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Meeting Agenda
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A. REGULAR MEETING AGENDA
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A.1. Call to Order
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A.2. Pledge of Allegiance
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A.3. Roll Call: Mrs. Ogle _________ Ms. Flores _________
Mr. Ysaguirre________ Mr. Olveda_________ Mr. Brown____________ |
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B. MOTION TO ADOPT AGENDA
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C. MOTION TO GO INTO EXECUTIVE SESSION PURSUANT TO:
Executive session pursuant to A.R.S. §38-431.03.A3 & .A4 —discussion or consultation with the Governing Board’s attorney for legal advice and to consider its position and instruct its attorney regarding pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation re: dismissal process of non-certificated, contract employee and related legal issues. |
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D. MOTION TO GO INTO EXECUTIVE SESSON PURSUANT TO:
EXECUTIVE SESSION PURSUANT TO A.R.S. §A.R.S.38-431.03.A1 – DISCUSSION OR CONSIDERATION OF EMPLOYMENT, ASSIGNMENT, APPOINTMENT, PROMOTION, DEMOTION, DISMISSAL, SALARIES, DISCIPLINING OR RESIGNATION OF A PUBLIC OFFICE. |
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E. CALL TO THE PUBLIC
Individuals will speak at the beginning of the meeting. (Board members will not be able to respond to comments from the audiences that are not agenda items (A.R.S.38-432.02 (h). Each patron will be allowed 3 minutes to address the board. During an open session, the Board shall not hear personal complaints against school personnel or a person connected with the district. Policies KE and KEB are provided by the board for disposition of legitimate complaints, including those involving individuals. |
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F. MONTHLY REPORTS
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F.1. Business Manager's Report - Ms. Liz Ibarra
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F.2. Food Service Director's Report - Mr. Ricardo Cazares
Mr. Cazares reported 787 breakfast and 2,287 lunch meals were served for the month of May. There were 243 participants approved for free meals and 57 participants for reduced and 61 paid participants. Mr. Cazares submitted the monthly expenses to the revenue report for May 2023. |
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F.3. Facilities Director's Report - Mr. Hector Longoria
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F.4. Athletic Director's Report - Mr. Mike Ibarra
Mr. Ibarra reported summer workouts began May 30th and will continue until July29th, when fall season athletics starts. Coach Cortez’ football team will be attending the Football 7v7 at Western New Mexico University on June 23, 2023. Volleyball will begin open gym in July |
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G. BUSINESS ITEMS
Discussion/Approval/Disapproval of the FY2023-2024 Proposed Expenditure Budget and Summary of Expenditure Budget. |
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H. SUPERINTENDENT/PRINCIPAL ITEMS
Monthly report |
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H.1. Discussion/Approval/Disapproval of the FY23 – 24 handbooks; Coaches Handbook, Staff Handbook, Counseling Catalog, Student Athletic Handbook, Student Handbook and Student Activities Handbook.
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I. PERSONNEL ITEMS
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I.1. Discussion/Approval/Disapproval to approve Brandon Ortega as an Emergency Teacher for FY23/24.
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I.2. Discussion/Approval/Disapproval to approve Frank Acuna as a volunteer football coach for FY 22/23 and FY23/24.
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I.3. Discussion/Approval/Disapproval to approve ELL Stipend for Esther Cazares for FY23/24.
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I.4. Discussion/Approval/Disapproval to approve Brittany Ibarra as Grants/Special Education Director for FY23/24.
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I.5. Discussion/Approval/Disapproval to approve Thomas Cortez for Summer Weights for FY23/24.
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I.6. Discussion/Approval/Disapproval to approve Brenda Willis as a Teacher for FY23/24.
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I.7. Discussion/Approval/Disapproval to remove Sharon Rodriguez and Rosalinda Herrera and add Adrianna Gonzalez and Patricia Castillo as signers to all First Interstate Bank Accounts.
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I.8. Discussion/Approval/Disapproval Lilean R. Camarena as Accounts Payable/Payroll for FY 22/23 and FY 23/24.
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I.9. Discussion/Approval/Disapproval to pay all eligible certified teachers the full amount of Fund 012 per FTE.
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I.10. Discussion/Approval/Disapproval to pay Mrs. Reyes $2,537.00 for her performance-based pay per the FY22-23 Principal/Superintendent Contract.
