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Meeting Agenda
CALL TO ORDER
WELCOME AND MEETING FORMAT (2 Min)
ORGANIZATIONAL MEETING
Confirmation of Date, Time, and Place for Regular Meetings
Determination of Rules to be Followed in Conducting Meetings
ORGANIZATIONAL MEETING CONT.
PRESENTATION: Senior Center Update (10 Min)
CITIZENS ADDRESS AGENDA AND NON-AGENDA ITEMS
HIGH SCHOOL STUDENT REPORTS/REQUESTS (5 Min)
SUPERINTENDENT REPORTS/REQUESTS (10 Min)
BOARD REPORTS/REQUESTS (10 Min)
ACTION ITEMS
CONSENT AGENDA (5 Min)
OTHER ACTION ITEMS
Superintendent Evaluation
DISCUSSION ITEMS
Food Service Purchase
OHS New Course Recommendation
Meridian Township Letter of Understanding
Agenda Planning Calendar
COMMENTS FROM THE PUBLIC
OTHER MATTERS (5 Min)
ADJOURN
Agenda Item Details Reload Your Meeting
Meeting: January 8, 2024 at 7:00 PM - Meeting Agenda
Subject:
CALL TO ORDER
Description:
Tom Buffett, Katie Cavanaugh, Shulawn Doxie, Mary Gebara, Melanie Lynn, Andrew Phelps and Jayme Taylor
Subject:
WELCOME AND MEETING FORMAT (2 Min)
Description:
Welcome to this regular meeting of the Okemos Board of Education held in public for the purpose of conducting the business of the school board.

There are two opportunities for public comment: Citizens who wish to address agenda or non-agenda items will have an opportunity at the beginning of the meeting, as well as near the end of the meeting. In-person individuals who wish to address the board must complete a blue form, located with the agendas near the room entrance, and present it to the board’s secretary prior to the start of the agenda item. Virtual participants must submit their name and address in a message through the chat box located in Zoom’s meeting controls prior to the start of the agenda item.  

At the appropriate point in the agenda, the board president will call upon individuals who have submitted a blue card or chat message and that individual’s microphone will be un-muted for their comments.
Subject:
ORGANIZATIONAL MEETING
Description:
1.    Call to Order

2.    Selection of Temporary Chair 

3.    Selection of Temporary Secretary

4.    Determination of rules to be followed for conducting the organizational meeting (Robert’s Rules)

5.    Election of President (President Assumes Chair) (Accept nominations, close nominations, vote)

6.    Election of Vice-President

7.    Election of Secretary

8.    Election of Treasurer

9.   Appointment of a Parliamentarian
Subject:
Confirmation of Date, Time, and Place for Regular Meetings
Description:
The board of education established the 2023-2024 school year meeting schedule during its meeting July 20, 2023 and published the dates on the district website.
Recommended Motion(s):
  1. That the board confirm the dates for regular meetings of the board of education for the remainder of the 2023-2024 school year to generally be the second and fourth Monday of each month, adjusted for Mondays with no school; the time of each meeting to begin at 7:00 p.m., with no new discussion after 10:00 p.m.; and the place of meetings to be the Community Conference Room at Central School.
Action(s):
Motion Carried:
That the board confirm the dates for regular meetings of the board of education for the remainder of the 2023-2024 school year to generally be the second and fourth Monday of each month, adjusted for Mondays with no school; the time of each meeting to begin at 7:00 p.m., with no new discussion after 10:00 p.m.; and the place of meetings to be the Community Conference Room at Central School.Tom BuffettAndy PhelpsCarried
  • Buffett: Yea
  • Cavanaugh: Yea
  • Doxie: Yea
  • Gebara: Yea
  • Lynn: Yea
  • Phelps: Yea
  • Taylor: Yea
Subject:
Determination of Rules to be Followed in Conducting Meetings
Description:
The board of education currently conducts meetings in accordance with its established policies.
Recommended Motion(s):
  1. That the board continue to manage board meetings according to its established policies, which are informed by Robert's Rules of Order
Action(s):
Motion Carried:
That the board continue to manage board meetings according to its established policies, which are informed by Robert's Rules of Order.Shulawn DoxieKatie CavanaughCarried
  • Buffett: Yea
  • Cavanaugh: Yea
  • Doxie: Yea
  • Gebara: Yea
  • Lynn: Yea
  • Phelps: Yea
  • Taylor: Yea
Subject:
ORGANIZATIONAL MEETING CONT.
Description:
12.    Determine any changes in representatives to the Board Policy Committee, Ingham County School Officers Association or Okemos Education Foundation (last updated in July, 2023)

