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Meeting Agenda
1. Call to Order
2. Approval of Agenda
3.
Communications and Call to the Public
 
4. Approval of Consent Agenda
4.A. Approval of Minutes
4.B. Ratification of Vouchers
4.B.1. Payroll Vouchers
4.B.2. Expense Vouchers    
4.C. Capital Bond Spending Report
4.D. Financial Report for the month of September FY21/22
4.E. Financial Reports for the month of October FY21/22 and FY22/23
4.F. Out of School Suspension Report School Year 2022-2023, through October 2022
4.G. Fall 2022 Retention & Recruitment Stipend List as of November 5, 2022
4.H. Updated Budget for Gifted and Talented Education (GATE) Program
4.I. Memo to Governing Board – Tax Credit Funds and Playground Equipment, Shade
4.J. Gifts and Donations
4.K. Disposal of District Items
5. Presentation of Mountain Vista K-8 School’s “B” Letter Grade for the 2022-2023 school year as determined by the Arizona State Board of Education and Arizona Department of Education. School letter grades were announced on November 1, 2022. 
6. Presentation by students from Mountain Vista K-8 School’s National Junior Honor Society and Student Council and request for approval of a Leadership Trip to Los Angeles, California over May 26-29, 2023
7. Superintendent's Report
8. Capital Bond Report
9. Oracle Ridge Advisory Committee Report
10. Discussion and second read of ASBA Policy Advisories 737-738.
11. Discussion and request for approval of ASBA Policy Advisories 716-736. The advisories were origianally presented to the Board for review in September and brought back for a second month of review in October. Advisories are provided by the Arizona School Board Assiciation and reflect changes in Arizona laws from the 55th Arizona Legislature.
12. Discussion and request for approval of an updated Superintendent’s Evaluation Tool based on recommendations from Arizona School Boards Association to be used during calendar year 2023.
13. Discussion and request for approval of Superintendent’s Performance Goals mid-year payment for the end of the Fall Semester of the 2022-2023 school year.
14. Discussion and request for approval to enter an agreement with NutriStudents K-12, a program to provide our Food Service Department with software, menus, recipes, graphics, training tools, online documentation, database, forms, and reports to increase kitchen efficiency and student interest in school meals.
15. Discussion and request for approval to enter an agreement with Accountable Healthcare Staffing, Inc. to provide Speech services for students at Mountain Vista K-8 School through the remainder of the 2022-2023 school year.
16. Discussion and request for approval of Governing Board Member attendance at the ASBA New Board Member Orientation on December 14 and/or the ASBA Annual Conference on December 15 and 16, 2022 at the JW Marriott Desert Ridge Resort in Phoenix.
17. Discussion/possible action regarding personnel matters that have occurred since the October 2022 Governing Board Meeting:
18. Upcoming Events
19. Future Meeting Dates and Topics
20. Adjournment
Agenda Item Details Reload Your Meeting

Notice and Agenda of a Public Meeting of the

Governing Board of the Oracle Elementary School District #2

Thursday, November 17, 2022 at 6:00 PM located at

Mt. Vista K-8 School, Room N4, 2618 W El Paseo, Oracle, AZ 85623

and via Zoom, Meeting ID 964 544 1210, Passcode OracleESD2

 

Pursuant to A.R.S. § 38-431.02, notice is given to the general public that the Governing Board of Oracle Elementary School District #2 will hold a public meeting. The Governing Board may change the order of the items listed in the Agenda. The Governing Board may vote to go into Executive Session, which will not be open to the public, to discuss certain matters. Governing Board Members will attend either in person or by telephonic conference call.  The Board may discuss, consider or decide only matters listed on the agenda and other matters related thereto.
Meeting: November 17, 2022 at 6:00 PM - Regular Meeting
Subject:
1. Call to Order
Description:
Pledge of Allegiance
Roll Call
Gary Terrell, Board President
Linda Lyon, Board Vice President
Jeri Taylor, Member
Edie Crall, Member
Camilo Gotay, Member
Subject:
2. Approval of Agenda
Subject:
3.
Communications and Call to the Public
 
Description:
The Governing Board welcomes communication from residents of the District and has provided a specific place on the agenda for the public to address the Board on any concerns within the jurisdiction of the Governing Board.  We do ask that everyone limit their comments to three minutes so that all those who wish to speak may have the opportunity to do so.

