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Meeting Agenda
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1. CALL TO ORDER
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2. NOTIFICATION OF MEETING
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3. FLAG SALUTE
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4. ELECTION RESULTS
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4.A. The November 7, 2017 election results are as follows:
Bart Cocchiola Christopher Kassai Elizabeth Kelly |
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5. ADMINISTRATION OF OATH
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5.A. Board Secretary administers required oath to elected Board Members:
Bart Cocchiola Christopher Kassai Elizabeth Kelly |
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6. ROLL CALL
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7. MISSION STATEMENT
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8. NOMINATIONS FOR PRESIDENT
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8.A. Board Secretary to call for nominations for Board President.
Motion made by __________, seconded by __________, __________ was nominated for the position of Board President. There being no further nominations for Board President, the nominations were closed on a motion by _________, and seconded by __________. Open Roll Call Vote: N.J.S.A. 1-:4-14 requires that the public be able to ascertain how each Board Member votes and the minutes of the meeting must reflect said votes. Newly elected President assumes the Chair. |
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9. NOMINATIONS FOR VICE PRESIDENT
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9.A. Newly-elected President, ____________, to call for nominations for Vice President.
Motion made by __________, seconded by __________, ____________ was nominated for the position of Vice President. There being no further nominations for Vice President, the nominations were closed on a motion by __________, and a second by __________. Open Roll Call Vote: N.J.S.A. 10:4-41 requires that the public be able to ascertain how each Board Member votes and the minutes of the meeting must reflect said votes. |
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10. BOARD PRESIDENT'S REPORT
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11. SUPERINTENDENT'S REPORT
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11.A. Adams, Gutierrez, & Lattiboudere, LLC to present on Board of Education Ethics.
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12. SCHOOL BUSINESS ADMINISTRATOR/BOARD SECRETARY'S REPORT
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12.A. Acknowledgement of receipt of the Code of Ethics such that pursuant to NS.S.A. 12-21 et seq., the Board of Education shall discuss the Board Member Code of Ethics annually at a regularly scheduled public meeting. Each Board member shall sign documentation that he/she has received a copy of it and has read and understood it.
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13. REORGANIZATION ACTION ITEMS
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13.A. Motion made by _________, seconded by __________, to approve the following reorganization action items:
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13.A.1) Board Meeting Calendar
To approve the following place and dates for 2018 Board of Education Meetings: January 18, 2018 February 15, 2018 March 15, 2018 April 26, 2018 May 24, 2018 June 21, 2018 August 16, 2018 September 20, 2018 October 18, 2018 November 15, 2018 December 20, 2018 Meetings shall commence at 7:00 PM in the Alexandria Middle School Library/Media Center located at 557 County Road 513, Pittstown, New Jersey. |
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13.A.2) Existing Policies and Regulations
To approve the existing policies, by-laws, and administrative regulations of the Alexandria Township Board of Education, and that the adopted policies, bylaws, and administrative regulations contained therein will continue to bind the Board of Education for the school year, subject to any modifications imposed by State statute. |
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13.A.3) Curriculum
To approve the existing curriculum as follows for the school year: 21st Century Life and Careers Comprehensive Physical Education and Health Science Social Studies Technology Visual and Performing Arts World Language Mathematics Language arts Literacy |
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13.A.4) Signatures and Depositories
To authorize the following signatures on the 2018 accounts maintained by the Board of Education: General Account - Investors Savings Bank (2 signatures required) Business Administrator and Treasurer of School Monies Payroll Account - Investors Savings Bank (1 signature required) Business Administrator and Treasurer Cafeteria Account - Investors Savings Bank (2 signatures required) Superintendent of Schools and Business Administrator Student Activities Accounts - Investors Savings Bank (2 signatures required) Superintendent of Schools, Business Administrator, and Principal Unemployment Trust (SUI) Account - Investors Savings Bank (1 signature required) Board President and Business Administrator Capital Reserve Account - Investors Savings Bank (1 signature required) Business Administrator and Treasurer of School Monies |
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13.A.5) Depository of Record
