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Meeting Agenda
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1. CALL TO ORDER
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2. NOTIFICATION OF MEETING
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3. ROLL CALL
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4. BOARD STATEMENT
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5. FLAG SALUTE
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6. CORRESPONDENCE
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6.A. Correspondence from William Collantano
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7. BOARD PRESIDENT
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8. SUPERINTENDENT'S REPORT
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9. SCHOOL BUSINESS ADMINISTRATOR/BD SECRETARY'S REPORT
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10. COMMITTEE REPORTS
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11. UNFINISHED BUSINESS
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12. NEW BUSINESS
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13. EXECUTIVE SESSION
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14. OPEN SESSION
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15. PUBLIC INPUT: COMMENTS ON MOTIONS ONLY
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16. CONSENT AGENDA MOTION
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16.A. Finance
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16.A.1) upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the month ending August 31, 2015, as submitted by the Superintendent, as authorized by N.J.S.A. 18A:22-8.1.
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16.A.2) to accept the Alexandria Township Board of Education's certification that the Superintendent, Dr. Matthew J. Jennings, recommends that the Board of Education accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending August 31, 2015, and he recommends, in compliance with N.J.A.C. 6:20-2.13(3), that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.
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16.A.3) upon the recommendation of the Superintendent of Schools that the Board accept the School Business Administrator/Board Secretary's, David E. Pawlowski, certification as required by N.J.A.C. 6:20-2.13(d), that no line item account has been over expended as of August 31, 2015, and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.
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16.B. Bill List
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16.B.1) upon the recommendation of the Superintendent of Schools that the Board approve the Bill List dated August 12, 2015 - September 17, 2015, check numbers 03874 - 03967, in the amount of $894,075.20.
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16.C. Travel and Related Expenses Reimbursement
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16.C.1) upon the recommendation of the Superintendent of Schools that the Board approve work-related and related expenses reimbursement for the following staff members that is directly related to and within the scope of their current work responsibilities, promotes the delivery of instruction, and is critical to the instructional needs of the School District or furthers the efficient operation of the School District, and is educationally necessary and fiscally prudent.
James Bowman on October 8, 2015, to Monroe Township, NJ to attend a workshop entitled "Implementing 21st Century Skills in Health and Physical Education". Estimated travel expenses of $15.00. Patricia Dale on October 16, 2015, to Somerset, NJ to attend the NJIDE Fall Conference. Jennifer Bills on December 11, 2015, to New Providence, NJ to attend a workshop on school law. Estimated travel expenses of $20.00. Jennifer Bills on November 13, 2015, to Annandale, NJ to attend a workshop on student health issues and the law. Estimated travel expenses of $5.00. MaryBeth McIsaac on October 14, 2015, to New Providence, NJ to attend a workshop entitled "How to Investigate HIB Claims". Estimated travel expenses of $23.00. MaryBeth McIsaac on December 11, 2015, to Annandale, NJ to attend a workshop on Section 504. Erin Cobb on October 13, 2015, to East Princeton, NJ to attend the New Jersey Science Convention. Estimated travel expenses of $24.80. Sandra Kacedon on November 13, 2015, to Annandale, NJ to attend a workshop on student health issues and the law. Sandra Kacedon on December 11, 2015, to New Providence, NJ, to attend a workshop on school law. Kate Krsnak on October 23, 2015 to October 24, 2015, to Fishkill, NY, to attend the NY State Science Olympiad Coaches Workshop. Estimated travel expenses of $32.70. Joanne McCluskey on December 9, 2015, to Monroe Township, NJ, to attend the NJPSA Workshop Number Sense and Math Fluency K-5. Estimated travel expenses of $20.00. Joanne McCluskey on November 17, 2015, to Monroe Township, NJ to attend the Rethinking and Redesigning Science Teaching and Learning PD 63 Workshop. Estimated travel expenses of $20.00. Denise Fichner on October 23, 2015, to New Brunswick, NJ to attend the Rutgers Reading and Writing Conference. Estimated travel expense of $25.00. Matthew Blazure on October 8, 2015, to Fords, NJ to attend the Future Problem Solver Coaches Workshop. Jennifer Myers on December 10, 2015, to Edison, NJ to attend a workshop on FMLA Compliance 2016. Estimated travel expenses of $20.00. |
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16.D. Approval of Minutes
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16.D.1) upon the recommendation of the Superintendent of Schools that the Board approve the Minutes of August 20, 2015 and September 10, 2015.
