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Meeting Agenda
I. Recognition
II. Public Comment
III. Call to Order
IV. Roll Call
V. Pledge of Allegiance
VI. Approval of Agenda
VII. Student Report
VIII. Superintendent Report
IX. Board Chair Report
X. Consent Agenda
X.A. School Board Meeting Minutes, February 20, 2024
X.B. School Board Meeting Minutes, March 4, 2024
X.C. Payment of Invoices - March 2, 2024 - March 15, 2024
X.D. Annual review: Policy 103 - Complaints-Students, Employees, Parents, Other Persons
X.E. Annual Review: Policy 104 - School District Mission Statement
X.F. Rutherford Elementary Large and Small Playground Replacement
X.G. Lily Lake Elementary Small Playground Replacement
X.H. Human Resources Personnel Report
XI. Strategic Direction A: Ensure the learning process is adaptable to meet individual student needs
XII. Strategic Direction B: Foster a safe, welcoming and inclusive environment for all staff and students
XIII. Strategic Direction C: Utilize systems and align resources in an efficient manner to support learning
XIII.A. Action: Budget Revision 2023-24
XIII.B. Action: 2023-2025 St. Croix Education Association (SCEA) Master Contract
XIII.C. Action: Staffing Adjustments
XIII.D. Report: First Reading: 
  • Policy 203.2-Order of the Regular School Board Meeting
  • Policy 305-Policy Implementation
  • Policy 306 - Administrator Code of Ethics
  • Policy 413-Harassment and Violence
  • Policy 416-Drug, Alcohol, and Cannabis Testing
  • Policy 417-Chemical Use and Abuse
  • Policy 526-Hazing Prohibition
  • Policy 528-Student Parental, Family, and Marital Status Nondiscrimination
XIII.E. Action: Revoke Policy:
  • Policy 102.1-Opportunities of Choice
  • Policy 103.1-Education Program Concerns/Resolution/Appeal
  • Policy 201.6-Community Engagement and Public Participation
  • Policy 215-Board Resignation/Vacancy
  • Policy SR 1.10-Racial, Religious, Sexual Harassment, Violence and Hazing
  • Policy SR 1.7-Drugs, Tobacco, Alcohol Use/Violations
XIV. Strategic Direction D: Develop strong partnerships with the communities we serve
XV. Adjournment
XVI. Attachments
Agenda Item Details Reload Your Meeting
Meeting: March 19, 2024 at 6:00 PM - Business Meeting
Subject:
I. Recognition
Speaker(s):
Ms. Alison Sherman, School Board Chair
Subject:
II. Public Comment
Speaker(s):
Ms. Alison, School Board Chair
Description:
Up to fifteen speakers will be allotted three minutes each to speak.

The school board encourages community input. While comments and questions are welcome, law prohibits the board from discussing concerns about individual employees or students in a public meeting. The board will not deliberate, discuss, or engage in conversation with speakers. However, the board may ask administration to review the concern(s) presented. 
Speakers must present their testimony in a respectful manner. Vulgarity, character attacks, malice or specific complaints identifying staff or students by name or implication will not be permitted.

We will stop the proceedings immediately if employee or student privacy issues are raised and direct the speaker to forward comments regarding individual employees or students to the superintendent.
 
Subject:
III. Call to Order
Speaker(s):
Ms. Alison Sherman, School Board Chair
Subject:
IV. Roll Call
Speaker(s):
Ms. Alison Sherman, School Board Chair
Subject:
V. Pledge of Allegiance
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
The Pledge of Allegiance will be recited prior to the approval of the meeting agenda.

I pledge Allegiance to the flag
of the United States of America
and to the Republic for which it stands,
one nation under God, indivisible,
with Liberty and Justice for all.
 
Subject:
VI. Approval of Agenda
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Once quorum has been established the School Board Chair will request approval of the meeting agenda.
 
