Meeting Agenda
1. Call to Order
 
2. Roll Call of Attendance
 
3. Approval of Agenda
 
4. Election of Officers
 
5. Board Calendar Dates
 
6. Questions and/or Comments from Citizens Present on Non-Agenda Items
 
7. Presentations and Discussion Items
 
7.1. 2024-25 Annual Report 
 
8. Superintendent's Report
 
9. Approval of the Consent Agenda
 
9.1. Minutes 
9.2. Payment of Bills and ACH Payments
9.3. Personnel
10. Action Items
 
10.1. Acceptance of the FY25 Audit
10.2. Approval of Annual Organizational Resolutions 
10.3. Approval of 2026 Board Compensation 
10.4. Approval of Five Year Review of JPA 
10.5. Resolution Directing Administration to Make Recommendations for Discontinuance and Reductions
10.6. Renewal of Annual Subscription to Laserfiche through OPG-3.
11. Board Forum
 
12. Adjournment
 
Agenda Item Details Reload Your Meeting
Meeting: January 21, 2026 at 6:00 PM - Organizational School Board Meeting
:
1. Call to Order
 
Speaker(s):
Forsberg
:
2. Roll Call of Attendance
 
Speaker(s):
Rebelein
:
3. Approval of Agenda
 
Speaker(s):
Forsberg
Recommended Motion(s):
  1. Approval of Agenda
:
4. Election of Officers
 
Speaker(s):
Forsberg
Description:

The new officers must be nominated and elected.
 
Recommended Motion(s):
  1. Elect a Chairperson
  2. Elect a Vice-Chairperson
  3. Elect a Clerk
  4. Elect a Treasurer
:
5. Board Calendar Dates
 
Speaker(s):
Board Chair
Description:

Wednesday, January 28, 2026 - ALC Winter Graduation at 4:00 p.m. at Quora Education Center
Wednesday, February 4, 2026 - Regular School Board Meeting at 6:00 p.m. 
 
:
6. Questions and/or Comments from Citizens Present on Non-Agenda Items
 
Speaker(s):
Board Chair
Description:

Visitors attending the meeting who wish to address the school board on any issue that is not on the agenda may do so at this time. We ask that you complete the Request to Address the School Board form linked here prior to the school board meeting.
 
:
7. Presentations and Discussion Items
 
:
7.1. 2024-25 Annual Report 
 
Speaker(s):
Shannon Hunter
:
8. Superintendent's Report
 
Speaker(s):
Boe
:
9. Approval of the Consent Agenda
 
Speaker(s):
Board Chair
Recommended Motion(s):
  1. The recommendation is, the School Board approve the Consent Agenda as detailed in the enclosure.
:
9.1. Minutes 
Description:

Meeting Minutes from December 10, 2025.
 
:
9.2. Payment of Bills and ACH Payments
Description:

$4,120,796.45 for check numbers *603589–603631, ACH payments and Wires except for voids as marked on the check register.
 
:
9.3. Personnel
Description:

Employment, Resignation/Termination, Adjust Hours/FTE, Leave of Absence, Reassignment/Transfer, New Position
 
:
10. Action Items
 
:
10.1. Acceptance of the FY25 Audit
Speaker(s):
Kumlien/Jim Eichten
Description:

A report was provided and presented to the School Board by the auditor.
 
Recommended Motion(s):
  1. The recommendation is, the School Board accept the FY25 audit from LB Carlson.
:
10.2. Approval of Annual Organizational Resolutions 
Speaker(s):
Kumlien
Description:
The following resolutions are being recommended for adoption as routine organizational resolutions for 2026. Should discussion on a specific resolution be requested, a letter has been assigned to each resolution.
a.  Designation of Official Newspaper
b.  Designation of Depositories
c.  Designation of Identified Official with Authority (IOwA)
d.  Authorization to Lease, Purchase and Contract for Goods and Services
e.  Authorization of Petty Cash Accounts
f.  Authorization to Seek Legal Counsel
g.  Authorization of Credit Cards
h.  Authorization of Electronic Funds Transfers
i.  Authorization of Facsimile Signature
j.  Authorization of Early Claim Payments
k.  Authorization of Micro-Purchase Threshold
 
Recommended Motion(s):
  1. The recommendation is, the School Board approve the organizational resolutions listed a-k.
:
10.3. Approval of 2026 Board Compensation 
Speaker(s):
Board Chair
Description:

The 2025 per annum level set for members of the Northeast Metro 916 Board is as follows and the annual survey of member district school board compensation for 2025 is attached:

Directors: $5,200
Chairperson: $5,900
Vice-Chair: $5,300
Clerk: $5,400
Treasurer: $5,300
 
Recommended Motion(s):
  1. The recommendation is, the members of the School Board establish compensation levels for 2026 as follows: Directors: $____, Chairperson: $____, Vice-Chair: $____, Clerk: $____, Treasurer: $_____.
:
10.4. Approval of Five Year Review of JPA 
Speaker(s):
Boe
Description:

The 2021 modernization of the original 916 Joint Powers Agreement (JPA) included a provision for a five-year review. This review was established as a mechanism for amendment requiring governing Board approval. The key provisions of the 2021 JPA maintain the existing governance structure and affirm the authority of the 916 School Board to operate in compliance with state law. 
 
Recommended Motion(s):
  1. The recommendation is to continue operating under the current JPA. No statutory changes, legislative actions, or recommendations have necessitated amendments or revisions to the agreement.
:
10.5. Resolution Directing Administration to Make Recommendations for Discontinuance and Reductions
Speaker(s):
Halseth Wirkus
Description:

WHEREAS, when the financial condition and student enrollment variables of the school district dictates that the school board must reduce expenditures immediately, and
WHEREAS, when this reduction in expenditure and student enrollment variables must include discontinuance of positions and discontinuance or curtailment of programs, and
WHEREAS, when a determination must be made as to which teachers' contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting discontinuance of positions,
BE IT RESOLVED by the School Board of Northeast Metropolitan Intermediate School District 916 that the School Board hereby directs the Superintendent of Schools and Administration to consider the discontinuance of programs or positions to effectuate economies in the School District and reduce expenditures, and as a result of student enrollment variables, make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions.
 
Recommended Motion(s):
  1. The recommendation is, the School Board approve the Resolution Directing Administration to Make Recommendations for Discontinuance and Reductions.
:
10.6. Renewal of Annual Subscription to Laserfiche through OPG-3.
Speaker(s):
Noor
Description:

Northeast Metro 916 oversees the licensing and vendor support for member district’s Laserfiche business management platform. This platform provides form submission, document processing, approvals management and long-term secure storage of critical business and educational documentation. This is the yearly renewal for the licensing on that system. A large portion of this licensing is reimbursed to Northeast Metro 916 by our eight participating member districts.
 
Recommended Motion(s):
  1. The recommendation is, the School Board approve renewing the annual subscription to LaserFiche through OPG-3, Inc. effective December 19, 2025 through December 18, 2026 at a total cost of $84,070.32.
:
11. Board Forum
 
Speaker(s):
Forsberg
Description:

The Board Forum provides School Board members with an opportunity to share items of interest and information from their home district. Board members may share verbal updates at the meeting which are pertinent to all the member districts related to the following: MSBA, AMSD and special events in Northeast Metro 916 and Member Districts.
 
:
12. Adjournment
 
Speaker(s):
Forsberg
Recommended Motion(s):
  1. Adjournment of Meeting

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