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17. REGULAR AGENDA MOTIONS
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17.A. Policy
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17.A.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the first reading of the following Policies and Regulation:
Policy 5339 - Screening for Dyslexia Policy 8540 - School Nutrition Programs Policy 8550 - Outstanding Food Service Charges Policy 8820 - Opening Exercises/Ceremonies Policy & Regulation 5330 - Administration of Medication |
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17.B. Facility Use
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17.B.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the use of the Lester D. Wilson School Art Room for meetings by Brownie Troop 80065 on the 2nd Thursday of every month at 3:40 PM.
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17.B.2) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve a request by the Polyphonic Parents Organization to hold meetings in the Band Room at the Alexandria Middle School from 6:00-8:30 PM on the following dates: October 14, November 18, 2015, February 3, March 2, 2016.
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17.B.3) Motion made by _________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the Polyphonic Parents Organization request to reserve the cafeteria, old gym and band room on February 17, 2016 to hold Alexandria Idol.
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17.B.4) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the use of Rm 22 on September 30, 2015 at 6:00PM to hold an EF trip parent information meeting for 6th and 7th grade students.
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17.B.5) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the following meeting dates requested by the Alexandria PTO for meetings in the Alexandria Middle School library from 7:00-8:00 PM:
September 30, 2015 October 28, 2015 November 18, 2015 January 27, 2016 February 24, 2016 March 23, 2016 April 27, 2016 May 25, 2016 |
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17.B.6) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve Brownie Troop 80065 reserve the use of the Lester D.Wilson School library for a meeting on October 6th at 7:00 PM to introduce interested girls to Girl Scouts.
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17.B.7) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the Delaware Valley Wildcats Wrestling's use of the Alexandria Middle School old gymnasium on October 26 and October 27, 2015, from 3:45-5:15 PM for a wrestling clinic.
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17.C. Memorandum of Agreement
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17.C.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve a Uniform State Memorandum of Agreement Between Alexandria Township Board of Education and Law Enforcement Officials (MOA) for the 2015-16 school year.
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17.D. School Self-Assessment for Determining Grades
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17.D.1) Motion made by _________, seconded by _________, upon the recommendation of the Superintendent of Schools that the Board approve the School Self-Assessment for Determining Grades under the Anti-Bullying Bill of Rights Act (Self Assessment).
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17.E. 2015-16 District Student Assessment Program
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17.E.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the 2015-16 District Student Assessment Program.
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17.F. Preschool Tuition
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17.F.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve two Preschool Tuition Contract Agreements for the 2015-16 school year for two students whose names are on file in the Business Office. (16)
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17.G. Administrator's Goal Attainment
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17.G.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the following administrator's goal attainment for 2014-15:
Joy Dominic - $1,000.00 |
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17.H. Class Trip
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17.H.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the following class trip:
Grade Date Destination 7 10/7-10/9/15 Fairview Lake |
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17.I. Personnel
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17.I.1) Overnight Chaperone
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve Rachel Case to be added to Schedule B as an overnight chaperone. |
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17.I.2) Move On Salary Guide
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve a move on the Negotiated Salary Guide, effective September 1, 2015, for the following staff member: James Bowman from 5-BA+15 , $58,617 to 5-MA+15, $61,817. |
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17.I.3) Medical Leave Replacement
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve Emily Schrack as a long term substitute medical leave replacement teacher as of October 12, 2015. Criminal history background check already on file. |
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17.I.4) Maternity Leave Replacement
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17.I.4)a. Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve Lauryn E. Rohrbach as a long term maternity leave replacement substitute, effective September 24, 2015 through December 31, 2015.
