Meeting Agenda
CALL TO ORDER
WELCOME AND MEETING FORMAT (2 Min)
ADJOURN TO EXECUTIVE SESSION – Superintendent Evaluation
RECONVENE
Mission Minute/Around The Pack (5 Min)
DISCUSSION MOVED FORWARD: Student Trip
DISCUSSION MOVED FORWARD: State Budget Update & OPS Budget Revisions (20 Min)
PRESENTATION: Montessori Update (30 Min)
DISCUSSION MOVED FORWARD: Burns MOU
CITIZENS ADDRESS AGENDA AND NON-AGENDA ITEMS
HIGH SCHOOL STUDENT REPORTS/REQUESTS (5 Min)
SUPERINTENDENT REPORTS/REQUESTS (10 Min)
BOARD REPORTS/REQUESTS (10 Min)
ACTION ITEMS
CONSENT AGENDA (5 Min)
OTHER ACTION ITEMS
Board Policy - First Reading
Board Policy - Final Reading
Adequate Information to Proceed
RESOLUTION: Burns MOU
DISCUSSION ITEMS
PowerSchool Litigation
31aa State Funding
Board and Negotiations 
COMMENTS FROM THE PUBLIC
OTHER MATTERS (5 Min)
ADJOURN
Agenda Item Details Reload Your Meeting
Meeting: October 27, 2025 at 6:30 PM - Meeting Agenda
Subject:
CALL TO ORDER
Description:
Tom Buffett, Jason Burns, Katie Cavanaugh, Shulawn Doxie, Andrew Phelps, Leeni Shrestha and Jillian Winn
Subject:
WELCOME AND MEETING FORMAT (2 Min)
Description:
Welcome to this regular meeting of the Okemos Board of Education held in public for the purpose of conducting the business of the school board.

There are two opportunities for public comment: Citizens who wish to address agenda or non-agenda items will have an opportunity at the beginning of the meeting, as well as near the end of the meeting. In-person individuals who wish to address the board must complete a blue form, located with the agendas near the room entrance, and present it to the board’s secretary prior to the start of the agenda item. Virtual participants must submit their name and address in a message through the chat box located in Zoom’s meeting controls prior to the start of the agenda item.  

