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Meeting Agenda
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1. Call to Order
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2. Approval of Agenda
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3. Communication and Call to the Public
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4. Approval of Consent Agenda
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4.A. Approval of Minutes
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4.B. Ratification of Vouchers
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4.B.1. Payroll Vouchers
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4.B.2. Expense Vouchers
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4.C. Financial Reports for the month of May FY20/21
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4.D. Arizona School Facilities Board Monthly Report
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4.E. Disposal of District Items
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4.F. RATIFY - Designation of Brigette Martin as Student Activities Treasurer, and both Kathleen Ochoa and Dawn Ruiz as back-up Student Activities Treasurer for FY20/21
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4.G. Designation of Brigette Martin as Student Activities Treasurer, and both Kathleen Ochoa and Dawn Ruiz as back-up Student Activities Treasurer for FY21/22
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4.H. Approval of Governing Board Written Addendum to Superintendent's Performance Pay Goals Spreadsheet
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4.I. Resolution, District Bank Signers for FY21/22
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4.J. Approval of the following IGA/Agreements for FY2021/2022
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4.K. Approval of Sole Source Vendors for FY2021/2022
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4.L. District Nominal Budget for FY21/22
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4.M. Correct SY 21/22 District Calendar to reflect an August 4 start date for 10 month employees
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4.N. Approval of the following pay scales for FY 21/22, with no changes
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4.O. Assessed Values for Tax Rates for FY 21/22
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4.P. Mt. Vista K-8 School Fee Schedule for 2021-2022 School Year
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4.Q. Mt. Vista K-8 School Character Education - PBIS Program for SY 21/22
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4.R. District Benefits for FY 21/22
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4.S. Targeted Support Improvement (TSI) Grant Revision for FY 20/21
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4.T. Approval of possible over-expenditure of budget subsections of the 2020/2021 budget, should it become necessary. The M&O (Maintenance and Operation) Budget has 3 subsections - Regular Education, Special Education and Transportation. In the event that one or two of the subsections of the M&O budget need to be overspent, authorization is required by the Governing Board according to statute. This over expenditure would not overspend the M&O budget; it would only apply to one or two of the three subsections. The district does not anticipate the need to overspend any of the three subsections; this action is needed to support the financial requirements and needs of the district.
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4.U. Mt. Vista K-8 School Annual Suspension Report - 2020/2021 School Year
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4.V. Closure of Chase Bank Account used for PayPal Tax Credit Donations: Inactive since 2019; District Website no longer compatible with PayPay. After research conducted by IT Department, a comparable application for receiving electronic tax credit payments was not found.
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4.W. Gifts and Donations
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5. Superintendent's Report
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6. Presentation and discussion of the Proposed Annual Expenditure Budget for Fiscal Year 21/22
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7. Request for approval of the Proposed Annual Expenditure Budget for Fiscal Year 21/22
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8. Discussion and request for approval of employment contracts for District Support Staff and Speech Language Pathologist during Fiscal Year 2021/2022
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9. Discussion and request for approval of an hourly wage adjustment for certified bus drivers currently employed by the District, to be effective July 1, 2021
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10. Discussion and request for approval of an allocation of remaining funds from the Elementary and Secondary School emergency Relief (ESSER II) Fund Application for HVAC Replacement at Mountain Vista K-8 School
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11. Presentation and discussion of the District's allocation and projected use of funds from the Elementary and Secondary School Emergency Relief (ESSER III) Fund
