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Meeting Agenda
CALL TO ORDER
WELCOME AND MEETING FORMAT (2 Min)
RECOGNITION: Board Member Appreciation
CITIZENS ADDRESS AGENDA AND NON-AGENDA ITEMS
HIGH SCHOOL STUDENT REPORTS/REQUESTS (5 Min)
SUPERINTENDENT REPORTS/REQUESTS (10 Min)
BOARD REPORTS/REQUESTS (10 Min)
ACTION ITEMS
CONSENT AGENDA (5 Min)
OTHER ACTION ITEMS
Kinawa Furniture Purchase
Summer Tax Collection
MASB Strategic Planning Services
Board Policy Final Reading
Board Operating Procedures
DISCUSSION ITEMS
PHASE Advisory Board
2024-2025 Budget Revision
COMMENTS FROM THE PUBLIC
OTHER MATTERS (5 Min)
ADJOURN
Agenda Item Details Reload Your Meeting
Meeting: December 9, 2024 at 7:00 PM - Meeting Agenda
Subject:
CALL TO ORDER
Description:
Tom Buffett, Katie Cavanaugh, Shulawn Doxie, Mary Gebara, Melanie Lynn, Andrew Phelps and Jayme Taylor
Subject:
WELCOME AND MEETING FORMAT (2 Min)
Description:
Welcome to this regular meeting of the Okemos Board of Education held in public for the purpose of conducting the business of the school board.

There are two opportunities for public comment: Citizens who wish to address agenda or non-agenda items will have an opportunity at the beginning of the meeting, as well as near the end of the meeting. In-person individuals who wish to address the board must complete a blue form, located with the agendas near the room entrance, and present it to the board’s secretary prior to the start of the agenda item. Virtual participants must submit their name and address in a message through the chat box located in Zoom’s meeting controls prior to the start of the agenda item.  

