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Meeting Agenda
A. CALL TO ORDER (7:00 p.m.)
B. PLEDGE OF ALLEGIANCE
C. COMMENTS FROM THE PUBLIC
D. BOARD BUSINESS
D.1. In Person School Board Meetings
E. SUPERINTENDENT COMMENTS
E.1. Reopening Update
F. FINANCIAL REPORT
F.1. Budget Update
G. BOARD REPORTS
G.1. Board Liaison Reports
G.2. Board Member Reports
G.3. Student Board Member Reports
H. COMMITTEE, COMMUNITY AND SCHOOL PRESENTATIONS
I. CONSENT AGENDA
I.1. Personnel
J. OLD BUSINESS
J.1. 2021-22 School Calendar
K. REPORTS
K.1. Summer School
L. BOND BUSINESS/REPORTS
L.1. Monthly Bond Report
L.2. WAHS - Change Order 24
L.3. WAHS - Change Order 25
L.4. Recommendation to Award GMP for the New Transportation Facility
M. NEW BUSINESS
M.1. Board Policies
M.2. 2021-22 Chromebook Purchase
M.3. School Resource Officer IGA Amendment
N. OTHER BUSINESS (Information Only)
N.1. Technology 
O. ADJOURN
Agenda Item Details Reload Your Meeting
Meeting: April 5, 2021 at 7:00 PM - Regular Meeting
Subject:
A. CALL TO ORDER (7:00 p.m.)
Subject:
B. PLEDGE OF ALLEGIANCE
Subject:
C. COMMENTS FROM THE PUBLIC
Description:
Members of the public wanting to provide public comment during a Regular Board Meeting should send
their comments by email to chris.green@albany.k12.or.us. Comments must be received by noon on the
date of the Regular Board Meeting. Comments must be limited in length to be read in 3 minutes.
Comments will be read by the Board Chair or Vice Chair during the "Comments from the Public" time on
the agenda.
Subject:
D. BOARD BUSINESS
Subject:
D.1. In Person School Board Meetings
Speaker(s):
Kim Butzner
Subject:
E. SUPERINTENDENT COMMENTS
Subject:
E.1. Reopening Update
Subject:
F. FINANCIAL REPORT
Subject:
F.1. Budget Update
Speaker(s):
Jim Scherzinger
Subject:
G. BOARD REPORTS
Subject:
G.1. Board Liaison Reports
Subject:
G.2. Board Member Reports
Description:
Members of the School Board may use this time to make comments, request information, recognize excellence or otherwise communicate to staff and community.
Subject:
G.3. Student Board Member Reports
Subject:
H. COMMITTEE, COMMUNITY AND SCHOOL PRESENTATIONS
Subject:
I. CONSENT AGENDA
Subject:
I.1. Personnel
Subject:
J. OLD BUSINESS
Subject:
J.1. 2021-22 School Calendar
Speaker(s):
Randy Lary
Description:
Randy Lary will discuss the additional calendar option (Calendar B) for consideration.

Action Requested by Staff:
Motion to approve Calendar (A or B) as presented.
Subject:
K. REPORTS
Subject:
K.1. Summer School
Speaker(s):
Melissa Goff
Subject:
L. BOND BUSINESS/REPORTS
Subject:
L.1. Monthly Bond Report
Speaker(s):
David McKay/Russ Buttram
Description:
David McKay will present the monthly bond report for February 2021.
Subject:
L.2. WAHS - Change Order 24
Speaker(s):
David McKay/Russ Buttram
Description:
HMK Company recommends that you award Change Order 024 for Gerding Builders in the amount of $138,316.49.

Action Requested by Staff:
Make a motion to award Change Order 024 for Gerding Builders in the amount of $138,316.49.
 
Subject:
L.3. WAHS - Change Order 25
Speaker(s):
David McKay/Russ Buttram
Description:
HMK Company recommends that you award Change Order 025 (Seismic Project) for Gerding Builders in the amount of $13,941.78.

Action Requested by Staff:
Make a motion to award Change Order 025 (Seismic Project) for Gerding Builders in the amount of $13,941.78.
Subject:
L.4. Recommendation to Award GMP for the New Transportation Facility
Speaker(s):
Russ Buttram / David McKay
Description:
The final GMP is $811,000 less than we reported the project profile to the Board on December 14th.  Raw material costs have increased beyond what we expected, but we appear to have entered the contractor market at a favorable time.
 
Because of the volatility of the steel market, we are asking the Board to take action at the April 5th board meeting so we can take advantage of currently quoted prices.

Action requested by staff:
Motion to award GMP #1 to Emerick Construction in the amount of $11,798,733 as recommended by staff.
 
Subject:
M. NEW BUSINESS
Subject:
M.1. Board Policies
Speaker(s):
Russ Buttram / Melissa Goff
Description:
  • BBB - Board Elections - Melissa Goff
    Information to know:
    • Draft version with policy updates
      • Grey highlighted language is language that is in current policy but not included in OSBA sample policy.  OSBA has approved language as optional for district to retain. 
      • Red language in italics is new OSBA language.
      • Strikethough language is to be removed from current policy.
      • All other language is the same is OSBA sample policy.  
    • Updates to current OSBA policy recommendation from HB 3537 (2013) 
      • HB3537 Removed limitation to not seek more than one elected position in the same election.
  • ECACA - Radio Frequency Identification Device - Russ Buttram
    Information to know:
    • This is a new policy required for the district to be able to use a Radio Frequency Identification Device (RFID).
Subject:
M.2. 2021-22 Chromebook Purchase
Speaker(s):
Russ Buttram/Rob Singleton
Description:
Action Requested:
Make a motion to pre-approve the 2021-22 Chromebook purchase as presented in an amount nor to exceed $580,000. 
 
Subject:
M.3. School Resource Officer IGA Amendment
Speaker(s):
Jim Scherzinger
Subject:
N. OTHER BUSINESS (Information Only)
Subject:
N.1. Technology 
Speaker(s):
Russ Buttram
Subject:
O. ADJOURN
Description:
DATES OF INTEREST TO THE SCHOOL BOARD
April 9 - Pre-Planning Meeting (Director Ward), Virtual 8:00 am*
April 19 - Regular Board Meeting, 7:00 pm, Virtual
April 28 - Budget Committee - Budget Message, 7:00 pm, Virtual
May 3 - All Stars - 6:30 pm, Virtual
May 6 - Bond Oversight Committee, 6:30 pm, Virtual
May 12 - Budget Committee - Public Input, 7:00 pm, Virtual
May 17 - Regular Board Meeting, 7:00 pm
* Meeting not open to the public
 

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