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12. Discussion of wage considerations for FY21/22
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13. Update and discussion regarding Capital Bond Projects and related expenses since the May 2021 meeting of the Governing Board at Mountain Vista K-8 School
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14. First read and discussion of a proposed revision to District Policy GCCG - Professional / Support Staff Voluntary Transfer of Accrued Sick Leave
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15. Discussion and approval of a modification to the District's Teacher Evaluation Instrument which references the MAP Assessment, which was replaced by the Renaissance Star Reading and Star Math Assessments in 2019-2020 as measures of student growth and achievement
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16. Discussion regarding upcoming ASBA Law Conference Sept 8-10, 2021, in-person
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17. Discussion and request for approval regarding personnel matters that have occurred since the May 2021 Governing Board Meeting:
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18. Discussion and approval of accrued sick leave buy back for an eligible employee upon retirement at the end of the 2020-2021 school year
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19. Presentation and discussion of the Mountain Vista K-8 School - End of Year Report
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20. Upcoming Events
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21. Future Meeting Dates and Topics
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22. Adjournment
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Agenda Item Details
Reload Your Meeting
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Pursuant to ARS 38-431.02, notice is given to the general public that the Governing Board of Oracle Elementary School District #2 will hold a public meeting. The Governing Board may change the order of the items listed in the Agenda. The Governing Board may vote to go into Executive Session, which will not be open to the public, to discuss certain matters. Governing Board Members will attend either in person or by telephonic conference call. |
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| Meeting: | June 29, 2021 at 10:00 AM - Regular Meeting | |
| Subject: |
1. Call to Order
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Description:
Pledge of Allegiance
Roll Call Gary Terrell, Board President Linda Lyon, Board Vice President Jeri Taylor, Member Edie Crall, Member Camilo Gotay, Member |
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| Subject: |
2. Approval of Agenda
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| Subject: |
3. Communication and Call to the Public
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Description:
The Governing Board welcomes communication from residents of the District and has provided a specific place on the agenda for the public to address the Board on any concerns within the jurisdiction of the Governing Board. We do ask that everyone limit their comments to three minutes so that all those who wish to speak may have the opportunity to do so.
If an item has not been listed on the posted agenda, the Board, by law, cannot discuss it or take legal action on it. At the conclusion of the open call to the public, individual Board members may 1.) Respond to criticism made by those who have addressed the Board, 2.) Ask staff to review a matter or 3.) Ask that a matter be ut on a future agenda. We are required by law to record in the minutes the manes of those who speak, so the name of the person speaking will be recorded before the Board is addressed. |
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| Subject: |
4. Approval of Consent Agenda
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| Subject: |
4.A. Approval of Minutes
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Description:
Study Session Meeting - May 20, 2021
Regular Governing Board Meeting - May 20, 2021 |
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| Subject: |
4.B. Ratification of Vouchers
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| Subject: |
4.B.1. Payroll Vouchers
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Description:
V46 $68,548.45 V47 $55,686.51 V48 $68,643.31 V49 $55,516.70
V50 $67,377.66 V51 $55,825.40 V52 $179,703.92 V53 $21,225.46 V54 $21,225.46 V55 $21,225.46 V56 $21,225.87 V57 $27,923.32 V58 $6,069.14 V59 $20,106.66 V60 $55,737.17 |
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4.B.2. Expense Vouchers
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Description:
V2136 $90,520.38 V2137 $76,444.70 V2138 $11,024.75
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| Subject: |
4.C. Financial Reports for the month of May FY20/21
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| Subject: |
4.D. Arizona School Facilities Board Monthly Report
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| Subject: |
4.E. Disposal of District Items
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| Subject: |
4.F. RATIFY - Designation of Brigette Martin as Student Activities Treasurer, and both Kathleen Ochoa and Dawn Ruiz as back-up Student Activities Treasurer for FY20/21