Subject:
VII. Student Report
Speaker(s):
Ms. Jenna Phelps and Mr. Samuel Young, Student Representatives
Description:
The Student Board Members will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed and the meeting date. Topics generally include announcement of academics, activities, arts and athletics. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
Subject:
VIII. Superintendent Report
Speaker(s):
Dr. Mike Funk, Superintendent
Description:
Each meeting the Superintendent will provide an update on items of interest in the announcement category.  Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date.  Topics generally include announcement of attendance at district events, communications items, informational items and correspondence items worth noting.  What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
 
Subject:
IX. Board Chair Report
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Each meeting the Board Chair board will provide updates on items of interest in the announcement category.  Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
 
Subject:
X. Consent Agenda
Description:
The consent agenda is a meeting practice which packages routine reports, Board meeting minutes, and other non-controversial items not requiring discussion or independent action as one agenda item. The Board will approve this ‘package’ of items together in one motion.
A. School Board Meeting Minutes, February 20, 2024
B. School Board Meeting Minutes, March 4, 2024
C. Payment of Invoices - March 2, 2024 - March 15, 2024
D. Annual Review: Policy 103 - Complaints -Students, Employees, Parents, Other Persons
E. Annual Review: Policy 104 - School District Mission Statement
F. Rutherford Elementary Large and Small Playground Replacement
G. Lily Lake Elementary Small Playground Replacement
H. Human Resources Personnel Report
Subject:
X.A. School Board Meeting Minutes, February 20, 2024
Speaker(s):
Ms. Beverly Petrie, Clerk
Description:
A copy of the minutes is included for your review.
Attachments:
Subject:
X.B. School Board Meeting Minutes, March 4, 2024
Speaker(s):
Ms. Beverly Petrie, School Board Clerk
Description:
A copy of the minutes is included for your review.
Attachments:
Subject:
X.C. Payment of Invoices - March 2, 2024 - March 15, 2024
Speaker(s):
Ms. Marie Schrul, Executive Director of Finance
Description:
Payment of Invoices from March 2, 2024 through March 15, 2024 and any off-cycle payments from the previous register. A copy of the register has been distributed to Board members.
Subject:
X.D. Annual review: Policy 103 - Complaints-Students, Employees, Parents, Other Persons
Speaker(s):
Ms. Beverly Petrie, School Board Clerk
Description:
The policy is included for your review.
Attachments:
Subject:
X.E. Annual Review: Policy 104 - School District Mission Statement
Speaker(s):
Ms. Beverly Petrie, School Board Clerk
Description:
The policy is included for your review.
Attachments:
Subject:
X.F. Rutherford Elementary Large and Small Playground Replacement
Speaker(s):
Mr. Mark Drommerhausen, Executive Director of Operations
Description:
St. Croix Recreation Fun Playgrounds Inc. has been working with District staff to design the replacement of both playgrounds at Rutherford Elementary. These playgrounds will have rubberized fall surfaces that are ADA compliant. St. Croix Recreation Fun Playgrounds Inc. represents BCI Burke Company, LLC playground equipment. The new playground designs will have a variety of structures promoting physical, social, cognitive and emotional development. Both designs include play structures to accommodate ages 5 to 12.
St. Croix Recreation Fun Playgrounds Inc. has been awarded a contract by the Minnesota Office of State
Procurement to provide playground equipment, surfacing and installation at a discounted price to public agencies. The District is able to purchase goods and services from this contract. It offers goods and services to Stillwater Area Public Schools that have been competitively solicited in accordance with Minnesota public purchasing rules.
This project will be funded out of Health and Safety, General Obligation Bonds 2015A and Long Term Facilities Maintenance funds plus a contribution from the Rutherford Elementary PTA. The proposal from St. Croix Recreation Fun Playgrounds Inc. is to provide and install playground equipment and rubberized fall surface for both playgrounds at Rutherford Elementary(see attached) for $1,099,474.84. Administration recommends that the Board approve the proposal from St. Croix Recreation Fun Playgrounds Inc.
Attachments:
Subject:
X.G. Lily Lake Elementary Small Playground Replacement
