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Meeting Agenda
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I. CALL MEETING TO ORDER
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II. PLEDGE OF ALLEGIANCE
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III. ROLL CALL
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IV. CITIZENS' COMMUNICATION / RECOGNITIONS
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V. DISTRICT REPORTS / PRESENTATIONS
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V.1) Financial Report
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V.2) Utility Report
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V.3) Tax Collection Report
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V.4) Review Investment Officer's Quarterly Report of Investment Transactions for all funds for the Quarter ended May 31, 2011.
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VI. ACTION ITEMS
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VI.1) Consider and take appropriate action on the request to adopt the new Superintendent's Evaluation Instrument.
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VI.2) Consider and take appropriate action on the request to revise Board Policy CE (local) - Annual Operating Budget.
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VI.3) Consider and take appropriate action on the request to adopt the Resolution of GASB 54 Standards and Applications.
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VI.4) Consider and take appropriate action on the request to approve the application for teacher data portal of the Texas Assessment Management System Waiver for the 2011-2012, 2012-2013, 2013-2014 school years to the Texas Education Agency and the Board delegates the Superintendent or Designee the authority to make related amendments for each school year.
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VI.5) Consider and take appropriate action on the request to approve to submit a Modified Schedule/State Assessment Testing Days Waiver to the Texas Education Agency.
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VI.6) Consider and take appropriate action on the request to approve to submit and Early Release Expedited Waiver to the Texas Education Agency.
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VI.7) Consider and take appropriate action on the request to award Sealed Proposal No. 110631SACLED for the construction of the Loop 480 East entrance drive at the Student Activity Center and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
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VI.8) Consider and take appropriate action on the request to approve the renewal of the annual software support and maintenance agreement contracts.
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VII. CONSENT ITEMS
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VII.1) Consider and take appropriate action on the request to approve the minutes of the June 14, 2011 (Regular) and June 27, 2011 (Workshop) Board Meetings.
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VII.2) Consider and take appropriate action on the request to approve the Transportation Rates on the use of School Buses and Vans for the 2011-2012 school year.
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VII.3) Consider and take appropriate action on the request to award Sealed Proposal No. 110625 for Grease Trap Cleaning Services and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
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VII.4) Consider and take appropriate action on the request to award Sealed Proposal No. 110626 for juices and non-carbonated drinks and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
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VII.5) Consider and take appropriate action on the request to award Sealed Proposal No. 110627 for Tortillas and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
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VII.6) Consider and take appropriate action on the request to award Sealed Proposal No. 110628 for Cafeteria Food and Supplies and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
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VII.7) Consider and take appropriate action on the request to award Sealed Proposal No. 110629 for Computer and Printer Supplies and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
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VII.8) Consider and take appropriate action on the request to award Sealed Proposal no. 110630 for Janitorial Supplies and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
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VII.9) Consider and take appropriate action on the request to award Sealed Proposal No. 110631 for Office and Teaching supplies and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
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VII.10) Consider and take appropriate action on the request to approve the purchase of fuel for the 2011-2012 school year in accordance to Board Policy (CH) and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
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VII.11) Consider and take appropriate action on the request to approve the purchase of produce for the 2011-2012 school year in accordance to Board Policy (CH) and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
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VII.12) Consider and take appropriate action on the request to approve in accordance with Board Policy (CH) the Interlocal Agreement to participate in the Education Service Center Region 20 Purchasing Cooperative and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
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VII.13) Consider and take appropriate action on the request to approve in accordance with Board Policy (CH) the Interlocal Agreement to participate in the Texas Association of School Boards - Local Government Purchasing Cooperative and the Board delegates the
Superintendent or Designee the authority to make related budgeted
purchases of goods or services as per Board Policy. (CH).
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VII.14) Consider and take appropriate action on the request to approve in accordance with Board Policy (CH) the Interlocal Agreement to participate in the Texas Department of Information Resources (DIR) State Purchasing Cooperative and the Board delegates the
Superintendent or Designee the authority to make related budgeted
purchases of goods or services as per Board Policy. (CH).