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17.I.5) Substitute List
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve adding Lauryn E. Rohrbach to our Substitute List for the 2015-16 school year. |
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17.J. Resolution To Join Schools Health Insurance Fund
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17.J.1) WHEREAS, a number of school boards in the State of New Jersey have joined together to form the SCHOOLS HEALTH INSURANCE FUND hereinafter referred to as "SHIF", as permitted N.J.S.A. 18A:18B-1 et seq., and;
WHEREAS, the SHIF has applied for operational approval by the Commissioner of the Department of Banking and Insurance on July 1, 2015 and anticipates formal approval during 2015; WHEREAS, the statutes and regulations governing the creation and operation of a joint insurance fund contain certain elaborate restrictions and safeguards concerning the safe and efficient administration of the public interest entrusted to such a school board joint insurance fund; WHEREAS, the governing body of the Alexandria Township Board of Education, hereinafter referred to as "SCHOOL BOARD" has determined that membership in the SHIF is in the best interest of said SCHOOL BOARD. NOW, THEREFORE, BE IT RESOLVED that the governing body of the SCHOOL BOARD hereby agrees as follows: i. SCHOOL BOARD shall become a member of the SHIF for the period outlined in the SCHOOL BOARD's Indemnity and Trust Agreement. ii. SCHOOL BOARD will participate in the following type(s) of coverage(s): a.) Health Insurance as defined pursuant to N.J.S.A. 17B:17-4, the SHIF's Bylaws, and the SHIF's Plan of Risk Management iii. SCHOOL BOARD accepts and approves the SHIF's Bylaws and agrees to be bound by the terms thereof. iv. SCHOOL BOARD shall execute an application for membership and any accompanying certifications. v. SCHOOL BOARD agrees to commit to the four principles of the SHIF which are: a.) A long term philosophy on rates. b.) A willingness to work with bargaining units to achieve plan design changes. c.) Professional management with stability and commitment. d.) Rating structure based on actuarial numbers. BE IT FURTHER RESOLVED that the governing body of the SCHOOL BOARD is authorized and directed to execute the Indemnity and Trust Agreement and such other documents signifying membership in the SHIF as required by the SHIF's Bylaws, and to deliver these documents to the SHIF's Executive Director with the express reservation that these documents shall become effective only upon: i. Approval of the SCHOOL BOARD by the SHIF. ii. Receipt by the SHIF of a Resolution from the SCHOOL BOARD accepting SCHOOL BOARD's SHIF assessment. iii. Approval by the Commission of the New Jersey Department of Banking and Insurance of SCHOOL BOARD as a member of the SHIF. |
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17.K. Schools Health Insurance Fund Indemnity And Trust Agreement
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17.K.1) THIS AGREEMENT made this 24th day of September, 2015, in the County of Hunterdon, State of New Jersey, by and between the SCHOOLS HEALTH INSURANCE FUND referred to as "SHIF" and the governing body of the Alexandria Township Board of Education, a duly constituted Board of Education, hereinafter referred to as "SCHOOL BOARD".
WITNESSETH: WHEREAS, the governing bodies of various school boards within the State of New Jersey, have elected to form a joint insurance fund as defined in N.J.A.C. 11:15-5.2, and as such an entity is authorized and described in N.J.S.A. 18A:BI-1 et. seq., and the administrative regulations promulgated pursuant thereto; and WHEREAS, the School Board has agreed to become a member of the SHIF in accordance with and to the extent provided for in the Bylaws of the SHIF and in consideration of such obligations and benefits to be shared by the membership of the SHIF; NOW THEREFORE, it is agreed as follows: 1. The SCHOOL BOARD accepts the SHIF's Bylaws as approved and adopted and agrees to be bound by and to comply with each and every provision of said Bylaws and the pertinent statutes and administrative regulations pertaining to same. 2. The SCHOOL BOARD agrees to participate in the SHIF with respect to health insurance, as defined in N.J.S.A. 17B:17-4, and as authorized in the SCHOOL BOARD's resolution to join. 3. The SCHOOL BOARD agrees to become a member of the SHIF and to participate in the health insurance coverages offered for an initial period, (subject to early release or termination pursuant to the Bylaws), such membership to commence on January 1, 2016 and ending on December 31, 2018 at 10:01 AM provided, however, that the SCHOOL BOARD may withdraw at any time subsequent to the delivery of a ninety (90) day prior written notice of the intent to withdraw to the SHIF as provided in the Bylaws. 4. The SCHOOL BOARD certifies that it has never defaulted on payment of any claims if self-insured and has not been canceled for non-payment of insurance premiums for a period of at leat two (2) years prior to the date of this Agreement. 5. In consideration of membership in the SHIF, the SCHOOL BOARD agrees (i) that it shall jointly and severally assume and discharge the liability of each and every member of the SHIF for the periods during which the SCHOOL BOARD is a member of the SHIF, (ii) acknowledges that the SCHOOL BOARD and all other members of the SHIF, as a condition of membership in the SHIF, have executed and delivered an Indemnity and Trust Agreement similar to this Agreement and (iii) by the execution of this Agreement the full faith and credit of the SCHOOL BOARD is pledged to the punctual payment of any sums whichl shall become due to the SHIF in accordance with the Bylaws thereof, this Agreement or any applicable statute. However, nothing herein shall be construed as an obligation of the SCHOOL BOARD for claims and expenses that are not covered by the SHIF, or for that portion of any claim or liability not within the SCHOOL BOARD's retained limit or in an amount which is in excess of the SHIF's limit of coverage. 