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Meeting Agenda
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1. Call to Order
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2. Approval of Agenda
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3. Communications and Call to the Public
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4. Approval of Consent Agenda
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4.A. Approval of Minutes
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4.B. Ratification of Vouchers
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4.B.1. Payroll Vouchers
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4.B.2. Expense Vouchers
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4.C. Financial Reports for the month of July FY20/21 to date and FY21/22
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4.D. ESSER I Budget Revision
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4.E. ESSER II Budget Revision
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4.F. ASBA Policy Service Agreement FY21/22
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4.G. Mountain Vista K-8 School -- SY2021/22 Student Athlete Agreement
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4.H. FY21/22 Wellness Coordinator Designation
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4.I. ASPIN Holding Fund Statement FY20/21
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4.J. Community Schools Fall 2021 Funding
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4.K. Amended SY2021/22 Fee Schedule
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4.L. Securities in Lieu of Retention (SILR) Letters for Projects 1B and 2
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4.M. Gifts and Donations
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5. Superintendent's Report
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6. Back to School Report and Presentation by Shannon Soule, Mountain Vista K-8 School Principal
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7. Discussion of Arizona's Statewide Achievement Assessment for English Language Arts and Mathematics (AzM2) for the Spring 2021 assessment of students in Grades 3-8 at Mountain Vista K-8 School
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8. Discussion of Arizona HB2898 and the District's Safe Return for In-Person Instruction Plan
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9. Discussion/possible action regarding revised FY 2021/22 Oracle Elementary School District Annual Expenditure Budget
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10. Discussion and possible request for approval of wage considerations for FY 2021/2022
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11. Discussion and request for approval of a job description for Food Production Supervisor
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12. Discussion and request for approval of an update to the Classified Hiring Schedule to omit Special Education Bus Aide in Group 2 and add Special Education Bus Aide as $1.00 additional per hour to the employee's current base paraprofessional hourly rate
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13. Update and discussion regarding District expenses related to the Capital Bond Projects at Mountain Vista K-8 School
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14. Discussion and request for approval of the establishment of an easement on the north end of the Mountain Vista K-8 School Parking Lot for the use of the Arizona Water Company
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15. Governing Board to discuss and may consider action to approve the Arizona School Boards Association's (ASBA) draft 2022 Political Agenda, and, direct the District's delegate to the ASBA delegate assembly to represent the Board's determined position
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16. Discussion and request for approval of a continued Memorandum of Understanding between the District and the Oracle Schools Foundation for the 2021/2022 School Year
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17. Request for approval of the Certified Teacher Evaluation List for the 2021/2022 School Year
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18. Request for approval of the District's Organizational Chart for the 2021/2022 School Year
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19. Discussion and first read of Policy Advisories 680-711
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20. Discussion/possible action regarding personnel matters that have occurred since the July 2021 Governing Board Meeting:
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21. Discussion and consideration of approval of the Superintendent's Performance Goals for the 2021/2022 School Year
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22. Upcoming Events
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23. Future Meeting Dates and Topics
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24. Adjournment
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Agenda Item Details
Reload Your Meeting
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Public Hearing Notice: The Oracle School District Governing Board will hold a Public Hearing on the 2021/2022 District Annual Budget Revision I on Thursday, August 19, 2021 at 6:00 p.m. in the Mountain Vista K-8 School Library, 2618 W. El Paseo, Oracle, AZ 85623 and on Zoom, Meeting ID 797 6560 0795, Passcode 0yKBk
Notice and Agenda of a Public Meeting of the Governing Board of the Oracle Elementary School District #2 Thursday, August 19, 2021 at 6:00 PM in the Mountain Vista K-8 School Library 2618 W El Paseo, Oracle, AZ 85623 and on Zoom, Meeting ID 797 6560 0795, Passcode 0yKBkN
Pursuant to A.R.S. § 38-431.02, notice is given to the general public that the Governing Board of Oracle Elementary School District #2 will hold a public meeting. The Governing Board may change the order of the items listed in the Agenda. The Governing Board may vote to go into Executive Session, which will not be open to the public, to discuss certain matters. Governing Board Members will attend either in person or by telephonic conference call. |
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| Meeting: | August 19, 2021 at 6:00 PM - Regular Meeting | |
| Subject: |
1. Call to Order
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Description:
Pledge of Allegiance
Roll Call Gary Terrell, Board President Linda Lyon, Board Vice President Jeri Taylor, Member Edie Crall, Member Camilo Gotay, Member |
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| Subject: |
2. Approval of Agenda
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| Subject: |
3. Communications and Call to the Public
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Description:
The Governing Board welcomes communication from residents of the District and has provided a specific place on the agenda for the public to address the Board on any concerns within the jurisdiction of the Governing Board. We do ask that everyone limit their comments to three minutes so that all those who wish to speak may have the opportunity to do so.