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VII.15) Consider and take appropriate action on the request to approve in accordance with Board Policy (CH) the Interlocal Agreement to participate in the Houston-Galveston Area Council Governments Cooperative Purchasing Program and the Board delegates the
Superintendent or Designee the authority to make related budgeted
purchases of goods or services as per Board Policy. (CH).
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VII.16) Consider and take appropriate action on the request to approve in accordance with Board Policy (CH) the Interlocal Agreement to Participate in the Region 4 Education Service Center - Texas Cooperative Purchasing Network and the Board delegates the
Superintendent or Designee the authority to make related budgeted
purchases of goods or services as per Board Policy. (CH).
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VII.17) Consider and take appropriate action on the request to approve in accordance with Board Policy (CH) the Interlocal Agreement and Resolution to participate in the Pace Purchasing Cooperative as Administered by the Education Service Center Region 13 and Region 20 Purchasing Cooperative 2013 and the Board delegates the
Superintendent or Designee the authority to make related budgeted
purchases of goods or services as per Board Policy. (CH).
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VII.18) Consider and take appropriate action on the request to approve in accordance with Board Policy (CH) the Interlocal Agreement to participate in U.S. Communities Government Purchasing Alliance and the Board delegates the
Superintendent or Designee the authority to make related budgeted
purchases of goods or services as per Board Policy. (CH).
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VII.19) Consider and take appropriate action on the request to amend the 168 Special Education State Fund Budget.
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VIII. CLOSED SESSION
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VIII.1) Discuss the request to hire personnel to fill vacancies pursuant to TGC 551.074.
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VIII.2) Discuss the request to hire a professional employee to serve as the Health Services Coordinator and subject to possible future reassignment by the Superintendent.
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VIII.3) Discuss the request to hire a professional employee to serve as the Assistant Federal Programs Director/Grant Writer and subject to possible future reassignment by the Superintendent.
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IX. OPEN SESSION
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IX.1) Consider and take appropriate action on the request to hire personnel to fill vacancies pursuant to TGC 551.074.
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IX.2) Consider and take appropriate action on the request to hire a professional employee to serve as the Health Service Coordinator and subject to possible future reassignment by the Superintendent.
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IX.3) Consider and take appropriate action on the request to hire a professional employee to serve as the Assistant Federal Programs Director/Grant Writer and subject to possible future reassignment by the Superintendent.
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X. CORRESPONDENCE AND INFORMATION
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XI. ADJOURNMENT
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Agenda Item Details
Reload Your Meeting
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| Meeting: | July 12, 2011 at 6:00 PM - Regular | |
| Subject: |
I. CALL MEETING TO ORDER
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| Subject: |
II. PLEDGE OF ALLEGIANCE
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| Subject: |
III. ROLL CALL
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Description:
Mrs. Ani Santleben President / Ms. Glenna Purcell, Vice-President / Mr. Ramon Ramirez, Secretary / Mr. David Riojas, Trustee / Mr. Rodolfo Lopez, Trustee / Ms. Lupita Fuentes, Board Trustee / Mr. Ignacio Saucedo, Trustee/ Mr. Jesus Sanchez, Superintendent / Mr. Richard Strieber, Attorney
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| Subject: |
IV. CITIZENS' COMMUNICATION / RECOGNITIONS
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Description:
According to EPISD Board Policy BED (Local) Board Meeting: Public Participation, only those persons (on the list) who request to speak shall be heard. The speaker shall limit remarks to three minutes, unless, this limit is waived by the board. The Board shall allot no more than 40 minutes for the Citizens’ Communication portion of the meeting. Complaints and concerns for which other resolution channels are provided shall be directed through those channels. These complaints include complaints on the following subjects: employee complaints, termination of employment, student complaints, removal to alternative education program, and expulsion. If the Board President determines that a person has not attempted to resolve a matter administratively, the person shall be directed to the appropriate policy for attempted resolution before bringing the matter to the Board. Complaints against specific employees or officers of EPISD shall be heard in Closed Meeting, as authorized by the Texas Government Code Title 5-Section: 551.074 (1) and (2). If your topic concerns complaints against specific employees or officers, please note this on the sign-up sheet. You must make your points on issues in a constructive and courteous fashion pursuant to Robert’s Rules of Order.
