Projector: October 14, 2022 at 9:00 AM - Regular Meeting

Meeting Agenda

1. Call to Order

2. Approval of Agenda

3. Communications and Call to the Public.

4. Approval of Consent Agenda

4.A. Approval of Minutes

4.B. Ratification of Vouchers

4.B.1. Payroll Vouchers
V8 $81,523.92 V9 $63,039.61 V10 $82,159.29 V11 $63,712.54
V12 $1,364.15

4.B.2. Expense Vouchers
V2321 $151.96   V2322 $22,912.00   V2323 $71,782.22   V2324 $17,247.95
V2325 $10,983.74   V2326 $28,457.53   V2327 $13,938.45   V2328 $303.92
V2329 $26,108.55   V2330 $12,254.28   V2331 $9,925.17   V2332 $9,506.57

4.C. Capital Bond Spending Report

4.D. Financial Reports for the month of September FY22/23

4.E. FY2023 School District Tax Rates and Levies

4.F. Out of School Suspension Report School Year 2022-2023, through September 2022

4.G. Updated Tax Credit Budget for SY22/23

4.H. Gifts and Donations
-"Stuff the Bus" Donations received after August 24, 2022 - NONE to date

4.I. Disposal of District Items - NONE for October 2022

5. Presentation of the Certificate of Achievement for Excellence in Financial Reporting to the Oracle Elementary School District for the fiscal year ended June 30, 2021 by the Government Finance Officers Association.

6. Review and recommendation for approval of the District’s Annual Financial Report for the fiscal year ended June 30, 2022. -- FINAL Food Service Report attached; FINAL CSF Report attached; FINAL K3READ2022AFR Report attached; FINAL 2023K3READBUDG Report attached; FINAL 2022 COVID 19 Reporting attached; FINAL 2022 School Level Reporting attached;

7. Maintenance and Operations Override and Capital Bond Update and Opportunity for Public Comment. -- M&O Override Report attached; Capital Bond Update Report attached

8. Superintendent's Report

End of Quarter 1 at Mountain Vista K-8 School
Hope Week 2022
Donors Choose District Partner
Fueling our Future 2022, with information from Mrs. Edie Crall

9. Capital Bond Report

Move-in to New Classroom Building (Building N for Grades 5-8)
Ribbon Cutting Ceremony on Tuesday, October 18 at 7:45 AM
Cafeteria and Performance Space Renovations
Library Construction
School Office Design and Pricing
Safety Adjustments for Parking Lot and Entrance Ramp
Abatement and Demolition of Bateman Building – Spring 2023

10. Oracle Ridge Advisory Committee Report

11. Discussion and first read of ASBA Policy Advisories 737-738.

12. Discussion and second read of ASBA Policy Advisories 716-736.

13. Discussion and recommendation that the Governing Board adopt a formal resolution and call on Governor Ducey to convene a special session of the Legislature for the purpose of authorizing the expenditure of the funds the Legislature appropriated in this year’s budget as soon as possible.

14. Discussion and possible request for approval of an updated Superintendent’s Evaluation Tool based on recommendations from Arizona School Boards Association.

15. Discussion/possible action regarding personnel matters that have occurred since the September 2022 Governing Board Meeting.

New Hire – see attached spreadsheet
-Jessica Croci, Substitute Teacher

Offer of Employment, RATIFIED (Inadvertently Left Off Orig Rehire List FY22/23)
-Catherine Damron, Kids Closet – School Picture Days, please see attached spreadsheet

Resignation – see attached letter
Lacey Ramos, Speech Language Pathologist effective October 14, 2022