If an item has not been listed on the posted agenda, the Board, by law, cannot discuss it or take legal action on it. At the conclusion of the open call to the public, individual Board members may 1.) Respond to criticism made by those who have addressed the Board, 2.) Ask staff to review a matter or 3.) Ask that a matter be put on a future agenda. We are required by law to record in the meeting minutes the names of those who speak, so the name of the person speaking will be recorded before the Board is addressed. |
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| Subject: |
4. Approval of Consent Agenda
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| Subject: |
4.A. Approval of Minutes
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Description:
Governing Board Regular Meeting July 15, 2021
Governing Board Emergency Meeting July 30, 2021 |
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4.B. Ratification of Vouchers
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4.B.1. Payroll Vouchers
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Description:
V1 $37,434.13 V2 $53,196.79
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4.B.2. Expense Vouchers
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Description:
FY2020/21: V2142 $18,708.47 V2143 $1,245.78 V2144 $280,871.06 V2145 $849,637.81
FY2021/22: V2201 $19,875.06 V2202 $14,139.52 V2203 $25,590.90 V2204 $46,387.15 |
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4.C. Financial Reports for the month of July FY20/21 to date and FY21/22
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| Subject: |
4.D. ESSER I Budget Revision
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4.E. ESSER II Budget Revision
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| Subject: |
4.F. ASBA Policy Service Agreement FY21/22
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| Subject: |
4.G. Mountain Vista K-8 School -- SY2021/22 Student Athlete Agreement
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| Subject: |
4.H. FY21/22 Wellness Coordinator Designation
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| Subject: |
4.I. ASPIN Holding Fund Statement FY20/21
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| Subject: |
4.J. Community Schools Fall 2021 Funding
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| Subject: |
4.K. Amended SY2021/22 Fee Schedule
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4.L. Securities in Lieu of Retention (SILR) Letters for Projects 1B and 2
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4.M. Gifts and Donations
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Description:
-Melody Van ES, miscellaneous school supplies
-Marcos Campos, Pastor - Iglesia Bautista, Oracle, back packs |
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5. Superintendent's Report
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Description:
Information provided by Crystle Nehrmeyer, Superintendent regarding the following:
a. August Fire Drill and Announced Lockdown Drill b. Fall Athletics for Grades 6-8 (Girl's Volleyball) c. Community Schools for Grades PreK-8 (Soccer) d. Fall Star Benchmark Testing and Interventions e. Social Studies and Science Curriculum |
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6. Back to School Report and Presentation by Shannon Soule, Mountain Vista K-8 School Principal
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| Subject: |
7. Discussion of Arizona's Statewide Achievement Assessment for English Language Arts and Mathematics (AzM2) for the Spring 2021 assessment of students in Grades 3-8 at Mountain Vista K-8 School
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| Subject: |
8. Discussion of Arizona HB2898 and the District's Safe Return for In-Person Instruction Plan
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|
| Subject: |
9. Discussion/possible action regarding revised FY 2021/22 Oracle Elementary School District Annual Expenditure Budget
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|
| Subject: |
10. Discussion and possible request for approval of wage considerations for FY 2021/2022
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| Subject: |
11. Discussion and request for approval of a job description for Food Production Supervisor
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| Subject: |
12. Discussion and request for approval of an update to the Classified Hiring Schedule to omit Special Education Bus Aide in Group 2 and add Special Education Bus Aide as $1.00 additional per hour to the employee's current base paraprofessional hourly rate
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13. Update and discussion regarding District expenses related to the Capital Bond Projects at Mountain Vista K-8 School
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Description:
a. Construction update
b. Expenses to date c. Review of the two CMAR Contracts: i. CMAR #1 with Projects 1A and 1B ii. CMAR #2 with Project 2 d. Update regarding the Guaranteed Maximum Price (GMP) for Projects 1A - New Classroom Construction, Library Renovations, School Office Renovations |
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14. Discussion and request for approval of the establishment of an easement on the north end of the Mountain Vista K-8 School Parking Lot for the use of the Arizona Water Company