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| Subject: |
V. DISTRICT REPORTS / PRESENTATIONS
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| Subject: |
V.1) Financial Report
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|
| Subject: |
V.2) Utility Report
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|
| Subject: |
V.3) Tax Collection Report
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|
| Subject: |
V.4) Review Investment Officer's Quarterly Report of Investment Transactions for all funds for the Quarter ended May 31, 2011.
|
|
| Subject: |
VI. ACTION ITEMS
|
|
| Subject: |
VI.1) Consider and take appropriate action on the request to adopt the new Superintendent's Evaluation Instrument.
|
|
| Subject: |
VI.2) Consider and take appropriate action on the request to revise Board Policy CE (local) - Annual Operating Budget.
|
|
| Subject: |
VI.3) Consider and take appropriate action on the request to adopt the Resolution of GASB 54 Standards and Applications.
|
|
| Subject: |
VI.4) Consider and take appropriate action on the request to approve the application for teacher data portal of the Texas Assessment Management System Waiver for the 2011-2012, 2012-2013, 2013-2014 school years to the Texas Education Agency and the Board delegates the Superintendent or Designee the authority to make related amendments for each school year.
|
|
| Subject: |
VI.5) Consider and take appropriate action on the request to approve to submit a Modified Schedule/State Assessment Testing Days Waiver to the Texas Education Agency.
|
|
| Subject: |
VI.6) Consider and take appropriate action on the request to approve to submit and Early Release Expedited Waiver to the Texas Education Agency.
|
|
| Subject: |
VI.7) Consider and take appropriate action on the request to award Sealed Proposal No. 110631SACLED for the construction of the Loop 480 East entrance drive at the Student Activity Center and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
|
|
| Subject: |
VI.8) Consider and take appropriate action on the request to approve the renewal of the annual software support and maintenance agreement contracts.
|
|
| Subject: |
VII. CONSENT ITEMS
|
|
| Subject: |
VII.1) Consider and take appropriate action on the request to approve the minutes of the June 14, 2011 (Regular) and June 27, 2011 (Workshop) Board Meetings.
|
|
| Subject: |
VII.2) Consider and take appropriate action on the request to approve the Transportation Rates on the use of School Buses and Vans for the 2011-2012 school year.
|
|
| Subject: |
VII.3) Consider and take appropriate action on the request to award Sealed Proposal No. 110625 for Grease Trap Cleaning Services and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
|
|
| Subject: |
VII.4) Consider and take appropriate action on the request to award Sealed Proposal No. 110626 for juices and non-carbonated drinks and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
|
|
| Subject: |
VII.5) Consider and take appropriate action on the request to award Sealed Proposal No. 110627 for Tortillas and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
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|
| Subject: |
VII.6) Consider and take appropriate action on the request to award Sealed Proposal No. 110628 for Cafeteria Food and Supplies and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
|
|
| Subject: |
VII.7) Consider and take appropriate action on the request to award Sealed Proposal No. 110629 for Computer and Printer Supplies and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
|
|
| Subject: |
VII.8) Consider and take appropriate action on the request to award Sealed Proposal no. 110630 for Janitorial Supplies and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
|
|
| Subject: |
VII.9) Consider and take appropriate action on the request to award Sealed Proposal No. 110631 for Office and Teaching supplies and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
|
|
| Subject: |
VII.10) Consider and take appropriate action on the request to approve the purchase of fuel for the 2011-2012 school year in accordance to Board Policy (CH) and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
|
|
| Subject: |
VII.11) Consider and take appropriate action on the request to approve the purchase of produce for the 2011-2012 school year in accordance to Board Policy (CH) and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
|
|
| Subject: |
VII.12) Consider and take appropriate action on the request to approve in accordance with Board Policy (CH) the Interlocal Agreement to participate in the Education Service Center Region 20 Purchasing Cooperative and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
|
|
| Subject: |
VII.13) Consider and take appropriate action on the request to approve in accordance with Board Policy (CH) the Interlocal Agreement to participate in the Texas Association of School Boards - Local Government Purchasing Cooperative and the Board delegates the
Superintendent or Designee the authority to make related budgeted
purchases of goods or services as per Board Policy. (CH).