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| Subject: |
4.G. Designation of Brigette Martin as Student Activities Treasurer, and both Kathleen Ochoa and Dawn Ruiz as back-up Student Activities Treasurer for FY21/22
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| Subject: |
4.H. Approval of Governing Board Written Addendum to Superintendent's Performance Pay Goals Spreadsheet
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| Subject: |
4.I. Resolution, District Bank Signers for FY21/22
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| Subject: |
4.J. Approval of the following IGA/Agreements for FY2021/2022
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Description:
a. Continued IGA with Vail Unified School District for technical services
b. The Trust/Alliance Agreements for FY21/22 |
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| Subject: |
4.K. Approval of Sole Source Vendors for FY2021/2022
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| Subject: |
4.L. District Nominal Budget for FY21/22
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| Subject: |
4.M. Correct SY 21/22 District Calendar to reflect an August 4 start date for 10 month employees
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| Subject: |
4.N. Approval of the following pay scales for FY 21/22, with no changes
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Description:
1. Extra Curricular Pay Scale
2. Classified Staff Hiring Schedule 3. Certified Staff Hiring Schedule 4. Substitute Salary Schedule |
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| Subject: |
4.O. Assessed Values for Tax Rates for FY 21/22
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| Subject: |
4.P. Mt. Vista K-8 School Fee Schedule for 2021-2022 School Year
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| Subject: |
4.Q. Mt. Vista K-8 School Character Education - PBIS Program for SY 21/22
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| Subject: |
4.R. District Benefits for FY 21/22
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| Subject: |
4.S. Targeted Support Improvement (TSI) Grant Revision for FY 20/21
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|
| Subject: |
4.T. Approval of possible over-expenditure of budget subsections of the 2020/2021 budget, should it become necessary. The M&O (Maintenance and Operation) Budget has 3 subsections - Regular Education, Special Education and Transportation. In the event that one or two of the subsections of the M&O budget need to be overspent, authorization is required by the Governing Board according to statute. This over expenditure would not overspend the M&O budget; it would only apply to one or two of the three subsections. The district does not anticipate the need to overspend any of the three subsections; this action is needed to support the financial requirements and needs of the district.
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| Subject: |
4.U. Mt. Vista K-8 School Annual Suspension Report - 2020/2021 School Year
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| Subject: |
4.V. Closure of Chase Bank Account used for PayPal Tax Credit Donations: Inactive since 2019; District Website no longer compatible with PayPay. After research conducted by IT Department, a comparable application for receiving electronic tax credit payments was not found.
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| Subject: |
4.W. Gifts and Donations
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Description:
- Larry & Kim Schweitzer - safety vests, clipboards, hand sanitizer and napkins
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| Subject: |
5. Superintendent's Report
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Description:
A. Teacher of the Year - Amber Cruea, 7th and 8th Grade Math
B. Employee of the Year - Darlene Cavanaugh, Reading Specialist C. Team of the Year - Food Service Team - Cheri Clinton, Chas Brownrigg, Rosa Pinedo & Laura Henneman D. Saddlebrooke Rotary's Citizen of the Year Award - Edie Crall E. Update regarding District's COVID-19 Mitigation Plan and its procedures regarding school athletics, extra-curricular activities, and community use of the school facilities F. "Create Your Own Kitchen" Program |
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| Subject: |
6. Presentation and discussion of the Proposed Annual Expenditure Budget for Fiscal Year 21/22
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| Subject: |
7. Request for approval of the Proposed Annual Expenditure Budget for Fiscal Year 21/22
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| Subject: |
8. Discussion and request for approval of employment contracts for District Support Staff and Speech Language Pathologist during Fiscal Year 2021/2022
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|
| Subject: |
9. Discussion and request for approval of an hourly wage adjustment for certified bus drivers currently employed by the District, to be effective July 1, 2021
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|
| Subject: |
10. Discussion and request for approval of an allocation of remaining funds from the Elementary and Secondary School emergency Relief (ESSER II) Fund Application for HVAC Replacement at Mountain Vista K-8 School