BE IT RESOLVED that Investors Savings Bank be designated as the depository of record for the Alexandria Township School District Board of Education accounts; BE IT FURTHER RESOLVED that investments can be secured in any other bank holding a current certificate of eligibility from the State of New Jersey Banking Association. |
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13.A.6) Investment Authorization
To authorize the School Business Administrator to invest funds not immediately needed in any authorized bank in the State of New Jersey, pursuant to 17:12B-241 and as per Board policy 6700. |
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13.A.7) Bid Threshold
In accordance with 40A:11-3, the State Treasurer has set the minimum bid threshold at $40,000 for public entities subject to the Local Public Contracts Law that utilize a Qualified Purchasing Agent (QPA) possessing the requisite certificate issued by the DLGS, and Accordingly, the new quote threshold for public entities with a QPA is $6,000 (15% of the $40,000 QPA bid threshold), and Whereas Teresa Barna, School Business Administrator, holds the required certification and designation as a Qualified Purchasing Agent, Motion made by _______, seconded by ________, upon the recommendation of the Superintendent of Schools that the Board approve an adjustment to the district's bid threshold from $36,000 to $40,000, and Motion made by ______, seconded by ________, upon the recommendation of the Superintendent of Schools that the Board approve an adjustment to the district's quote threshold from $5,400 to $6,000. |
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13.A.8) Line Transfers
Motion to authorize the Superintendent in conjunction with the Business Administrator to approve line item transfers as necessary between board meetings and such transfers shall be reported to the Board of Education, ratified and duly recorded in the minutes of the next regular meeting, pursuant to N.J.S.A. 18a:22-8.1. |
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13.A.9) Bill Payment
Motion made by __________, seconded by __________, to authorize Business Administrator to approve the payment of bills between board meetings pursuant to N.J.S.A. 18A:19-4.1. Such warrants shall be presented to the board at the next Regular Business Meeting for ratification. |
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13.A.10) District Purchasing Agent
Motion mady by _________, seconded by _________, to approve the following resolution authorizing state contract purchases: WHEREAS, Title 18A:18A-10 provides that, a board of education without advertising for bids, or after having rejected all bids obtained pursuant to advertising therefore, by resolution may purchase any goods or services pursuant to a contract or contracts for such goods or services entered into on behalf of the State by the Division of Purchase and Property, and; WHEREAS, the Alexandria Township School District has the need, on a timely basis, to procure goods and services utilizing state contracts, and; WHEREAS, the Alexandria Township School District desires to authorize its purchasing agent to make any and all purchases necessary to meet the needs of the school district throughout the school year. NOW, THEREFORE, BE IT RESOLVED, that the Alexandria Township Board of Education does hereby authorize Teresa Barna, the district purchasing agent to make purchased of goods and services entered into on behalf by the State of New Jersey, Division of Purchase and Property utilizing its approved state contract vendor list. |
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13.A.11) State Contract Purchasing
WHEREAS, Title 18A:18A-10 provides that a board of education, without advertising for bids, or after having rejected all bids obtained pursuant to advertising therefore by resolution, may purchase any goods or services pursuant to a contract or contracts for such goods or services entered into on behalf of the State by the Division of Purchase and Property, and; WHEREAS, the Alexandria Township School District has the need, on a timely basis, to procure goods and services utilizing state contracts, and; WHEREAS, the Alexandria Township School District desires to authorize its purchasing agent to make any and all purchases necessary to meet the needs of the school district throughout the school year. |
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13.A.12) Contractual Service Appointments
To approve the following appointments / re-appointments: Accounting Software System: CDK Systems Architect: The Spiezle Group AHERA Consultant: RK Environmental, Inc. Attorney: Adams, Gutierrez, and Lattiboudere, LLC Auditor: Bedard, Kurowicki, and Company, CPAs, PC Bond Council: Wilentz, Goldman, and Spitzer Corporation Financial Advisors: Phoenix Advisors, LLC Health Insurance Agent: Brown and Brown Benefit Advisors, Inc. IMP Consultant: Viking Pest Control Payroll Services: R&L Payroll Services, Inc. Physician: Hunterdon Family Medicine at Delaware Valley Right-to-Know Compliance: RK Environmental, Inc. Risk Management Consultants: CBIZ, Inc. Security Monitoring Services: Sonitrol Security Systems Waste Water Treatment Plant Operator: Kenneth F. Yudichak Water Testing: Eurofins QC, Inc. Well Water Compliance Operator: McGowan, LLC |
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13.A.13) Official Newspaper
To approve the following as the District's official newspapers: Hunterdon County Democrat The Express Times The Star Ledger |
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13.A.14) Administrative and Staff Appointments