|
|
| Subject: |
VII.14) Consider and take appropriate action on the request to approve in accordance with Board Policy (CH) the Interlocal Agreement to participate in the Texas Department of Information Resources (DIR) State Purchasing Cooperative and the Board delegates the
Superintendent or Designee the authority to make related budgeted
purchases of goods or services as per Board Policy. (CH).
|
|
| Subject: |
VII.15) Consider and take appropriate action on the request to approve in accordance with Board Policy (CH) the Interlocal Agreement to participate in the Houston-Galveston Area Council Governments Cooperative Purchasing Program and the Board delegates the
Superintendent or Designee the authority to make related budgeted
purchases of goods or services as per Board Policy. (CH).
|
|
| Subject: |
VII.16) Consider and take appropriate action on the request to approve in accordance with Board Policy (CH) the Interlocal Agreement to Participate in the Region 4 Education Service Center - Texas Cooperative Purchasing Network and the Board delegates the
Superintendent or Designee the authority to make related budgeted
purchases of goods or services as per Board Policy. (CH).
|
|
| Subject: |
VII.17) Consider and take appropriate action on the request to approve in accordance with Board Policy (CH) the Interlocal Agreement and Resolution to participate in the Pace Purchasing Cooperative as Administered by the Education Service Center Region 13 and Region 20 Purchasing Cooperative 2013 and the Board delegates the
Superintendent or Designee the authority to make related budgeted
purchases of goods or services as per Board Policy. (CH).
|
|
| Subject: |
VII.18) Consider and take appropriate action on the request to approve in accordance with Board Policy (CH) the Interlocal Agreement to participate in U.S. Communities Government Purchasing Alliance and the Board delegates the
Superintendent or Designee the authority to make related budgeted
purchases of goods or services as per Board Policy. (CH).
|
|
| Subject: |
VII.19) Consider and take appropriate action on the request to amend the 168 Special Education State Fund Budget.
|
|
| Subject: |
VIII. CLOSED SESSION
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Description:
Pursuant to Sections 551.071, 551.072, 551.074, 551.082, 551.083, and 551.084 Texas Government Code: PERSONNEL MATTERS: Under Section 551.074 Texas Gonverment Code, to deliberate the appointments, employment, evaluations, reassignments, duties, discipline, or dismissal of public officers or employee; or to hear complaints or charges against an officer or employee:
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| Subject: |
VIII.1) Discuss the request to hire personnel to fill vacancies pursuant to TGC 551.074.
|
|
| Subject: |
VIII.2) Discuss the request to hire a professional employee to serve as the Health Services Coordinator and subject to possible future reassignment by the Superintendent.
|
|
| Subject: |
VIII.3) Discuss the request to hire a professional employee to serve as the Assistant Federal Programs Director/Grant Writer and subject to possible future reassignment by the Superintendent.
|
|
| Subject: |
IX. OPEN SESSION
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Description:
To take final action, make decisions or vote on matters on which the Board consulted with its attorney or on matters deliberated or heard in closed session. In the event that the Board did not go into Closed Session on any or all items listed for Closed Session (above), those items shall automatically be included as Action Items under this section of the Agenda, should the Board choose to take action.
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| Subject: |
IX.1) Consider and take appropriate action on the request to hire personnel to fill vacancies pursuant to TGC 551.074.
|
|
| Subject: |
IX.2) Consider and take appropriate action on the request to hire a professional employee to serve as the Health Service Coordinator and subject to possible future reassignment by the Superintendent.
|
|
| Subject: |
IX.3) Consider and take appropriate action on the request to hire a professional employee to serve as the Assistant Federal Programs Director/Grant Writer and subject to possible future reassignment by the Superintendent.
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| Subject: |
X. CORRESPONDENCE AND INFORMATION
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| Subject: |
XI. ADJOURNMENT
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