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|
| Subject: |
11. Presentation and discussion of the District's allocation and projected use of funds from the Elementary and Secondary School Emergency Relief (ESSER III) Fund
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|
| Subject: |
12. Discussion of wage considerations for FY21/22
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|
| Subject: |
13. Update and discussion regarding Capital Bond Projects and related expenses since the May 2021 meeting of the Governing Board at Mountain Vista K-8 School
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|
| Subject: |
14. First read and discussion of a proposed revision to District Policy GCCG - Professional / Support Staff Voluntary Transfer of Accrued Sick Leave
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|
| Subject: |
15. Discussion and approval of a modification to the District's Teacher Evaluation Instrument which references the MAP Assessment, which was replaced by the Renaissance Star Reading and Star Math Assessments in 2019-2020 as measures of student growth and achievement
|
|
| Subject: |
16. Discussion regarding upcoming ASBA Law Conference Sept 8-10, 2021, in-person
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|
| Subject: |
17. Discussion and request for approval regarding personnel matters that have occurred since the May 2021 Governing Board Meeting:
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Description:
Transfers
-Misty Chavez, Substitute Food Service Assistant to Bus Driver Trainee -Shannon Soule, Dean of Students to Principal (Memo provided) attached spreadsheet for both New Hires -Debra Pacheco, Special Projects Secretary effective June 7, 2021 (Ratify), attached spreadsheet Additional Hours -Robert Altamirano, 5 Days Temporary Grounds Work in May 2021 (Ratify), attached spreadsheet -Front Office Help FY20/21 School Year and June Summer Hours (Ratify), attached spreadsheet -Summer Office Help / PO Requisition Processing Summer Hours in FY20/21 (Ratify) and FY21/22, attached spreadsheet -Summer I Maintenance Projects, attached spreadsheet -Summer Standards Boot Camp, attached spreadsheet -Summer Paraprofessional Boot Camp, attached spreadsheet Prop. 301 Plan - Fund 012 -- Teacher Performance Pay This plan was approved by the Governing Board on October 15, 2020, attached spreadsheet Final Fund 11 and Fund 13 Payout Attached spreadsheet FY 20/21 Comp Time Payout Attached spreadsheet Resignation -Scott Ashby, School Counselor -Debra Pacheco, Special Projects Secretary, effective June 15, 2021 Rejected Contract -Eduardo Macias, Music Teacher |
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| Subject: |
18. Discussion and approval of accrued sick leave buy back for an eligible employee upon retirement at the end of the 2020-2021 school year
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| Subject: |
19. Presentation and discussion of the Mountain Vista K-8 School - End of Year Report
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| Subject: |
20. Upcoming Events
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Description:
Monday, July 5 - District Offices Closed for Independence Day Holiday
Thursday, July 15 - Mountain Vista K-8 School Office reopens for the new school year from 8:00 AM to 3:00 PM, Monday through Friday July 19-21 - Standards Boot Camp for Mountain Vista Teachers at Triange Y Camp July 22-23 -- Paraprofessional Boot Camp at Triangle Y Camp Friday, July 30 - New Teachers Report Monday, August 2 - Certified Staff Report for the 2021-2022 School Year Tuesday, August 3 - Teacher In-Service Day Wednesday, August 4 - Paraprofessionals and 10-month Classified Staff Report for the 2021-2022 School Year Thursday, August 5 - First Day of School at Mountain Vista K-8 School Monday, August 9 - First Day of Preschool at Mountain Vista Kindergarten Prep September 8-10 - ASBA Law Conference at Camelback Inn, Scottsdale, AZ |
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21. Future Meeting Dates and Topics
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Description:
July 15 at 9:00 AM - Public Hearing of the Governing Board to include the District's Annual Budget for Fiscal Year 2021/2022. Public Hearing will be immediately followed by the Regular Meeting of the Governing Board. Both meetings will be held at Saddlebrooke in the Sonoran Room at the Mountain View Clubhouse
August 16 at 6:00 PM - Regular Meeting of the Governing Board to include a "Back to School" Report and State of the District. Regualr Meeting will be held at Saddlebrooke Ranch at the Hacienda Club September 16 - Annual Facilities Report (new) October 7 - Annual Financial Report November 18 - School Level Reporting -- Annual Financial Report December 9 - Revised Budget for 2021-2022 and Superintendent's Evaluation January 23 - Annual Organizational Meeting |
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22. Adjournment
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Note: Persons with disabilities in need of reasonable accommodations may contact 520-896-3072 as early as possible to arrange the accommodation. According to ARS 38-431.02, the Board ay discuss, consider or decide "only matters listed on the agenda and other matters related thereto." |
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