6. If the SHIF in the enforcement of any part of this Agreement shall incur necessary expenses or become obligated to pay attorney's fees and/or court costs, the SCHOOL BOARD agrees to reimburse the SHIF for all such reasonable expenses, fees, and costs, inclusive of attorney fees, on demand. 7. The SCHOOL BOARD and the SHIF agree that the SHIF shall hold all moneys in excess of the SCHOOL BOARD's retained loss fund paid by the SCHOOL BOARD to the SHIF as fiduciaries for the benefit of SHIF claimants all in accordance with N.J.A.C. 11;15-5.1 et. seq.. 8. The SHIF shall establish and maintain Claims Trust Accounts for the payment of health insurance claims in accordance with N.J.S.A. 18A:18B-1 et. seq., and N.J.A.C. 11;15-5.13 and such other statutes and regulations as may be applicable. More specifically, the aforementioned Trust Accounts shall be utilized soley for the payment of claims, allocated claim expense and stop loss insurance or reinsurance premiums for each risk or liability as follows: a. Employer contributions to group health insurance b. Employee contributions to contributory group health insurance c. Employer contributions to contingency account d. Employee contributions to contingency account e. Other trust account as required by the Commissioner of Insurance. 9. Notwithstanding the terms of paragraph 8, above, to the contrary, the SHIF shall not be required to establish separate trust accounts for employee contributions provided the SHIF provides a plan in its Bylaws or Risk Management Plan for the recording and accounting of employee contributions of each member. 10. Each SCHOOL BOARD who shall become a member of the SHIF shall be obligated to execute an Indemnity and Trust Agreement similar to this Agreement. Each SCHOOL BOARD, by the execution and delivery of an Indemnity and Trust Agreement, agrees to be jointly and severally bound with each other member of the SHIF who executes and delivers an Indemnity and Trust Agreement to the terms and conditions set forth in said Indemnity and Trust Agreement. |
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17.L. Finance
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17.L.1) Transfer From Fund Balance
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17.L.1)a. Motion made by __________, seconded by ___________, upon the recommendation of the Superintendent of Schools that the Board approve the transfer of $295,772 from fund balance to account 11-000-230-820-000-000 Judgements Against District dated 6/30/15.
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17.L.2) June Transfer Report
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17.L.2)a. Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the June transfer report as attached.
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17.L.3) Approval of Secretaries Reports
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17.L.3)a. Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Board approve the revised Board Secretaries Reports for June 30, 2015 and July 31, 2015.
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17.M. Comprehensive Maintenance Plan
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17.M.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the following resolution:
Whereas, the Department of Education requires New Jersey School Districts to submit three-year maintenance plans documenting "required" maintenance activities for each of its public school facilities, and Whereas, the required maintenance activities as listed for the various school facilities of the Alexandria Township School District are consistent with these requirements, and Whereas, all past and planned activities are reasonable to keep school facilities open and safe for use or in their original condition and to keep their system warranties valid. Now, Therefore, be It Resolved, that the Alexandria Township School District hereby authorizes the School Business Administrator to submit the Comprehensive Maintenance Plan for the Alexandria Township. |
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17.N. Purchase of Resource Materials
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17.N.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the purchase of resource materials as per District Policy 2530 Resource Materials, as follows:
Does My Head Look Big In This by Randa Abdel-Fattah A Mango-Shaped Space by Wendy Mass Okay For Now by Gary D. Schmidt Tangerine by Edward Bloor |
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18. PUBLIC COMMENTS
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19. BOARD GOALS
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20. ADJOURN
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Agenda Item Details
Reload Your Meeting
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| Meeting: | September 24, 2015 at 7:00 PM - Regular Meeting | |
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1. CALL TO ORDER
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2. NOTIFICATION OF MEETING
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Description:
This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Hunterdon County Democrat on April 30, 2015, to begin at 7:00 PM.
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3. ROLL CALL
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Description:
Amy DiPaolo - Patrick D. McGuinness -
Christopher R. Kassai - Joan M. Monaco - Elizabeth A. Kelly - Scott A. Saccal - Joseph Krouse - Brian P. Walsh - Douglas E. Linden, Jr. - |
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4. BOARD STATEMENT
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Description:
The mission of the Alexandria Township School District is to achieve academic excellence through high quality instruction, a positive learning environment, and a strong partnership among staff members, family and community.
