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Meeting Agenda
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1. Call to order
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2. Approval of Agenda
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3. Presentation/Recognition
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4. Approval of Consent Agenda
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4.A. Approval of Minutes
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4.B. Ratification of Vouchers
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4.B.1. Expenditure Vouchers
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4.B.2. Payroll Vouchers
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4.C. Financial Reports for the Month of May
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4.D. Approval of possible over-expenditure of budget subsections of the 2019/2020 budget, should it become necessary. The M&O (Maintenance and Operation) Budget has 3 subsections - Regular Education, Special Education and Transportation. In the event that one or two of the subsections of the M&O budget need to be overspent, authorization is required by the Governing Board according to statute. This over expenditure would not overspend the M&O budget; it would only apply to one or two of the three subsections. The district does not anticipate the need to overspend any of the subsections; this action is needed to support the financial requirements and needs of the district.
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4.E. District Agreements/Resolutions
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4.F. District Benefits for Fiscal year 2020/2021
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4.G. Gifts and Donations
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4.H. Grants/Donations of Funds and Expenditures
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4.I. Approval of FY 20/21 Sole Source Vendors
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4.J. Approval of Modular Building and Bus payment for FY 20/21
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4.K. Renewal of E-Rate Consulting services
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4.L. Nominal Budget for 2020-2021 School Year
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4.M. Correct the 2020/2021 District Calendar that was approved by the Governing Board in February 2020.
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5. Superintendent's Report
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6. Superintendent's End of Year Report
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7. Executive Session - Superintendent's Performance Pay
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8. Discussion/possible action and update regarding the Memorandum of Understanding for the 2020-2021 school year between the Oracle Schools Foundation and the Oracle Elementary School District.
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9. Discussion and update regarding Capital Bond Projects.
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10. Discussion and update regarding Arizona School Facilities Board Projects.
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11. Discussion/ratification of the Terms and Conditions required by the Arizona Schools Facilities Board for the Science Roofing Project.
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12. Discussion/possible action regarding the first reading of Criminal History Record Information policy.
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13. Discussion/possible action regarding the purchase of Edulog software for the 2020-2021 school year.
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14. Discussion regarding the first read of the updated Student Dress Code and the new Staff Dress Code.
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15. Discussion/possible action regarding the Classified Hiring Schedule effective July 1, 2020.
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16. Discussion/possible action regarding the approval of At-Will Work Agreements for the 2020-2021 school year.
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17. Discussion/possible action regarding the approval of Support Staff Term Agreements for the District Administrative Team for the 2020-2021 school year.
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18. Discussion/possible action regarding the emergency policy adoption of Sick Leave Buy Back Policy.
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19. Discussion/possible action regarding the approval of Sick Leave Buy Backs for those retiring at the end of the 2019/2020 school year.
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20. Discussion/possible action regarding Personnel Matters since the May 2020 Regular Governing Board Meeting.
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21. Upcoming Events
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22. Future Meeting Dates and Topics
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23. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | June 18, 2020 at 6:00 PM - Regular | |
| Subject: |
1. Call to order
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Description:
Pledge of Allegiance
Roll Call Linda Lyon, Board President Gary Terrell, Board Vice President Jeff McClure, Member Steve Brown, Member Jeri Taylor, Member |
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| Subject: |
2. Approval of Agenda
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| Subject: |
3. Presentation/Recognition
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Description:
Volunteer of the Year - Mr. Clay and Mrs. Carol Heflebower
Teacher of the Year - Mrs. Verdean Smith |
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| Subject: |
4. Approval of Consent Agenda
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| Subject: |
4.A. Approval of Minutes
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Description:
Special Study Session Meeting May 21, 2020
Regular Governing Board Meeting May 21, 2020 |
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| Subject: |
4.B. Ratification of Vouchers
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| Subject: |
4.B.1. Expenditure Vouchers
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Description:
V2064 $14,261.72 V2065 $440.70 V2066 $464,241.70
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| Subject: |
4.B.2. Payroll Vouchers
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Description:
V54 $65,499.46 V55 $55,443.04 V56 $65,161.48 V57 $229,916.02 V58 $7,425.20
V59 $30,349.68 V60 $3,810.99 V61 $37,814.11 V62 $16,880.74 V63 $71,079.52 |
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| Subject: |
4.C. Financial Reports for the Month of May
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| Subject: |
4.D. Approval of possible over-expenditure of budget subsections of the 2019/2020 budget, should it become necessary. The M&O (Maintenance and Operation) Budget has 3 subsections - Regular Education, Special Education and Transportation. In the event that one or two of the subsections of the M&O budget need to be overspent, authorization is required by the Governing Board according to statute. This over expenditure would not overspend the M&O budget; it would only apply to one or two of the three subsections. The district does not anticipate the need to overspend any of the subsections; this action is needed to support the financial requirements and needs of the district.