Winter Basketball SY22/23, please see attached spreadsheet

Winter Cheer SY22/23, please see attached spreadsheet

Horsemanship Program SY22/23, please see attached spreadsheet

16. Upcoming Events

17. Future Meeting Dates and Topics

18. Adjournment

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	October 14, 2022 at 9:00 AM - Regular Meeting
Subject:	1. Call to Order
Description: Pledge of Allegiance Roll Call Gary Terrell, Board President Linda Lyon, Board Vice President Jeri Taylor, Member Edie Crall, Member Camilo Gotay, Member
Subject:	2. Approval of Agenda
Subject:	3. Communications and Call to the Public.
Subject:	4. Approval of Consent Agenda
Subject:	4.A. Approval of Minutes
Description: Governing Board Special Meeting September 15, 2022 Governing Board Regular Meeting September 15, 2022
Subject:	4.B. Ratification of Vouchers
Subject:	4.B.1. Payroll Vouchers V8 $81,523.92 V9 $63,039.61 V10 $82,159.29 V11 $63,712.54 V12 $1,364.15
Subject:	4.B.2. Expense Vouchers V2321 $151.96 V2322 $22,912.00 V2323 $71,782.22 V2324 $17,247.95 V2325 $10,983.74 V2326 $28,457.53 V2327 $13,938.45 V2328 $303.92 V2329 $26,108.55 V2330 $12,254.28 V2331 $9,925.17 V2332 $9,506.57
Subject:	4.C. Capital Bond Spending Report
Subject:	4.D. Financial Reports for the month of September FY22/23
Subject:	4.E. FY2023 School District Tax Rates and Levies
Subject:	4.F. Out of School Suspension Report School Year 2022-2023, through September 2022
Subject:	4.G. Updated Tax Credit Budget for SY22/23
Subject:	4.H. Gifts and Donations -"Stuff the Bus" Donations received after August 24, 2022 - NONE to date
Subject:	4.I. Disposal of District Items - NONE for October 2022
Subject:	5. Presentation of the Certificate of Achievement for Excellence in Financial Reporting to the Oracle Elementary School District for the fiscal year ended June 30, 2021 by the Government Finance Officers Association.
Subject:	6. Review and recommendation for approval of the District’s Annual Financial Report for the fiscal year ended June 30, 2022. -- FINAL Food Service Report attached; FINAL CSF Report attached; FINAL K3READ2022AFR Report attached; FINAL 2023K3READBUDG Report attached; FINAL 2022 COVID 19 Reporting attached; FINAL 2022 School Level Reporting attached;
Subject:	7. Maintenance and Operations Override and Capital Bond Update and Opportunity for Public Comment. -- M&O Override Report attached; Capital Bond Update Report attached
Subject:	8. Superintendent's Report End of Quarter 1 at Mountain Vista K-8 School Hope Week 2022 Donors Choose District Partner Fueling our Future 2022, with information from Mrs. Edie Crall
Description: Information provided by Crystle Nehrmeyer, Superintendent
Subject:	9. Capital Bond Report Move-in to New Classroom Building (Building N for Grades 5-8) Ribbon Cutting Ceremony on Tuesday, October 18 at 7:45 AM Cafeteria and Performance Space Renovations Library Construction School Office Design and Pricing Safety Adjustments for Parking Lot and Entrance Ramp Abatement and Demolition of Bateman Building – Spring 2023
Subject:	10. Oracle Ridge Advisory Committee Report
Subject:	11. Discussion and first read of ASBA Policy Advisories 737-738.
Subject:	12. Discussion and second read of ASBA Policy Advisories 716-736.
Subject:	13. Discussion and recommendation that the Governing Board adopt a formal resolution and call on Governor Ducey to convene a special session of the Legislature for the purpose of authorizing the expenditure of the funds the Legislature appropriated in this year’s budget as soon as possible.
Subject:	14. Discussion and possible request for approval of an updated Superintendent’s Evaluation Tool based on recommendations from Arizona School Boards Association.
Subject:	15. Discussion/possible action regarding personnel matters that have occurred since the September 2022 Governing Board Meeting. New Hire – see attached spreadsheet -Jessica Croci, Substitute Teacher Offer of Employment, RATIFIED (Inadvertently Left Off Orig Rehire List FY22/23) -Catherine Damron, Kids Closet – School Picture Days, please see attached spreadsheet Resignation – see attached letter Lacey Ramos, Speech Language Pathologist effective October 14, 2022 Winter Basketball SY22/23, please see attached spreadsheet Winter Cheer SY22/23, please see attached spreadsheet Horsemanship Program SY22/23, please see attached spreadsheet
Subject:	16. Upcoming Events
Subject:	17. Future Meeting Dates and Topics
Subject:	18. Adjournment

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