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5. FLAG SALUTE
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6. CORRESPONDENCE
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6.A. Correspondence from William Collantano
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7. BOARD PRESIDENT
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8. SUPERINTENDENT'S REPORT
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Description:
Dr. Matthew J. Jennings, Superintendent of Schools, to report on the following:
A. Bullying B. Suspensions C. Recognition of newly tenured teachers. |
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9. SCHOOL BUSINESS ADMINISTRATOR/BD SECRETARY'S REPORT
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Description:
David E. Pawlowski, School Business Administrator/Board Secretary, to report on the following:
A. Comprehensive Maintenance Plan B. Long Range Facilities Plan |
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10. COMMITTEE REPORTS
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11. UNFINISHED BUSINESS
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12. NEW BUSINESS
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13. EXECUTIVE SESSION
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Description:
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board go into Executive Session at ________ to discuss ____________.
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14. OPEN SESSION
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Description:
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board return to Open Session at ____________.
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15. PUBLIC INPUT: COMMENTS ON MOTIONS ONLY
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16. CONSENT AGENDA MOTION
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Description:
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the consent agenda as follows:
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16.A. Finance
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16.A.1) upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the month ending August 31, 2015, as submitted by the Superintendent, as authorized by N.J.S.A. 18A:22-8.1.
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16.A.2) to accept the Alexandria Township Board of Education's certification that the Superintendent, Dr. Matthew J. Jennings, recommends that the Board of Education accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending August 31, 2015, and he recommends, in compliance with N.J.A.C. 6:20-2.13(3), that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.
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16.A.3) upon the recommendation of the Superintendent of Schools that the Board accept the School Business Administrator/Board Secretary's, David E. Pawlowski, certification as required by N.J.A.C. 6:20-2.13(d), that no line item account has been over expended as of August 31, 2015, and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.
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16.B. Bill List
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16.B.1) upon the recommendation of the Superintendent of Schools that the Board approve the Bill List dated August 12, 2015 - September 17, 2015, check numbers 03874 - 03967, in the amount of $894,075.20.
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16.C. Travel and Related Expenses Reimbursement
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16.C.1) upon the recommendation of the Superintendent of Schools that the Board approve work-related and related expenses reimbursement for the following staff members that is directly related to and within the scope of their current work responsibilities, promotes the delivery of instruction, and is critical to the instructional needs of the School District or furthers the efficient operation of the School District, and is educationally necessary and fiscally prudent.
James Bowman on October 8, 2015, to Monroe Township, NJ to attend a workshop entitled "Implementing 21st Century Skills in Health and Physical Education". Estimated travel expenses of $15.00. Patricia Dale on October 16, 2015, to Somerset, NJ to attend the NJIDE Fall Conference. Jennifer Bills on December 11, 2015, to New Providence, NJ to attend a workshop on school law. Estimated travel expenses of $20.00. Jennifer Bills on November 13, 2015, to Annandale, NJ to attend a workshop on student health issues and the law. Estimated travel expenses of $5.00. MaryBeth McIsaac on October 14, 2015, to New Providence, NJ to attend a workshop entitled "How to Investigate HIB Claims". Estimated travel expenses of $23.00. MaryBeth McIsaac on December 11, 2015, to Annandale, NJ to attend a workshop on Section 504. Erin Cobb on October 13, 2015, to East Princeton, NJ to attend the New Jersey Science Convention. Estimated travel expenses of $24.80. Sandra Kacedon on November 13, 2015, to Annandale, NJ to attend a workshop on student health issues and the law. Sandra Kacedon on December 11, 2015, to New Providence, NJ, to attend a workshop on school law. Kate Krsnak on October 23, 2015 to October 24, 2015, to Fishkill, NY, to attend the NY State Science Olympiad Coaches Workshop. Estimated travel expenses of $32.70. Joanne McCluskey on December 9, 2015, to Monroe Township, NJ, to attend the NJPSA Workshop Number Sense and Math Fluency K-5. Estimated travel expenses of $20.00. Joanne McCluskey on November 17, 2015, to Monroe Township, NJ to attend the Rethinking and Redesigning Science Teaching and Learning PD 63 Workshop. Estimated travel expenses of $20.00. Denise Fichner on October 23, 2015, to New Brunswick, NJ to attend the Rutgers Reading and Writing Conference. Estimated travel expense of $25.00. Matthew Blazure on October 8, 2015, to Fords, NJ to attend the Future Problem Solver Coaches Workshop. Jennifer Myers on December 10, 2015, to Edison, NJ to attend a workshop on FMLA Compliance 2016. Estimated travel expenses of $20.00. |
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16.D. Approval of Minutes
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16.D.1) upon the recommendation of the Superintendent of Schools that the Board approve the Minutes of August 20, 2015 and September 10, 2015.