If an item has not been listed on the posted agenda, the Board, by law, cannot discuss it or take legal action on it.  At the conclusion of the open call to the public, individual Board members may 1.) Respond to criticism made by those who have addressed the Board, 2.) Ask staff to review a matter or 3.) Ask that a matter be put on a future agenda.

We are required by law to record in the meeting minutes the names of those who speak, so the name of the person speaking will be recorded before the Board is addressed. 
 
Subject:
4. Approval of Consent Agenda
Subject:
4.A. Approval of Minutes
Description:
Regular Governing Board Meeting October 14, 2022
 
Subject:
4.B. Ratification of Vouchers
Subject:
4.B.1. Payroll Vouchers
Description:
V13  $28,450.40   V14  $7,398.92   V15  $64,023.35   V16  $82,430.02  V17  $288.74   V18  $57,117.67   V19  $61,380.59   V20  $1,070.21
Subject:
4.B.2. Expense Vouchers    
Description:
V2333  $151.96   V2334  $15,529.67   V2335  $381,892.61  
V2336  $26,029.09   V2337  $8,428.37   V2338  $48,749.01  
V2339  $151.96   V2340  $28,475.86   V2341  $15,270.17
Subject:
4.C. Capital Bond Spending Report
Subject:
4.D. Financial Report for the month of September FY21/22
Subject:
4.E. Financial Reports for the month of October FY21/22 and FY22/23
Subject:
4.F. Out of School Suspension Report School Year 2022-2023, through October 2022
Subject:
4.G. Fall 2022 Retention & Recruitment Stipend List as of November 5, 2022
Subject:
4.H. Updated Budget for Gifted and Talented Education (GATE) Program
Subject:
4.I. Memo to Governing Board – Tax Credit Funds and Playground Equipment, Shade
Subject:
4.J. Gifts and Donations
Description:
  • Non-fiction books donated by Jim and Judy Walsh
Subject:
4.K. Disposal of District Items
Description:
Furniture disposed of from the Bateman Building, Building A, and Building M, please see attached spreadsheet
Subject:
5. Presentation of Mountain Vista K-8 School’s “B” Letter Grade for the 2022-2023 school year as determined by the Arizona State Board of Education and Arizona Department of Education. School letter grades were announced on November 1, 2022. 
Subject:
6. Presentation by students from Mountain Vista K-8 School’s National Junior Honor Society and Student Council and request for approval of a Leadership Trip to Los Angeles, California over May 26-29, 2023
Subject:
7. Superintendent's Report
Description:
Information provided by Crystle Nehrmeyer, Superintendent 
  • SaddleBrooke Community Outreach’s Walk for Kids on October 29
  • Fall Family Reading Night on November 15
  • Quality First and Mountain Vista Kindergarten Prep Program
  • Phone service for Mountain Vista K-8 School and the District Office
  • Minimum Wage increase effective January 1, 2023
Subject:
8. Capital Bond Report
Description:
  • Ribbon Cutting Ceremony on Tuesday, October 18, 2022
  • Library Construction Update
  • Purchase of School Vans Update
Subject:
9. Oracle Ridge Advisory Committee Report
Description:
Discussion and possible action regarding an election in 2023 to determine if the District may sell the Oracle Ridge Property for non-educational purposes
Subject:
10. Discussion and second read of ASBA Policy Advisories 737-738.
Subject:
11. Discussion and request for approval of ASBA Policy Advisories 716-736. The advisories were origianally presented to the Board for review in September and brought back for a second month of review in October. Advisories are provided by the Arizona School Board Assiciation and reflect changes in Arizona laws from the 55th Arizona Legislature.
Subject:
12. Discussion and request for approval of an updated Superintendent’s Evaluation Tool based on recommendations from Arizona School Boards Association to be used during calendar year 2023.
Subject:
13. Discussion and request for approval of Superintendent’s Performance Goals mid-year payment for the end of the Fall Semester of the 2022-2023 school year.
Subject:
14. Discussion and request for approval to enter an agreement with NutriStudents K-12, a program to provide our Food Service Department with software, menus, recipes, graphics, training tools, online documentation, database, forms, and reports to increase kitchen efficiency and student interest in school meals.
Subject:
15. Discussion and request for approval to enter an agreement with Accountable Healthcare Staffing, Inc. to provide Speech services for students at Mountain Vista K-8 School through the remainder of the 2022-2023 school year.
Subject:
16. Discussion and request for approval of Governing Board Member attendance at the ASBA New Board Member Orientation on December 14 and/or the ASBA Annual Conference on December 15 and 16, 2022 at the JW Marriott Desert Ridge Resort in Phoenix.
Subject:
17. Discussion/possible action regarding personnel matters that have occurred since the October 2022 Governing Board Meeting:
Description:
New Hires - see attached spreadsheet
Alec Carrillo, IT Assistant
Leticia Reidhead, Girls’ Basketball Head Coach (replaces A. Navarro, approved Oct. 2022)