To approve the following appointments for the school year: Affirmative Action Officer / Chief Equity Officer / Title IX Coordinator: Sandra A. Kacedon Air Quality Designees: William Rocchetti and Douglas Van Camp Anti-Bullying Coordinator: Jennifer Bills Anti-Bullying Specialists: Marybeth McIssac and Kimberly Glucksman Asbestos Program Manager: William Rocchetti Attendance Officer: Dr. Matthew Jennings Board Secretary: Kelly Morris Business Administrator: Teresa Barna Custodian of Records: Kelly Morris District Section 504 Officer: Marybeth McIssac Integrated Pest Management Designee: William Rocchetti Public Agency Compliance Officer: Teresa Barna Qualified Purchasing Agent: Teresa Barna School Safety Specialists: Joy Dominic and Sandra Kacedon Treasurer of School Monies: Ellen Kluber |
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14. POLICY
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14.A. Motion made by __________, seconded by __________ to approve the second reading of the following policies and regulation:
P0155 Board Committees P0167 Public Participation in Board Meetings R0155 Board Committees |
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15. EXECUTIVE SESSION
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16. OPEN SESSION
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17. PUBLIC COMMENTS
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18. BOARD GOALS
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19. ADJOURN
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Agenda Item Details
Reload Your Meeting
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| Meeting: | January 4, 2018 at 7:00 PM - Re Organization Meeting CANCELLED | |
| Subject: |
1. CALL TO ORDER
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| Subject: |
2. NOTIFICATION OF MEETING
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Description:
This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Hunterdon County Democrat on May 4, 2017, with a revision on June 8, 2017, to begin at 7:00 PM.
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| Subject: |
3. FLAG SALUTE
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| Subject: |
4. ELECTION RESULTS
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| Subject: |
4.A. The November 7, 2017 election results are as follows:
Bart Cocchiola Christopher Kassai Elizabeth Kelly |
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| Subject: |
5. ADMINISTRATION OF OATH
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| Subject: |
5.A. Board Secretary administers required oath to elected Board Members:
Bart Cocchiola Christopher Kassai Elizabeth Kelly |
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6. ROLL CALL
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Description:
Ann Marie Austin
Bart Cocchiola Amy DiPaolo Christopher R. Kassai Elizabeth A. Kelly Joseph Krouse Douglas E. Linden, Jr. Joan M. Monaco Elizabeth Strochak |
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| Subject: |
7. MISSION STATEMENT
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Description:
The mission of the Alexandria Township School District is to build the academic, social/emotional, and physical foundation our students need to thrive in high school and beyond.
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| Subject: |
8. NOMINATIONS FOR PRESIDENT
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| Subject: |
8.A. Board Secretary to call for nominations for Board President.
Motion made by __________, seconded by __________, __________ was nominated for the position of Board President. There being no further nominations for Board President, the nominations were closed on a motion by _________, and seconded by __________. Open Roll Call Vote: N.J.S.A. 1-:4-14 requires that the public be able to ascertain how each Board Member votes and the minutes of the meeting must reflect said votes. Newly elected President assumes the Chair. |
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| Subject: |
9. NOMINATIONS FOR VICE PRESIDENT
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| Subject: |
9.A. Newly-elected President, ____________, to call for nominations for Vice President.
Motion made by __________, seconded by __________, ____________ was nominated for the position of Vice President. There being no further nominations for Vice President, the nominations were closed on a motion by __________, and a second by __________. Open Roll Call Vote: N.J.S.A. 10:4-41 requires that the public be able to ascertain how each Board Member votes and the minutes of the meeting must reflect said votes. |
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10. BOARD PRESIDENT'S REPORT
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11. SUPERINTENDENT'S REPORT
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Description:
Dr. Matthew Jennings to report on the following:
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| Subject: |
11.A. Adams, Gutierrez, & Lattiboudere, LLC to present on Board of Education Ethics.
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| Subject: |
12. SCHOOL BUSINESS ADMINISTRATOR/BOARD SECRETARY'S REPORT
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12.A. Acknowledgement of receipt of the Code of Ethics such that pursuant to NS.S.A. 12-21 et seq., the Board of Education shall discuss the Board Member Code of Ethics annually at a regularly scheduled public meeting. Each Board member shall sign documentation that he/she has received a copy of it and has read and understood it.