At the appropriate point in the agenda, the board president will call upon individuals who have submitted a blue card or chat message and that individual’s microphone will be un-muted for their comments.
Subject:
RECOGNITION: Board Member Appreciation
Description:
President Mary Gebara will recognize Members Melanie Lynn and Jayme Taylor for their dedication and service as a member of the Okemos Board of Education. 
Subject:
CITIZENS ADDRESS AGENDA AND NON-AGENDA ITEMS
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding items of interest that that may or may not be part of the evening’s agenda.  Citizens are required to limit comments to three minutes, except when this requirement is waived by the board president during the meeting.  A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment and input; however, the board meeting format is designed to facilitate the evening’s agenda and, therefore, restricts board members from engaging in conversation with speakers or immediately responding to questions.  Questions and concerns may be addressed by the board later in the agenda and may be assigned for follow-up by the board or superintendent at a later date.
Subject:
HIGH SCHOOL STUDENT REPORTS/REQUESTS (5 Min)
Description:
The high school student representative will highlight events and issues of interest and take questions from the board.
Subject:
SUPERINTENDENT REPORTS/REQUESTS (10 Min)
Description:
The superintendent will highlight events and issues of interest and take questions from the board.
Subject:
BOARD REPORTS/REQUESTS (10 Min)
Description:
The board will acknowledge receipt of correspondence.
Individual board members may highlight other events and issues of interest and request follow-up on other matters of concern.
Subject:
ACTION ITEMS
Description:
Within Action Items, there is a Consent Agenda to expedite the business of the board which groups a number of items together to be dealt with by one action of the board. However, items in the consent agenda may be extracted by individual board member request for further discussion or clarification.
Subject:
CONSENT AGENDA (5 Min)
Description:
In an effort to expedite the business of the board of education, but in no way meant to diminish the importance of each item, a Consent Agenda has been developed.
Recommended Motion(s):
  1. That the board approve items 1 through 3 for immediate implementation and appropriate action. Item 1: Approval of the Minutes of the Regular Meeting of November 25, 2024; Item 2: Approval of the Minutes of the Executive Session Meeting of November 25, 2024; and Item 3: That the board acknowledge receipt of the November financial statement and approve payment of bills for November
Action(s):
Motion Carried:
That the board approve items 1 through 3 for immediate implementation and appropriate action. Item 1: Approval of the Minutes of the Regular Meeting of November 25, 2024; Item 2: Approval of the Minutes of the Executive Session Meeting of November 25, 2024; and Item 3: That the board acknowledge receipt of the November financial statement and approve payment of bills for November.Shulawn DoxieMelanie LynnCarried
  • Taylor: Absent
  • Buffett: Yea
  • Cavanaugh: Yea
  • Doxie: Yea
  • Gebara: Yea
  • Lynn: Yea
  • Phelps: Yea
Subject:
OTHER ACTION ITEMS
Description:
The Other Action Items require additional discussion prior to board action.
Subject:
Kinawa Furniture Purchase
Description:
Assistant Superintendent Bailey presented Kinawa classroom furniture to be purchased in the summer of 2025 and provided an overview of future furniture purchases funded by the 2022 bond. 
Recommended Motion(s):
  1. that the board award the purchase of furniture for Kinawa to VS America, in an amount not to exceed $1,894,133.79 and to be funded through the 2022 bond
Action(s):
Motion Carried:
that the board award the purchase of furniture for Kinawa to VS America, in an amount not to exceed $1,894,133.79 and to be funded through the 2022 bond.Tom BuffettAndy PhelpsCarried
  • Taylor: Absent
  • Buffett: Yea
  • Cavanaugh: Yea
  • Doxie: Yea
  • Gebara: Yea
  • Lynn: Yea
  • Phelps: Yea
Attachments:
Subject:
Summer Tax Collection
Description:
Alaiedon Township, Meridian Township, and the City of Lansing have agreed to collect one-half the total summer property tax located in their respective city or township.
Recommended Motion(s):
  1. That the board waive the reading and adopt the resolution for collection of summer property tax as appropriate from Alaiedon Township, Meridian Township, and the City of Lansing and to negotiate a reasonable expense for such collection of the district's tax levy (Roll Call Vote)
Action(s):
Motion Carried:
That the board waive the reading and adopt the resolution for collection of summer property tax as appropriate from Alaiedon Township, Meridian Township, and the City of Lansing and to negotiate a reasonable expense for such collection of the district's tax levy (Roll Call Vote).Katie CavanaughShulawn DoxieCarried
  • Taylor: Absent
  • Buffett: Yea
  • Cavanaugh: Yea
  • Doxie: Yea
  • Gebara: Yea
  • Lynn: Yea
  • Phelps: Yea
Attachments:
Subject:
MASB Strategic Planning Services
Description:
A sub-committee of the board has reviewed the proposal for MASB strategic planning services.
Recommended Motion(s):
  1. that the board authorize the superintendent to complete the contract with MASB to facilitate the Strategic Planning Process in an amount not to exceed $11,147
Action(s):
Motion Carried:
that the board authorize the superintendent to complete the contract with MASB to facilitate the Strategic Planning Process in an amount not to exceed $11,147.Andy PhelpsMelanie LynnCarried
  • Taylor: Absent
  • Buffett: Yea
  • Cavanaugh: Yea
  • Doxie: Yea
  • Gebara: Yea
  • Lynn: Yea
  • Phelps: Yea
Attachments:
Subject:
Board Policy Final Reading
Description:
The board approved first reading of policies 2406 Board Officers' Duties and 2505 Board Committees during its meeting of November 11, 2024. These policies were then posted to the district's website for public review/comment for 30 days or more per board policy.
Recommended Motion(s):
  1. That the board waive the reading and adopt final reading of board policies 2406 Board Officers' Duties and 2505 Board Committees
Action(s):
Motion Carried:
That the board waive the reading and adopt final reading of board policies 2406 Board Officers' Duties and 2505 Board Committees.Katie CavanaughShulawn DoxieCarried
  • Taylor: Absent
  • Buffett: Yea
  • Cavanaugh: Yea
  • Doxie: Yea
  • Gebara: Yea
  • Lynn: Yea
  • Phelps: Yea
Attachments:
Subject:
Board Operating Procedures
Description:
The board has developed and reviewed the proposed Board Operating Procedures.
Recommended Motion(s):
  1. that the board waive the reading and adopt the Board Operating Procedures
Action(s):
Motion Carried:
that the board waive the reading and adopt the Board Operating Procedures.Andy PhelpsMelanie LynnCarried
  • Taylor: Absent
  • Buffett: Yea
  • Cavanaugh: Yea
  • Doxie: Yea
  • Gebara: Yea
  • Lynn: Yea
  • Phelps: Yea
Attachments:
Subject:
DISCUSSION ITEMS
Description:
Discussion items are intended to provide an opportunity for review of material and interaction concerning the individual items.  Action is not taken during the board meeting.  Discussion items may be acted upon by the Board of Education at a later date. The board president may move a discussion item forward in the meeting agenda to facilitate timely discussion and/or community input on that discussion item.
Subject:
PHASE Advisory Board
Description:
Assistant Superintendent Stacy Bailey will provide information regarding a recommendation from the district’s Parent Council for an appointment to the district’s Personal Health and Sexuality Education Advisory (PHASE) Board. 
Attachments:
Subject:
2024-2025 Budget Revision
Description:
Finance Director Elizabeth Lentz will provide information regarding 2024-2025 budget revisions.
Attachments:
Subject:
COMMENTS FROM THE PUBLIC
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding any item(s) of interest. Individual comments at this time will be limited to three minutes but may be extended at the discretion of the board president.  A designated timekeeper will communicate to the individual who is addressing the board at three minutes.  The board highly values public comment; however, our meeting format does not allow the board to engage in conversation with speakers.  Questions or concerns may be assigned for follow-up by the board or the administration at a later date.
 
Subject:
OTHER MATTERS (5 Min)
Subject:
ADJOURN

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