Ratify - New Position
Joe Pereda, Bus Driver Trainee to Certified Bus Driver
Subject:
18. Upcoming Events
Description:
November 18: Yearbook Picture Re-takes
November 19: Community Schools Flag Football at Kearny, all morning
November 23-25: Thanksgiving Holiday, no school and all offices closed
November 28: Boys’ and Girls’ Basketball at Ray, Games start at 4:00 PM
November 29: Boys’ and Girls’ Basketball at San Manuel, Games start at 4:00 PM
December 1: Science Fair, 6:00 PM in Mt. Vista School Gym
December 3: Community Schools Flag Football at Oracle, all morning
December 5-9: Winter STAR Benchmark Testing
December 5: Boys’ and Girls’ Basketball vs Superior, Games start at 3:00 PM
December 7: Boys’ and Girls’ Basketball at San Carlos, Games start at 4:00 PM (masks required)
December 8: Kids’ Closet for Grades 6-8, sponsored by SaddleBrooke Community Outreach
December 9: No Career Day hosted by Mt. Vista PTO (postponed to Spring 2023)
December 10: Community Schools Flag Football at Hayden, all morning
December 12: Boys’ and Girls’ Basketball vs Eloy, Games start at 3:00 PM
December 13: Holiday Concert, 6:00 PM in the Mt. Vista Cafeteria
December 14: ASBA New Board Member Orientation in Phoenix, 8:00 AM to 4:00 PM
December 14: Boys’ and Girls’ Basketball at High Desert, Games start at 4:00 PM
December 15: Preschool Holiday Concert at 10:00 AM in the School Gym
December 15: "Fueling the Future" Food Distribution at PTO Snack Shack, afternoon
December 15-16: ASBA Annual Conference at JW Marriott Desert Ridge Resort, all day
December 15: Polar Express Field Trip for Grades K-2 (Thank you, Triangle Y Ranch Camp!)
December 16: Community Schools Flag Football at San Manuel, evening games
December 19-30: Winter Break, no school
January 2: Welcome back to school, First Day of Quarter 3
January 4: Boys’ and Girls’ Basketball at Hayden, Games start at 4:00 PM
January 10: Boys’ and Girls’ Basketball vs Miami, Games start at 3:00 PM
January 11: Boys’ and Girls’ Basketball vs Cibecue, Games start at 3:00 PM
January 21: Boys’ and Girls’ Basketball Tournament, all day
 
Subject:
19. Future Meeting Dates and Topics
Description:
December 8, 2022 at 6:00 PM: Regular Meeting of the Governing Board and last meeting of 2022. To be held at Mountain Vista K-8 School, Room N4 on Zoom, to include the Superintendent’s State of the District Address.

January 5, 2023 at 6:00 PM: Regular Meeting of the Governign Board and annual Organizational Meeting.  This meeting must be held before January 15, 2023.  To be held at Mountain Vista K-8 School, Room N4 and on Zoom.

At this time, Governing Board Members may request items to be considered and included on the agenda of a future meeting.
Subject:
20. Adjournment

Note: Persons with disabilities in need of reasonable accommodations may contact Kathleen Ochoa, Administrative Assistant to the Governing Board by phone at 520-896-3072 or email at kochoa@osd2.org as early as possible to arrange the accommodation. 

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