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| Subject: |
13. REORGANIZATION ACTION ITEMS
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| Subject: |
13.A. Motion made by _________, seconded by __________, to approve the following reorganization action items:
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| Subject: |
13.A.1) Board Meeting Calendar
To approve the following place and dates for 2018 Board of Education Meetings: January 18, 2018 February 15, 2018 March 15, 2018 April 26, 2018 May 24, 2018 June 21, 2018 August 16, 2018 September 20, 2018 October 18, 2018 November 15, 2018 December 20, 2018 Meetings shall commence at 7:00 PM in the Alexandria Middle School Library/Media Center located at 557 County Road 513, Pittstown, New Jersey. |
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| Subject: |
13.A.2) Existing Policies and Regulations
To approve the existing policies, by-laws, and administrative regulations of the Alexandria Township Board of Education, and that the adopted policies, bylaws, and administrative regulations contained therein will continue to bind the Board of Education for the school year, subject to any modifications imposed by State statute. |
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| Subject: |
13.A.3) Curriculum
To approve the existing curriculum as follows for the school year: 21st Century Life and Careers Comprehensive Physical Education and Health Science Social Studies Technology Visual and Performing Arts World Language Mathematics Language arts Literacy |
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| Subject: |
13.A.4) Signatures and Depositories
To authorize the following signatures on the 2018 accounts maintained by the Board of Education: General Account - Investors Savings Bank (2 signatures required) Business Administrator and Treasurer of School Monies Payroll Account - Investors Savings Bank (1 signature required) Business Administrator and Treasurer Cafeteria Account - Investors Savings Bank (2 signatures required) Superintendent of Schools and Business Administrator Student Activities Accounts - Investors Savings Bank (2 signatures required) Superintendent of Schools, Business Administrator, and Principal Unemployment Trust (SUI) Account - Investors Savings Bank (1 signature required) Board President and Business Administrator Capital Reserve Account - Investors Savings Bank (1 signature required) Business Administrator and Treasurer of School Monies |
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| Subject: |
13.A.5) Depository of Record
BE IT RESOLVED that Investors Savings Bank be designated as the depository of record for the Alexandria Township School District Board of Education accounts; BE IT FURTHER RESOLVED that investments can be secured in any other bank holding a current certificate of eligibility from the State of New Jersey Banking Association. |
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| Subject: |
13.A.6) Investment Authorization
To authorize the School Business Administrator to invest funds not immediately needed in any authorized bank in the State of New Jersey, pursuant to 17:12B-241 and as per Board policy 6700. |
|
| Subject: |
13.A.7) Bid Threshold
In accordance with 40A:11-3, the State Treasurer has set the minimum bid threshold at $40,000 for public entities subject to the Local Public Contracts Law that utilize a Qualified Purchasing Agent (QPA) possessing the requisite certificate issued by the DLGS, and Accordingly, the new quote threshold for public entities with a QPA is $6,000 (15% of the $40,000 QPA bid threshold), and Whereas Teresa Barna, School Business Administrator, holds the required certification and designation as a Qualified Purchasing Agent, Motion made by _______, seconded by ________, upon the recommendation of the Superintendent of Schools that the Board approve an adjustment to the district's bid threshold from $36,000 to $40,000, and Motion made by ______, seconded by ________, upon the recommendation of the Superintendent of Schools that the Board approve an adjustment to the district's quote threshold from $5,400 to $6,000. |
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| Subject: |
13.A.8) Line Transfers
Motion to authorize the Superintendent in conjunction with the Business Administrator to approve line item transfers as necessary between board meetings and such transfers shall be reported to the Board of Education, ratified and duly recorded in the minutes of the next regular meeting, pursuant to N.J.S.A. 18a:22-8.1. |
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| Subject: |
13.A.9) Bill Payment
Motion made by __________, seconded by __________, to authorize Business Administrator to approve the payment of bills between board meetings pursuant to N.J.S.A. 18A:19-4.1. Such warrants shall be presented to the board at the next Regular Business Meeting for ratification. |
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| Subject: |
13.A.10) District Purchasing Agent
Motion mady by _________, seconded by _________, to approve the following resolution authorizing state contract purchases: WHEREAS, Title 18A:18A-10 provides that, a board of education without advertising for bids, or after having rejected all bids obtained pursuant to advertising therefore, by resolution may purchase any goods or services pursuant to a contract or contracts for such goods or services entered into on behalf of the State by the Division of Purchase and Property, and; WHEREAS, the Alexandria Township School District has the need, on a timely basis, to procure goods and services utilizing state contracts, and; WHEREAS, the Alexandria Township School District desires to authorize its purchasing agent to make any and all purchases necessary to meet the needs of the school district throughout the school year. NOW, THEREFORE, BE IT RESOLVED, that the Alexandria Township Board of Education does hereby authorize Teresa Barna, the district purchasing agent to make purchased of goods and services entered into on behalf by the State of New Jersey, Division of Purchase and Property utilizing its approved state contract vendor list. |