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15. Governing Board to discuss and may consider action to approve the Arizona School Boards Association's (ASBA) draft 2022 Political Agenda, and, direct the District's delegate to the ASBA delegate assembly to represent the Board's determined position
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16. Discussion and request for approval of a continued Memorandum of Understanding between the District and the Oracle Schools Foundation for the 2021/2022 School Year
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17. Request for approval of the Certified Teacher Evaluation List for the 2021/2022 School Year
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18. Request for approval of the District's Organizational Chart for the 2021/2022 School Year
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19. Discussion and first read of Policy Advisories 680-711
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20. Discussion/possible action regarding personnel matters that have occurred since the July 2021 Governing Board Meeting:
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Description:
Transfers
-Brianna Looney, Floating Aide to Special Projects Secretary (Ratify eff. July 27, 2021) New Hires -Diana Richards, Food Production Supervisor -Kelly Suttle, Substitute Teacher -Marnie Binney, Substitute Teacher -Rosalia Sanchez, Paraprofessional - Bus Aide -Siria Hurtado, Floating Aide -Trina Duarte, Special Education Paraprofessional (Rehire/Ratify eff. August 4, 2021) Additional Hours/RATIFY -CPR/First Aid Training on August 4, 2021 (see attached spreadsheet) -Elina Gaona for Summer Bus Prep instead of Bus Driver Training - Summer 2021 -Frank Gallardo for Bus Driver Training, Summer 2021 -Misty Chavez, additional hours for Bus Driver Training -Toni Sanchez, additional hours in Kindergarten at the beginning of the school year before Preschool begins on August 16 -Amy Hinton, additional hours in Special Education and as a Bus Aide at the beginning of the school year before Preschool begins on August 16 Annual Approvals -Stipends for 2021-2022 School Year (Please see attached spreadsheet and addendums) -Athletic Coaches for Season 1 - Volleyball, Cheer (see attached spreadsheet) Disclosures -AJ Benavidez has been employed as a Paraprofessional - Bus Aide for multiple years and will continue to be employed in this role, earning the additional $1.00 per hour to his base hourly wage as approved in Agenda Item #12 -Donna Koenig has been employed as a Paraprofessional for two years and will now also work hours as a Paraprofessional - Bus Aide, earning the additional $1.00 per hour to her base hourly wage as approved in Agenda Item #12 -Attached to this Agenda Item is a list of our currently employed Paraprofessionals, each of these employees may be asked to serve as a substitute Paraprofessional - Bus Aide during the 2021-2022 school year and would earn the additional $1.00 per hour to his/her base hourly wage as approved in Agenda Item #12 Rejected Contract -Terry Ellis, 12 mo. employee contract |
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21. Discussion and consideration of approval of the Superintendent's Performance Goals for the 2021/2022 School Year
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22. Upcoming Events
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Description:
Tuesday, August 24 - Annual Governing Board Walkthrough of Mountain Vista K-8 School starting at 7:30 AM
September 8-10 -- ASBA Law Conference at Camelback Inn, Scottsdale, AZ Saturday, September 11 - ASBA Delegate Assembly at Camelback Inn, Scottsdale, AZ Saturday, September 11 - Community Schools Soccer at Hayden, all morning Saturday, September 18 - Community Schools Soccer at Home, all morning Saturday, September 25 - Community Schools Soccer at Kearny, all morning Saturday, September 25 - Stuff the Bus Event in SaddleBrooke from 8:00 AM to 10:00 AM and in SaddleBrooke Ranch from 10:30 AM to 12:00 PM Saturday, October 2 - Community Schools Soccer at Mammoth, all morning October 4-8 - Hope Week at Mountain Vista K-8 School Friday, October 8 - Hope Walk, all morning Saturday, October 9 - Community Schools Soccer at San Manuel, all morning October 11-15 - Fall Break Wednesday, October 20 - ASBA Pinal County Meeting (location, time TBD) |
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23. Future Meeting Dates and Topics
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Description:
September 16 at 6:00 PM - Regular meeting of the Governing Board to include a State of the District. Regular meeting will be held at SaddleBrooke Ranch in the La Hacienda Building
October 7 at 6:00 PM - Regular meeting of the Governing Board to include the District's Annual Financial Report which must be reviewed and approved by October 15. Regular meeting will be held at Mountain Vista K-8 School in the School Library |
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24. Adjournment
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Note: Persons with disabilities in need of reasonable accommodations may contact 520-896- 3072 as early as possible to arrange the accommodation. According to A.R.S. 38-431.02, the Board may discuss, consider or decide “only matters listed on the agenda and other matters related thereto. |
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