13.    Reconvene for regular meeting
 
Subject:
PRESENTATION: Senior Center Update (10 Min)
Description:
Coordinator Cherie Wisdom will provide an update regarding the Meridian Township Senior Center.
Subject:
CITIZENS ADDRESS AGENDA AND NON-AGENDA ITEMS
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding items of interest that that may or may not be part of the evening’s agenda.  Citizens are required to limit comments to three minutes, except when this requirement is waived by the board president during the meeting.  A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment and input; however, the board meeting format is designed to facilitate the evening’s agenda and, therefore, restricts board members from engaging in conversation with speakers or immediately responding to questions.  Questions and concerns may be addressed by the board later in the agenda and may be assigned for follow-up by the board or superintendent at a later date.
Subject:
HIGH SCHOOL STUDENT REPORTS/REQUESTS (5 Min)
Description:
The high school student representative will highlight events and issues of interest and take questions from the board.
Subject:
SUPERINTENDENT REPORTS/REQUESTS (10 Min)
Description:
The superintendent will highlight events and issues of interest and take questions from the board.
Subject:
BOARD REPORTS/REQUESTS (10 Min)
Description:
The board will acknowledge receipt of correspondence.
Individual board members may highlight other events and issues of interest and request follow-up on other matters of concern.
Attachments:
Subject:
ACTION ITEMS
Description:
Within Action Items, there is a Consent Agenda to expedite the business of the board which groups a number of items together to be dealt with by one action of the board. However, items in the consent agenda may be extracted by individual board member request for further discussion or clarification.
Subject:
CONSENT AGENDA (5 Min)
Description:
In an effort to expedite the business of the board of education, but in no way meant to diminish the importance of each item, a Consent Agenda has been developed.
Recommended Motion(s):
  1. That the board approve items 1 through 4 for immediate implementation and appropriate action. Item 1: Approval of the Minutes of the Regular Meeting of December 11, 2023: Item 2: Approval of the Minutes of the Special Meeting of December 18, 2023; Item 3: Approval of the minutes of the Executive Session meeting of December 18, 2023; Item 4: Acknowledge receipt of the December financial statement and approve payment of bills for December
Action(s):
Motion Carried:
That the board approve items 1 through 4 for immediate implementation and appropriate action. Item 1: Approval of the Minutes of the Regular Meeting of December 11, 2023: Item 2: Approval of the Minutes of the Special Meeting of December 18, 2023; Item 3: Approval of the minutes of the Executive Session meeting of December 18, 2023; Item 4: Acknowledge receipt of the December financial statement and approve payment of bills for December.Andy PhelpsTom BuffettCarried
  • Buffett: Yea
  • Cavanaugh: Yea
  • Doxie: Yea
  • Gebara: Yea
  • Lynn: Yea
  • Phelps: Yea
  • Taylor: Yea
Subject:
OTHER ACTION ITEMS
Description:
The Other Action Items require additional discussion prior to board action.
Subject:
Superintendent Evaluation
Description:
The Revised School Code requires school boards to evaluate their superintendent's job performance annually.
Recommended Motion(s):
  1. That the board adopt the 2023 annual evaluation of Superintendent John Hood (Roll Call Vote)
Action(s):
Motion Carried:
That the board adopt the 2023 annual evaluation of Superintendent John Hood (Roll Call Vote).Katie CavanaughJayme TaylorCarried
  • Buffett: Yea
  • Cavanaugh: Yea
  • Doxie: Yea
  • Gebara: Yea
  • Lynn: Yea
  • Phelps: Yea
  • Taylor: Yea
Subject:
DISCUSSION ITEMS
Description:
Discussion items are intended to provide an opportunity for review of material and interaction concerning the individual items.  Action is not taken during the board meeting.  Discussion items may be acted upon by the Board of Education at a later date. The board president may move a discussion item forward in the meeting agenda to facilitate timely discussion and/or community input on that discussion item.
Subject:
Food Service Purchase
Description:
Food Service Director Emily Swirsky will present information regarding a food service purchase to be funded through the food service budget as part of their spend-down plan.
Attachments:
Subject:
OHS New Course Recommendation
Description:
Assistant Superintendent Stacy Bailey and the board will discuss the following high school course proposals, which have been approved by the district’s advisory committee: Music Appreciation (music elective); Exploring Songs as Poetry (language arts elective); World Languages & Culture (world language elective); Astronomy (science elective); AI Assisted-Programming (computer elective); Statistics (math elective).
Attachments:
Goals:
  • Instruction & Learning - PRIORITY 3: Through strong district and building leadership, deepen implementation of high-quality practices and programming.
  • Instruction & Learning
Subject:
Meridian Township Letter of Understanding
Description:
Superintendent Hood will share a draft agreement between OPS and Meridian Township that formalizes their commitment to working together and sharing of public resources.
Attachments:
Subject:
Agenda Planning Calendar
Description:
The board will discuss items to add to the board's agenda planning calendar.
Subject:
COMMENTS FROM THE PUBLIC
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding any item(s) of interest. Individual comments at this time will be limited to three minutes but may be extended at the discretion of the board president.  A designated timekeeper will communicate to the individual who is addressing the board at three minutes.  The board highly values public comment; however, our meeting format does not allow the board to engage in conversation with speakers.  Questions or concerns may be assigned for follow-up by the board or the administration at a later date.
 
Subject:
OTHER MATTERS (5 Min)
Subject:
ADJOURN

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