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| Subject: |
13.A.11) State Contract Purchasing
WHEREAS, Title 18A:18A-10 provides that a board of education, without advertising for bids, or after having rejected all bids obtained pursuant to advertising therefore by resolution, may purchase any goods or services pursuant to a contract or contracts for such goods or services entered into on behalf of the State by the Division of Purchase and Property, and; WHEREAS, the Alexandria Township School District has the need, on a timely basis, to procure goods and services utilizing state contracts, and; WHEREAS, the Alexandria Township School District desires to authorize its purchasing agent to make any and all purchases necessary to meet the needs of the school district throughout the school year. |
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| Subject: |
13.A.12) Contractual Service Appointments
To approve the following appointments / re-appointments: Accounting Software System: CDK Systems Architect: The Spiezle Group AHERA Consultant: RK Environmental, Inc. Attorney: Adams, Gutierrez, and Lattiboudere, LLC Auditor: Bedard, Kurowicki, and Company, CPAs, PC Bond Council: Wilentz, Goldman, and Spitzer Corporation Financial Advisors: Phoenix Advisors, LLC Health Insurance Agent: Brown and Brown Benefit Advisors, Inc. IMP Consultant: Viking Pest Control Payroll Services: R&L Payroll Services, Inc. Physician: Hunterdon Family Medicine at Delaware Valley Right-to-Know Compliance: RK Environmental, Inc. Risk Management Consultants: CBIZ, Inc. Security Monitoring Services: Sonitrol Security Systems Waste Water Treatment Plant Operator: Kenneth F. Yudichak Water Testing: Eurofins QC, Inc. Well Water Compliance Operator: McGowan, LLC |
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| Subject: |
13.A.13) Official Newspaper
To approve the following as the District's official newspapers: Hunterdon County Democrat The Express Times The Star Ledger |
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| Subject: |
13.A.14) Administrative and Staff Appointments
To approve the following appointments for the school year: Affirmative Action Officer / Chief Equity Officer / Title IX Coordinator: Sandra A. Kacedon Air Quality Designees: William Rocchetti and Douglas Van Camp Anti-Bullying Coordinator: Jennifer Bills Anti-Bullying Specialists: Marybeth McIssac and Kimberly Glucksman Asbestos Program Manager: William Rocchetti Attendance Officer: Dr. Matthew Jennings Board Secretary: Kelly Morris Business Administrator: Teresa Barna Custodian of Records: Kelly Morris District Section 504 Officer: Marybeth McIssac Integrated Pest Management Designee: William Rocchetti Public Agency Compliance Officer: Teresa Barna Qualified Purchasing Agent: Teresa Barna School Safety Specialists: Joy Dominic and Sandra Kacedon Treasurer of School Monies: Ellen Kluber |
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| Subject: |
14. POLICY
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| Subject: |
14.A. Motion made by __________, seconded by __________ to approve the second reading of the following policies and regulation:
P0155 Board Committees P0167 Public Participation in Board Meetings R0155 Board Committees |
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| Subject: |
15. EXECUTIVE SESSION
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Description:
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board go into Executive Session at ________ to discuss ____________.
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16. OPEN SESSION
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Description:
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board return to Open Session at ____________.
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| Subject: |
17. PUBLIC COMMENTS
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Description:
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside one twenty minute period for public comment each meeting. In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:
1. A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of resident, and group affiliation, if appropriate. 2. Each statement made by a participant shall be limited to 5 minutes in duration. 3. No participant may speak on the same topic until all others who wish to speak on that topic have been heard. 4. All statements shall be directed to the presiding officer; no participant may address Board members individually. |
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18. BOARD GOALS
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Description:
The Alexandria Township Board of Education will:
1. Continue to Improve Board effectiveness. 2. Continue to effectively represent and communicate with the public and involve the community. 3. Continue to improve District Planning focusing on the District mission and goals. 4. Implement our CSA and Board self-evaluation process. |
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19. ADJOURN
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Description:
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board adjourn the meeting at __________ .
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