At the appropriate point in the agenda, the board president will call upon individuals who have submitted a blue card or chat message and that individual’s microphone will be un-muted for their comments.
Subject:
ADJOURN TO EXECUTIVE SESSION – Superintendent Evaluation
Description:
Pursuant to Section 8(a) of the Open Meetings Act, the board of education may adjourn to Executive Session for the purpose of discussing the superintendent evaluation.
Recommended Motion(s):
  1. That the board adjourn to Executive Session pursuant to Section 8(a) of the Open Meetings Act for the purpose of discussing the superintendent evaluation (Roll Call)
Subject:
RECONVENE
Description:
Tom Buffett, Jason Burns, Katie Cavanaugh, Shulawn Doxie, Andrew Phelps, Leeni Shrestha and Jillian Winn
Subject:
Mission Minute/Around The Pack (5 Min)
Description:
An opportunity for individual board members to highlight events, activities, and other items of interest.
Subject:
DISCUSSION MOVED FORWARD: Student Trip
Description:
Orchestra Director Justin Valla will present information regarding a student trip to Cleveland proposed for  April 30th to May 1, 2026.
Attachments:
Subject:
DISCUSSION MOVED FORWARD: State Budget Update & OPS Budget Revisions (20 Min)
Description:
Finance Director Elizabeth Lentz will provide an update regarding the recently adopted State budget as well as information regarding proposed budget revisions.
Attachments:
Subject:
PRESENTATION: Montessori Update (30 Min)
Description:
Superintendent Hood will present an update regarding the future of the Montessori program, including a recommendation for a future new building to serve the PreK-4th grade population in a future bond.
Attachments:
Subject:
DISCUSSION MOVED FORWARD: Burns MOU
Description:
The board will discuss a resolution and memorandum of understanding with board member Dr. Jason Burns for assisting the district with the creation, implementation and analysis of surveys for strategic planning purposes.
Attachments:
Subject:
CITIZENS ADDRESS AGENDA AND NON-AGENDA ITEMS
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding items of interest that that may or may not be part of the evening’s agenda.  Citizens are required to limit comments to three minutes, except when this requirement is waived by the board president during the meeting.  A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment and input; however, the board meeting format is designed to facilitate the evening’s agenda and, therefore, restricts board members from engaging in conversation with speakers or immediately responding to questions.  Questions and concerns may be addressed by the board later in the agenda and may be assigned for follow-up by the board or superintendent at a later date.
Subject:
HIGH SCHOOL STUDENT REPORTS/REQUESTS (5 Min)
Description:
The high school student representative will highlight events and issues of interest and take questions from the board.
Subject:
SUPERINTENDENT REPORTS/REQUESTS (10 Min)
Description:
The superintendent will highlight events and issues of interest and take questions from the board.
Subject:
BOARD REPORTS/REQUESTS (10 Min)
Description:
The board will acknowledge receipt of correspondence.
Individual board members may request follow-up on other matters of concern.
Board sub-committees may present their reports or deliver updates.
Subject:
ACTION ITEMS
Description:
Within Action Items, there is a Consent Agenda to expedite the business of the board which groups a number of items together to be dealt with by one action of the board. However, items in the consent agenda may be extracted by individual board member request for further discussion or clarification.
Subject:
CONSENT AGENDA (5 Min)
Description:
In an effort to expedite the business of the board of education, but in no way meant to diminish the importance of each item, a Consent Agenda has been developed.
Recommended Motion(s):
  1. That the board approve items 1 through 3 for immediate implementation and appropriate action. Item 1: Approval of the minutes of the Regular Meeting of October 13, 2025; Item 2: Approval of the Minutes of the Special Meeting of October 14, 2025; and Item 3: Approval of the Minutes of the Executive Session Meeting of October 14, 2025
Subject:
OTHER ACTION ITEMS
Description:
The Other Action Items require additional discussion prior to board action.
Subject:
Board Policy - First Reading
Description:
The board's policy committee conducts an ongoing review of existing policies as they relate to current practice. Policies given first reading by the board are posted to the district website for thirty days for public review before being placed on a board agenda for final approval; policies not given first reading are returned to the policy committee for further review and edit.
Recommended Motion(s):
  1. That the board waive the reading and adopt first reading of board policies 4403 Performance Evaluation; 4408 Termination; 4409 Non-Renewal; 5202 Unlawful Discrimination, Harassment, and Retaliation Against Students; 5405-O Title I Parent and Family Engagement Policy; and 5406 Title I Funds
Attachments:
Subject:
Board Policy - Final Reading
Description:
The board reviewed the following policies at before placing on the website for public review: 2504-O Public Participation at Board Meetings;
3110 Data Breach Response;
3115 Non-Discrimination, Anti-Harassment, and Non-Retaliation;
3115A Definitions for 3115 Series;
3118 Title IX Sexual Harassment;
3201 Accounting;
3211 Post-Issuance Tax Compliance;
3212 Post-Issuance Disclosure Compliance;
3301-O Purchasing and Procurement;
3301A Purchasing and Procurement with Federal Funds;
3307 Construction Administration;
3402 Drills, Plans, and Reports;
3407 Asbestos Management;
3408 Firearms and Weapons;
4101 Non-Discrimination;
4103 Whistleblowers Protection;
4105B Religious Workplace Accommodations for Employees and Applicants;
4407 Discipline;
5104 Age of Majority;
5401-O Parent Involvement in Education;
5411 Student Promotion, Retention, and Placement;
5420 Sex Education;
5421 Work-Based Learning Experience;
5603 Section 504; 5701 Abuse and Neglect;
5707-O School Wellness Policy;
5712 Concussion Awareness
Recommended Motion(s):
  1. That the board waive the reading and adopt final reading of board policies 2504-O Public Participation at Board Meetings; 3110 Data Breach Response; 3115 Non-Discrimination, Anti-Harassment, and Non-Retaliation; 3115A Definitions for 3115 Series; 3118 Title IX Sexual Harassment; 3201 Accounting; 3211 Post-Issuance Tax Compliance; 3212 Post-Issuance Disclosure Compliance; 3301-O Purchasing and Procurement; 3301A Purchasing and Procurement with Federal Funds; 3307 Construction Administration; 3402 Drills, Plans, and Reports; 3407 Asbestos Management; 3408 Firearms and Weapons; 4101 Non-Discrimination; 4103 Whistleblowers Protection; 4105B Religious Workplace Accommodations for Employees and Applicants; 4407 Discipline; 5104 Age of Majority; 5401-O Parent Involvement in Education; 5411 Student Promotion, Retention, and Placement; 5420 Sex Education; 5421 Work-Based Learning Experience; 5603 Section 504; 5701 Abuse and Neglect; 5707-O School Wellness Policy; 5712 Concussion Awareness
Subject:
Adequate Information to Proceed
Description:
Board policy 2503A Adequate Information to Proceed indicates that it is the policy of the board not to take action on an item the first time it is brought to the attention of the board at a public meeting. 
Recommended Motion(s):
  1. That the board waive policy 2503A requirements and take action on whether to adopt the resolution and MOU regarding Member Jason Burns
Subject:
RESOLUTION: Burns MOU
Description:
Board Member Jason Burns is volunteering to assist the district with the creation, implementation and analysis of surveys for strategic planning purposes.
Recommended Motion(s):
  1. That the board waive the reading and adopt the resolution accepting the terms of the Memorandum of Understanding and authorize the Board President to implement this resolution (Roll Call)
Attachments:
Subject:
DISCUSSION ITEMS
Description:
Discussion items are intended to provide an opportunity for review of material and interaction concerning the individual items.  Action is not taken during the board meeting.  Discussion items may be acted upon by the Board of Education at a later date. The board president may move a discussion item forward in the meeting agenda to facilitate timely discussion and/or community input on that discussion item.
Subject:
PowerSchool Litigation
Description:
Superintendent Hood will discuss with the Board the district entering into a lawsuit against Powerschool due to the data breach that impacted Okemos and schools nation-wide last year.
Subject:
31aa State Funding
Description:
The board will discuss 31aa funding through the State, the conditions required to receive the funding, and whether the district wants to opt in.
Subject:
Board and Negotiations 
Description:
The board will receive and update and discuss contract negotiations.
Subject:
COMMENTS FROM THE PUBLIC
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding any item(s) of interest. Individual comments at this time will be limited to three minutes but may be extended at the discretion of the board president.  A designated timekeeper will communicate to the individual who is addressing the board at three minutes.  The board highly values public comment; however, our meeting format does not allow the board to engage in conversation with speakers.  Questions or concerns may be assigned for follow-up by the board or the administration at a later date.
 
Subject:
OTHER MATTERS (5 Min)
Subject:
ADJOURN

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