subject:
VIII.C. Payment of Invoices, August 2 - 15, 2025, Treasurer’s Report and Gifts and Donations, May 2025,
Speaker(s):
Ms. Marie Schrul, Chief Financial Officer
Description:
A copy of the register and reports has been distributed to the Board members.
Subject:
VIII.D. Acceptance of a $5000 gift to Oak-Land Middle School
Speaker(s):
Ms. Marie Schrul, Chief Financial Officer
Description:
Award letter included for board review
Subject:
VIII.E. Policy 414 - Mandated Reporting of Child Neglect or Physical or Sexual Abuse - Legislative Change
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
A copy of the policy is included for your review.
Attachments:
Subject:
VIII.F. Policy 416 - Drug and Alcohol Testing - Statutory Reference Change
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
A copy of the policy is included for review.
Attachments:
Subject:
VIII.G. Policy 624 - Online Instruction - Statutory Reference Change
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
A copy of the policy is included for your review.
Attachments:
Subject:
VIII.H. Policy 707 - Transportation of Public School Students - Legislative Change
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
A copy of the policy is included for your review.
Attachments:
Subject:
VIII.I. Policy 722 - Public Data and Subject Requests - Annual Review
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
A copy of the policy is included for your review.
Attachments:
Subject:
VIII.J. Human Resources Personnel Report
Speaker(s):
Ms. Kristine Carlston, Executive Director of Human Resources
Description:
A summary of personnel transactions for the month is included for your review.
Attachments:
Subject:
IX. Strategic Direction A: Ensure the learning process is adaptable to meet individual student needs
Subject:
IX.A. Start of School Staffing Update
Speaker(s):
Ms. Kristine Carlston, Executive Director of Human Resources
Description:
The board will receive an update on staffing for the start of the school year.
Subject:
X. Strategic Direction B: Foster a safe, welcoming and inclusive environment for all staff and students
Description:
Nothing to report.
Subject:
XI. Strategic Direction C: Utilize systems and align resources in an efficient manner to support learning
Subject:
XI.A. Second Reading: Policy 616 - School District System Accountability
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
A copy of the policy is included for your review.
Attachments:
Subject:
XI.B. Approval: Policy 616 - School District System Accountability
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
There have been no changes since the first reading on June 17, 2025.
Attachments:
Subject:
XI.C. Second Reading: Policy 612.1 - Development of Parent and Family Engagement Policies for Title I Programs
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
A copy of the policy is included for your review.
Attachments:
Subject:
XI.D. Approval: Policy 612.1 - Development of Parent and Family Engagement Policies for Title I Programs
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
There have been no changes since the first reading on June 17, 2025.
Attachments:
Subject:
XI.E. Second Reading: Policy 807 - Health and Safety
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
A copy of the policy is included for your review.
Attachments:
Subject:
XI.F. Approval: Policy 807 - Health and Safety
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
There have been no changes since the first reading on June 17, 2025.
Attachments:
Subject:
XII. Strategic Direction D: Develop strong partnerships with the communities we serve
Subject:
XII.A. Bond Project Update
Speaker(s):
Mr. Mark Drommerhausen, Executive Director of Operations
Description:
The board will receive an update on the four major construction projects funded by the 2023 voter-approved bond. This includes construction of the new Bayport and Lake Elmo elementary buildings, as well as the addition and renovation of Oak-Land Middle School and Stillwater Area High School.
Attachments:
Subject:
XIII. Closed Session
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Pursuant to Minn. Stat. § 13D.05, subd. 3(c)(3), which allows the Board to go into closed session to develop or consider an offer to purchase or sell real properties. The property is identified as 11030 Stillwater Blvd, Lake Elmo, MN 55042: (the current Lake Elmo Elementary School property).
Subject:
XIV. Closed Session
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Pursuant to § Minnesota Statute 13D.03(b). The governing body of a public employer may, by a majority vote in a public meeting, decide to hold a closed meeting to consider strategy for labor negotiations, including negotiation strategies or developments or discussion and review of labor negotiation proposals, conducted pursuant to sections 179A.01 to 179A.25.
Subject:
XV. Adjournment
Speaker(s):
Ms. Alison Sherman, School Board Chair
Subject:
XVI. Attachments
Description:
  • Policy Committee Meeting Notes, August 7, 2025
  • Board Notes - Thelander

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