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17. REGULAR AGENDA MOTIONS
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17.A. Policy
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17.A.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the first reading of the following Policies and Regulation:
Policy 5339 - Screening for Dyslexia Policy 8540 - School Nutrition Programs Policy 8550 - Outstanding Food Service Charges Policy 8820 - Opening Exercises/Ceremonies Policy & Regulation 5330 - Administration of Medication |
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| Subject: |
17.B. Facility Use
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17.B.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the use of the Lester D. Wilson School Art Room for meetings by Brownie Troop 80065 on the 2nd Thursday of every month at 3:40 PM.
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17.B.2) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve a request by the Polyphonic Parents Organization to hold meetings in the Band Room at the Alexandria Middle School from 6:00-8:30 PM on the following dates: October 14, November 18, 2015, February 3, March 2, 2016.
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17.B.3) Motion made by _________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the Polyphonic Parents Organization request to reserve the cafeteria, old gym and band room on February 17, 2016 to hold Alexandria Idol.
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17.B.4) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the use of Rm 22 on September 30, 2015 at 6:00PM to hold an EF trip parent information meeting for 6th and 7th grade students.
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| Subject: |
17.B.5) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the following meeting dates requested by the Alexandria PTO for meetings in the Alexandria Middle School library from 7:00-8:00 PM:
September 30, 2015 October 28, 2015 November 18, 2015 January 27, 2016 February 24, 2016 March 23, 2016 April 27, 2016 May 25, 2016 |
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17.B.6) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve Brownie Troop 80065 reserve the use of the Lester D.Wilson School library for a meeting on October 6th at 7:00 PM to introduce interested girls to Girl Scouts.
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17.B.7) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the Delaware Valley Wildcats Wrestling's use of the Alexandria Middle School old gymnasium on October 26 and October 27, 2015, from 3:45-5:15 PM for a wrestling clinic.
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17.C. Memorandum of Agreement
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| Subject: |
17.C.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve a Uniform State Memorandum of Agreement Between Alexandria Township Board of Education and Law Enforcement Officials (MOA) for the 2015-16 school year.
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| Subject: |
17.D. School Self-Assessment for Determining Grades
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17.D.1) Motion made by _________, seconded by _________, upon the recommendation of the Superintendent of Schools that the Board approve the School Self-Assessment for Determining Grades under the Anti-Bullying Bill of Rights Act (Self Assessment).
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17.E. 2015-16 District Student Assessment Program
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17.E.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the 2015-16 District Student Assessment Program.
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17.F. Preschool Tuition
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17.F.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve two Preschool Tuition Contract Agreements for the 2015-16 school year for two students whose names are on file in the Business Office. (16)
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17.G. Administrator's Goal Attainment
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17.G.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the following administrator's goal attainment for 2014-15:
Joy Dominic - $1,000.00 |
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17.H. Class Trip
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17.H.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the following class trip:
Grade Date Destination 7 10/7-10/9/15 Fairview Lake |
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17.I. Personnel
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17.I.1) Overnight Chaperone
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve Rachel Case to be added to Schedule B as an overnight chaperone. |
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17.I.2) Move On Salary Guide
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve a move on the Negotiated Salary Guide, effective September 1, 2015, for the following staff member: James Bowman from 5-BA+15 , $58,617 to 5-MA+15, $61,817. |
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17.I.3) Medical Leave Replacement
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve Emily Schrack as a long term substitute medical leave replacement teacher as of October 12, 2015. Criminal history background check already on file. |
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17.I.4) Maternity Leave Replacement
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17.I.4)a. Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve Lauryn E. Rohrbach as a long term maternity leave replacement substitute, effective September 24, 2015 through December 31, 2015.