Speaker(s):
Mr. Mark Drommerhausen, Executive Director of Operations
Description:
St. Croix Recreation Fun Playgrounds Inc. has been working with District staff to design the replacement of the small playground at Lily Lake Elementary. The playground will have a rubberized fall surface that is ADA compliant. St. Croix Recreation Fun Playgrounds Inc. represents BCI Burke Company, LLC playground equipment. The new playground designs will have a variety of structures promoting physical, social, cognitive and emotional development to accommodate ages 5 to 12.
St. Croix Recreation Fun Playgrounds Inc. has been awarded a contract by the Minnesota Office of State
Procurement to provide playground equipment, surfacing and installation at a discounted price to public agencies. The District is able to purchase goods and services from this contract. It offers goods and services to Stillwater Area Public Schools that have been competitively solicited in accordance with Minnesota public purchasing rules.
This project will be funded out of Health and Safety, General Obligation Bonds 2015A and Long Term Facilities Maintenance funds plus a contribution from the Lily Lake Elementary PTO. The proposal from St. Croix Recreation Fun Playgrounds Inc. is to provide and install playground equipment and rubberized fall surface for the small playground at Lily Lake Elementary(see attached) for $274,460.16. Administration recommends that the Board approve the proposal from St. Croix Recreation Fun Playgrounds Inc.
Attachments:
Subject:
X.H. Human Resources Personnel Report
Speaker(s):
Ms. Kristine Carlston, Executive Director of Human Resources
Description:
A summary of personnel transactions for the month is included for your review.
Attachments:
Subject:
XI. Strategic Direction A: Ensure the learning process is adaptable to meet individual student needs
Description:
Nothing to report.
Subject:
XII. Strategic Direction B: Foster a safe, welcoming and inclusive environment for all staff and students
Description:
Nothing to report.
Subject:
XIII. Strategic Direction C: Utilize systems and align resources in an efficient manner to support learning
Subject:
XIII.A. Action: Budget Revision 2023-24
Speaker(s):
Ms. Marie Schrul, Executive Director of Finance
Description:
The fiscal Year 2023-24 budget revision will be presented to the school board for approval.
Attachments:
Subject:
XIII.B. Action: 2023-2025 St. Croix Education Association (SCEA) Master Contract
Speaker(s):
Ms. Kristine Carlston, Executive Director of Human Resources
Description:
The Master Contract for the St. Croix Education Association expired on June 30, 2023.
The District has recently reached agreement on the terms and conditions of employment for the 2023-2025 Master
Contract with the St. Croix Education Association, covering the period of July 1, 2023, through June 30, 2025.
Information regarding the updates will be provided to the Board. Administration recommends approval of the
Master Contract.
Attachments:
Subject:
XIII.C. Action: Staffing Adjustments
Speaker(s):
Ms. Kristine Carlston, Executive Director of Human Resources
Description:
  • Resolution Non-Renewing Probationary Teaching Contracts
Attachments:
Subject:
XIII.D. Report: First Reading: 
  • Policy 203.2-Order of the Regular School Board Meeting
  • Policy 305-Policy Implementation
  • Policy 306 - Administrator Code of Ethics
  • Policy 413-Harassment and Violence
  • Policy 416-Drug, Alcohol, and Cannabis Testing
  • Policy 417-Chemical Use and Abuse
  • Policy 526-Hazing Prohibition
  • Policy 528-Student Parental, Family, and Marital Status Nondiscrimination
Speaker(s):
Ms. Beverly Petrie, School Board Clerk
Description:
The policies are included for your review.
Attachments:
Subject:
XIII.E. Action: Revoke Policy:
  • Policy 102.1-Opportunities of Choice
  • Policy 103.1-Education Program Concerns/Resolution/Appeal
  • Policy 201.6-Community Engagement and Public Participation
  • Policy 215-Board Resignation/Vacancy
  • Policy SR 1.10-Racial, Religious, Sexual Harassment, Violence and Hazing
  • Policy SR 1.7-Drugs, Tobacco, Alcohol Use/Violations
Speaker(s):
Ms. Beverly Petrie, School Board Clerk
Description:
The policies are included for your review.
Attachments:
Subject:
XIV. Strategic Direction D: Develop strong partnerships with the communities we serve
Description:
Nothing to report.
Subject:
XV. Adjournment
Speaker(s):
Ms. Alison Sherman, School Board Chair
Subject:
XVI. Attachments
Description:
  • Policy Committee Minutes, March 6, 2024
  • Director Notes - Katie Hockert
Attachments:

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