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| Subject: |
4.E. District Agreements/Resolutions
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Description:
A. Pinal County Treasurer Combined Resolution
B. GoSolutions Groups Agreement C. The Trust/Alliance Agreement D. Chase Bank Resolution - Approved District Signatories |
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4.F. District Benefits for Fiscal year 2020/2021
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4.G. Gifts and Donations
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Description:
Steve and Ellie Brown, donation of gift certificates to Casa Rivera Restaurant for each of our promoting 8th Grade students.
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| Subject: |
4.H. Grants/Donations of Funds and Expenditures
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| Subject: |
4.I. Approval of FY 20/21 Sole Source Vendors
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| Subject: |
4.J. Approval of Modular Building and Bus payment for FY 20/21
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| Subject: |
4.K. Renewal of E-Rate Consulting services
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| Subject: |
4.L. Nominal Budget for 2020-2021 School Year
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| Subject: |
4.M. Correct the 2020/2021 District Calendar that was approved by the Governing Board in February 2020.
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Description:
The District Calendar incorrectly showed January 26 at the 100th Day of School. The true 100th Day of School will be January 22. The back of the District Calendar incorrectly tabulated contracted work days for both certified and classified employees. The attached District Calendar for 2020/2021 has been corrected.
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| Subject: |
5. Superintendent's Report
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Description:
Information provided to the Governing Board by Crystle Nehrmeyer, Superintendent.
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| Subject: |
6. Superintendent's End of Year Report
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Description:
Information provided by the Superintendent regarding data specific to student achievement, student discipline, attendance rates, enrollment.
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| Subject: |
7. Executive Session - Superintendent's Performance Pay
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Description:
Executive Session Pursuant to A.R.S. 38-431.03
(A) (1) Evaluation of Superintendent's Performance Pay Goals for FY 2019/2020. (The employee has been provided with separate written notice of the executive session and may request the discussion occur at a public meeting.) |
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| Subject: |
8. Discussion/possible action and update regarding the Memorandum of Understanding for the 2020-2021 school year between the Oracle Schools Foundation and the Oracle Elementary School District.
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| Subject: |
9. Discussion and update regarding Capital Bond Projects.
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|
| Subject: |
10. Discussion and update regarding Arizona School Facilities Board Projects.
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| Subject: |
11. Discussion/ratification of the Terms and Conditions required by the Arizona Schools Facilities Board for the Science Roofing Project.
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| Subject: |
12. Discussion/possible action regarding the first reading of Criminal History Record Information policy.
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Description:
Our District is required to write and adopt policy that meets the expectations established by the Arizona Department of Public Safety by the end of June 2020.
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13. Discussion/possible action regarding the purchase of Edulog software for the 2020-2021 school year.
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14. Discussion regarding the first read of the updated Student Dress Code and the new Staff Dress Code.
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| Subject: |
15. Discussion/possible action regarding the Classified Hiring Schedule effective July 1, 2020.
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|
| Subject: |
16. Discussion/possible action regarding the approval of At-Will Work Agreements for the 2020-2021 school year.
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|
| Subject: |
17. Discussion/possible action regarding the approval of Support Staff Term Agreements for the District Administrative Team for the 2020-2021 school year.
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| Subject: |
18. Discussion/possible action regarding the emergency policy adoption of Sick Leave Buy Back Policy.
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| Subject: |
19. Discussion/possible action regarding the approval of Sick Leave Buy Backs for those retiring at the end of the 2019/2020 school year.
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| Subject: |
20. Discussion/possible action regarding Personnel Matters since the May 2020 Regular Governing Board Meeting.
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Description:
Continued for the 2020-2021 School Year:
Lydia Smith, Wellness Coordinator Modified Summer Hours: Mark Fontaine Veronica Sanchez Summer Hours: Veronica Sanchez - School Office Jessica Nehrmeyer - District Office New Employments: Abby Todd - Special Education Resource for Preschool Steve Sinovic - 7th & 8th Grade Writing Contract Extension Crystle Nehrmeyer, Superintendent |
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21. Upcoming Events
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Description:
-Free "Grab and Go" Breakfast and Lunch for Kids - Each weekday morning from 8:00 to 9:00 through June 30 in the Mountain Vista Parking Lot.
-"Back to School" Committee Meetings - Each Monday in June and July online. |
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22. Future Meeting Dates and Topics
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Description:
Update Capital Bond Projects - Monthly
"Back to School" Planning Session - June 29 from 9:00-11:00 AM, Online Governing Board Facility Walk-through - July FY2020/2021 Proposed Budget - June 16 at 10:00 AM, Online FY2020/2021 Adopted Budget - July 15 at 10:00 AM, Mt. Vista Cafeteria July Regular Meeting - July 16 at 6:00 PM, Mt. Vista Cafeteria 2020/2021 Student Handbook Approval - July ASBA Goal Setting Workshop with Nikkie Whaley - YBA in July Regular Meeting changes due to calendar conflicts - TBD |
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23. Adjournment
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