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17.I.5) Substitute List
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve adding Lauryn E. Rohrbach to our Substitute List for the 2015-16 school year. |
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17.J. Resolution To Join Schools Health Insurance Fund
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17.J.1) WHEREAS, a number of school boards in the State of New Jersey have joined together to form the SCHOOLS HEALTH INSURANCE FUND hereinafter referred to as "SHIF", as permitted N.J.S.A. 18A:18B-1 et seq., and;
WHEREAS, the SHIF has applied for operational approval by the Commissioner of the Department of Banking and Insurance on July 1, 2015 and anticipates formal approval during 2015; WHEREAS, the statutes and regulations governing the creation and operation of a joint insurance fund contain certain elaborate restrictions and safeguards concerning the safe and efficient administration of the public interest entrusted to such a school board joint insurance fund; WHEREAS, the governing body of the Alexandria Township Board of Education, hereinafter referred to as "SCHOOL BOARD" has determined that membership in the SHIF is in the best interest of said SCHOOL BOARD. NOW, THEREFORE, BE IT RESOLVED that the governing body of the SCHOOL BOARD hereby agrees as follows: i. SCHOOL BOARD shall become a member of the SHIF for the period outlined in the SCHOOL BOARD's Indemnity and Trust Agreement. ii. SCHOOL BOARD will participate in the following type(s) of coverage(s): a.) Health Insurance as defined pursuant to N.J.S.A. 17B:17-4, the SHIF's Bylaws, and the SHIF's Plan of Risk Management iii. SCHOOL BOARD accepts and approves the SHIF's Bylaws and agrees to be bound by the terms thereof. iv. SCHOOL BOARD shall execute an application for membership and any accompanying certifications. v. SCHOOL BOARD agrees to commit to the four principles of the SHIF which are: a.) A long term philosophy on rates. b.) A willingness to work with bargaining units to achieve plan design changes. c.) Professional management with stability and commitment. d.) Rating structure based on actuarial numbers. BE IT FURTHER RESOLVED that the governing body of the SCHOOL BOARD is authorized and directed to execute the Indemnity and Trust Agreement and such other documents signifying membership in the SHIF as required by the SHIF's Bylaws, and to deliver these documents to the SHIF's Executive Director with the express reservation that these documents shall become effective only upon: i. Approval of the SCHOOL BOARD by the SHIF. ii. Receipt by the SHIF of a Resolution from the SCHOOL BOARD accepting SCHOOL BOARD's SHIF assessment. iii. Approval by the Commission of the New Jersey Department of Banking and Insurance of SCHOOL BOARD as a member of the SHIF. |
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17.K. Schools Health Insurance Fund Indemnity And Trust Agreement
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17.K.1) THIS AGREEMENT made this 24th day of September, 2015, in the County of Hunterdon, State of New Jersey, by and between the SCHOOLS HEALTH INSURANCE FUND referred to as "SHIF" and the governing body of the Alexandria Township Board of Education, a duly constituted Board of Education, hereinafter referred to as "SCHOOL BOARD".
WITNESSETH: WHEREAS, the governing bodies of various school boards within the State of New Jersey, have elected to form a joint insurance fund as defined in N.J.A.C. 11:15-5.2, and as such an entity is authorized and described in N.J.S.A. 18A:BI-1 et. seq., and the administrative regulations promulgated pursuant thereto; and WHEREAS, the School Board has agreed to become a member of the SHIF in accordance with and to the extent provided for in the Bylaws of the SHIF and in consideration of such obligations and benefits to be shared by the membership of the SHIF; NOW THEREFORE, it is agreed as follows: 1. The SCHOOL BOARD accepts the SHIF's Bylaws as approved and adopted and agrees to be bound by and to comply with each and every provision of said Bylaws and the pertinent statutes and administrative regulations pertaining to same. 2. The SCHOOL BOARD agrees to participate in the SHIF with respect to health insurance, as defined in N.J.S.A. 17B:17-4, and as authorized in the SCHOOL BOARD's resolution to join. 3. The SCHOOL BOARD agrees to become a member of the SHIF and to participate in the health insurance coverages offered for an initial period, (subject to early release or termination pursuant to the Bylaws), such membership to commence on January 1, 2016 and ending on December 31, 2018 at 10:01 AM provided, however, that the SCHOOL BOARD may withdraw at any time subsequent to the delivery of a ninety (90) day prior written notice of the intent to withdraw to the SHIF as provided in the Bylaws. 4. The SCHOOL BOARD certifies that it has never defaulted on payment of any claims if self-insured and has not been canceled for non-payment of insurance premiums for a period of at leat two (2) years prior to the date of this Agreement. 5. In consideration of membership in the SHIF, the SCHOOL BOARD agrees (i) that it shall jointly and severally assume and discharge the liability of each and every member of the SHIF for the periods during which the SCHOOL BOARD is a member of the SHIF, (ii) acknowledges that the SCHOOL BOARD and all other members of the SHIF, as a condition of membership in the SHIF, have executed and delivered an Indemnity and Trust Agreement similar to this Agreement and (iii) by the execution of this Agreement the full faith and credit of the SCHOOL BOARD is pledged to the punctual payment of any sums whichl shall become due to the SHIF in accordance with the Bylaws thereof, this Agreement or any applicable statute. However, nothing herein shall be construed as an obligation of the SCHOOL BOARD for claims and expenses that are not covered by the SHIF, or for that portion of any claim or liability not within the SCHOOL BOARD's retained limit or in an amount which is in excess of the SHIF's limit of coverage. 