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Meeting Agenda
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1. Call To Order
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2. Roll Call of Attendance
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3. Approval of Agenda
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4. Election of Officers
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5. Board Calendar Dates
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6. Questions and/or Comments from Citizens Present on Non-Agenda Items
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7. Presentations and Discussion Items
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7.1. 916 Education Foundation
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7.2. Safety at NEM ISD 916
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7.3. First Reading of School Board Policies
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8. Superintendent's Report
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9. Approval of the Consent Agenda
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9.1. Minutes
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9.2. Payment of Bills and ACH Payments
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9.3. Personnel
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9.4. Joint Purchasing Contract Renewal
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10. Action Items
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10.1. Acceptance of the FY23 Audit
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10.2. Approval of Annual Organizational Resolutions
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10.3. Resolution Directing Administration to Make Recommendations for Discontinuance and Reductions
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10.4. Board Compensation
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10.5. Approval of School Board Policies
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11. Board Forum
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12. Closed Session
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13. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | January 17, 2024 at 6:00 PM - Organizational School Board Meeting | |
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1. Call To Order
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| Speaker(s): |
Forsberg
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2. Roll Call of Attendance
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| Speaker(s): |
Payne
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3. Approval of Agenda
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| Speaker(s): |
Forsberg
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Recommended Motion(s):
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4. Election of Officers
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| Speaker(s): |
Forsberg
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Description:
The new officers must be nominated and elected: |
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Recommended Motion(s):
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5. Board Calendar Dates
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| Speaker(s): |
Board Chair
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Description:
Wednesday, February 7, 2024- School Board Meeting at 6:00 p.m. Wednesday, February 14, 2024 - Building Tours: WELS North, South Campus, and Quora Education Center Wednesday, March 20, 2024 - Building Tours: Metro Heights Academy and Karner Blue Education Center Wednesday, April 24, 2024 - Building Tours: Auditory Oral Program, Pankalo Education Center Wednesday, May 1, 2024 - Building Tours: Bellaire Education Center and Mahtomedi Academy |
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6. Questions and/or Comments from Citizens Present on Non-Agenda Items
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| Speaker(s): |
Board Chair
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Description:
Visitors attending the meeting who wish to address the school board on any issue that is not on the agenda may do so at this time. We ask that you complete the Request to Address the School Board form linked here prior to the school board meeting. |
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7. Presentations and Discussion Items
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7.1. 916 Education Foundation
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| Speaker(s): |
Erick Lehet
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7.2. Safety at NEM ISD 916
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| Speaker(s): |
Dustin Vincent/Jamin Wood
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7.3. First Reading of School Board Policies
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| Speaker(s): |
Kim Thebault
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Description:
Policy 401: Equal Employment Opportunity Policy 402: Disability Nondiscrimination Policy Policy 404: Employment Background Checks Policy 409: Employee Publications, Instructional Materials, Inventions, and Creations Policy 519: Interviews of Students by Outside Agencies Policy 520: Student Surveys |
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8. Superintendent's Report
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| Speaker(s): |
Boe
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9. Approval of the Consent Agenda
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| Speaker(s): |
Board Chair
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Recommended Motion(s):
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9.1. Minutes
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Description:
Meeting Minutes from December 6, 2023 |
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9.2. Payment of Bills and ACH Payments
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Description:
$5,864,154.80 for check numbers *602320 - 602408, ACH payments and Wires except for voids as marked on the check register. |
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9.3. Personnel
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Description:
Employment, Resignation/Termination, Retirement, Eliminate Positions, Adjust Hours/FTE, Leave of Absence, Reassignments/Transfers, New Positions |
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9.4. Joint Purchasing Contract Renewal
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Description:
Office & Instructional Supplies Primary Vendor Contract |
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10. Action Items
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10.1. Acceptance of the FY23 Audit
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| Speaker(s): |
Kumlien/Jim Eichten
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Description:
A report was provided and presented to the School Board by the auditor. |
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Recommended Motion(s):
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10.2. Approval of Annual Organizational Resolutions
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| Speaker(s): |
Kumlien
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Description:
The following resolutions are being recommended for adoption as routine organizational resolutions for 2024. Should discussion on a specific resolution be requested, a letter has been assigned to each resolution.
a. Designation of Official Newspaper
b. Designation of Depositories c. Designation of Identified Official with Authority (IOwA) d. Authorization to Lease, Purchase and Contract for Goods and Services
e. Authorization of Petty Cash Accounts f. Authorization to Seek Legal Counsel g. Authorization of Credit Cards h. Authorization of Electronic Funds Transfers i. Authorization of Facsimile Signature j. Authorization of Early Claim Payments k. Authorization of Micro-Purchase Threshold |
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Recommended Motion(s):
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10.3. Resolution Directing Administration to Make Recommendations for Discontinuance and Reductions
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| Speaker(s): |
McAllister
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Description:
WHEREAS, when the financial condition and student enrollment variables of the school district dictates that the school board must reduce expenditures immediately, and WHEREAS, when this reduction in expenditure and student enrollment variables must include discontinuance of positions and discontinuance or curtailment of programs, and WHEREAS, when a determination must be made as to which teachers' contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting discontinuance of positions, BE IT RESOLVED by the School Board of Northeast Metropolitan Intermediate School District 916 that the School Board hereby directs the Superintendent of Schools and Administration to consider the discontinuance of programs or positions to effectuate economies in the School District and reduce expenditures, and as a result of student enrollment variables, make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions. |
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Recommended Motion(s):
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10.4. Board Compensation
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| Speaker(s): |
Board Chair
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Description:
The 2023 per annum level set for members of the Northeast Metro 916 Board is as follows and the annual survey of member district school board compensation for 2023 is attached: Directors: $5,100 Chairperson: $5,800 Vice-Chair: $5,200 Clerk: $5,300 Treasurer: $5,200 |
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Recommended Motion(s):
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10.5. Approval of School Board Policies
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| Speaker(s): |
Thebault
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Description:
The policies listed below were presented for a first reading at the December 6, 2023 School Board Meeting. No changes have been made since the last review. Policy 207: Public Hearings Policy 214: Out of State Travel by School Board Member Policy 406: Public and Private Personnel Data Policy 423: Employee-Student Relationships Policy 424: License Status Policy 505: Distribution of Nonschool-Sponsored Materials on School Premises by Students and Employees Policy 701.1: Modification of School District Budget Policy 702: Accounting |
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Recommended Motion(s):
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11. Board Forum
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| Speaker(s): |
Board Chair
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Description:
The Board Forum provides School Board members with an opportunity to share items of interest and information from their home district. Board members may share verbal updates at the meeting which are pertinent to all of the member districts related to the following: MSBA, AMSD and special events in Northeast Metro 916 and Member Districts |
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12. Closed Session
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| Speaker(s): |
Board Chair
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Description:
The meeting will be closed as permitted by Minn Stat §13D.03, subdivision 1 to consider strategy for labor negotiations. |
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Recommended Motion(s):
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13. Adjournment
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| Speaker(s): |
Board Chair
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Recommended Motion(s):
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