6. If the SHIF in the enforcement of any part of this Agreement shall incur necessary expenses or become obligated to pay attorney's fees and/or court costs, the SCHOOL BOARD agrees to reimburse the SHIF for all such reasonable expenses, fees, and costs, inclusive of attorney fees, on demand. 7. The SCHOOL BOARD and the SHIF agree that the SHIF shall hold all moneys in excess of the SCHOOL BOARD's retained loss fund paid by the SCHOOL BOARD to the SHIF as fiduciaries for the benefit of SHIF claimants all in accordance with N.J.A.C. 11;15-5.1 et. seq.. 8. The SHIF shall establish and maintain Claims Trust Accounts for the payment of health insurance claims in accordance with N.J.S.A. 18A:18B-1 et. seq., and N.J.A.C. 11;15-5.13 and such other statutes and regulations as may be applicable. More specifically, the aforementioned Trust Accounts shall be utilized soley for the payment of claims, allocated claim expense and stop loss insurance or reinsurance premiums for each risk or liability as follows: a. Employer contributions to group health insurance b. Employee contributions to contributory group health insurance c. Employer contributions to contingency account d. Employee contributions to contingency account e. Other trust account as required by the Commissioner of Insurance. 9. Notwithstanding the terms of paragraph 8, above, to the contrary, the SHIF shall not be required to establish separate trust accounts for employee contributions provided the SHIF provides a plan in its Bylaws or Risk Management Plan for the recording and accounting of employee contributions of each member. 10. Each SCHOOL BOARD who shall become a member of the SHIF shall be obligated to execute an Indemnity and Trust Agreement similar to this Agreement. Each SCHOOL BOARD, by the execution and delivery of an Indemnity and Trust Agreement, agrees to be jointly and severally bound with each other member of the SHIF who executes and delivers an Indemnity and Trust Agreement to the terms and conditions set forth in said Indemnity and Trust Agreement. |
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17.L. Finance
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17.L.1) Transfer From Fund Balance
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17.L.1)a. Motion made by __________, seconded by ___________, upon the recommendation of the Superintendent of Schools that the Board approve the transfer of $295,772 from fund balance to account 11-000-230-820-000-000 Judgements Against District dated 6/30/15.
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17.L.2) June Transfer Report
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17.L.2)a. Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the June transfer report as attached.
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17.L.3) Approval of Secretaries Reports
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17.L.3)a. Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Board approve the revised Board Secretaries Reports for June 30, 2015 and July 31, 2015.
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17.M. Comprehensive Maintenance Plan
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17.M.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the following resolution:
Whereas, the Department of Education requires New Jersey School Districts to submit three-year maintenance plans documenting "required" maintenance activities for each of its public school facilities, and Whereas, the required maintenance activities as listed for the various school facilities of the Alexandria Township School District are consistent with these requirements, and Whereas, all past and planned activities are reasonable to keep school facilities open and safe for use or in their original condition and to keep their system warranties valid. Now, Therefore, be It Resolved, that the Alexandria Township School District hereby authorizes the School Business Administrator to submit the Comprehensive Maintenance Plan for the Alexandria Township. |
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17.N. Purchase of Resource Materials
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17.N.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the purchase of resource materials as per District Policy 2530 Resource Materials, as follows:
Does My Head Look Big In This by Randa Abdel-Fattah A Mango-Shaped Space by Wendy Mass Okay For Now by Gary D. Schmidt Tangerine by Edward Bloor |
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18. PUBLIC COMMENTS
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Description:
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two, twenty minute periods for public comment at each meeting. In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:
1. A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate. 2. Each statement made by a participant shall be limited to 3 minutes in duration. 3. No participant may speak on the same topic until all others who wish to speak on that topic have been heard. 4. All statements shall be directed to the presiding officer; no participant may address Board members individually. |
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19. BOARD GOALS
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Description:
The Alexandria Township Board of Education will:
1. Continue to Improve Board effectiveness. 2. Continue to effectively represent and communicate with the public and involve the community. 3. Continue to improve District Planning focusing on the District mission and goals. 4. Implement our CSA and Board self-evaluation process. |
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20. ADJOURN
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Description:
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board adjourn the meeting at __________ .
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