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I.11. Discussion/Approval/Disapproval to approve Adriana Gonzales as Student Activities Treasure and Patricia Castillo as Assistant Student Activities Treasure for FY 23/24.
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I.12. Discussion/Approval/Disapproval to approve Salary Schedules for FY 23/24.
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I.13. Discussion/Approval/Disapproval of the out-of- state travel for Adriana Gonzales and Patricia Castillo to attend PowerSchool University Conference in Anaheim, CA from June 25- 29, 2023
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J. CONSENT ITEMS
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J.1. Approval for ratification of the expenditures identified in the Auxiliary Operations Fund Report for May 2023.
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J.2. Approval of Student Activities Account Report for May 2023.
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J.3. Approval for ratification of payroll and expense vouchers for May 2023.
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J.4. Approval of the Regular Governing Board Meeting Minutes from May 10, 2023
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J.5. Approval for out of state travel for Football team to 7 on 7 Shootout on June 23, 2023, at Western New Mexico University, Silver City NM.
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J.6. Approval of the ratification of the Santa Cruz Valley Union High School District #840 Retention Stipend Policy for FY23-24.
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J.7. Approval of The Trust Proposal Acceptance Form (PAF) for the District’s Liability Insurance and the Alliance Coverage Acceptance Form (CAF) for Worker’s Compensation for FY22-23.
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J.8. Approval of sole source resolution for FY23-24
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J.9. Approval to approve the Student Technology Device Agreement for FY 23/24.
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J.10. Approval on the Policy Service Advisories: IGA- Curriculum Development; IGD-Curriculum Adoption; IJJ-Textbook-Supplementary Materials Selection & Adoption; JLCD-Medicines-Administering Medicines to Students; JLDC-R-Medicines-Administering Medicines to Students; NEW-JLCD-EB- Medicines to Students . 2nd READING
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J.11. Approval to submit a request for Academic Achievement to extract an emulated count on June 28, 2023 from AzEDS to generate allocations for Title I programs.
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K. ANNOUNCEMENTS
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L. BOARD MEMBER ITEMS
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M. ADJOURN REGULAR MEETING
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Agenda Item Details
Reload Your Meeting
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|---|---|---|
| Meeting: | June 14, 2023 at 6:00 PM - Regular Meeting | |
| Subject: |
A. REGULAR MEETING AGENDA
|
|
| Subject: |
A.1. Call to Order
|
|
| Subject: |
A.2. Pledge of Allegiance
|
|
| Subject: |
A.3. Roll Call: Mrs. Ogle _________ Ms. Flores _________
Mr. Ysaguirre________ Mr. Olveda_________ Mr. Brown____________ |
|
| Subject: |
B. MOTION TO ADOPT AGENDA
|
|
| Subject: |
C. MOTION TO GO INTO EXECUTIVE SESSION PURSUANT TO:
Executive session pursuant to A.R.S. §38-431.03.A3 & .A4 —discussion or consultation with the Governing Board’s attorney for legal advice and to consider its position and instruct its attorney regarding pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation re: dismissal process of non-certificated, contract employee and related legal issues. |
|
| Subject: |
D. MOTION TO GO INTO EXECUTIVE SESSON PURSUANT TO:
EXECUTIVE SESSION PURSUANT TO A.R.S. §A.R.S.38-431.03.A1 – DISCUSSION OR CONSIDERATION OF EMPLOYMENT, ASSIGNMENT, APPOINTMENT, PROMOTION, DEMOTION, DISMISSAL, SALARIES, DISCIPLINING OR RESIGNATION OF A PUBLIC OFFICE. |
|
| Subject: |
E. CALL TO THE PUBLIC
Individuals will speak at the beginning of the meeting. (Board members will not be able to respond to comments from the audiences that are not agenda items (A.R.S.38-432.02 (h). Each patron will be allowed 3 minutes to address the board. During an open session, the Board shall not hear personal complaints against school personnel or a person connected with the district. Policies KE and KEB are provided by the board for disposition of legitimate complaints, including those involving individuals. |
|
| Subject: |
F. MONTHLY REPORTS
|
|
| Subject: |
F.1. Business Manager's Report - Ms. Liz Ibarra
|
|
| Subject: |
F.2. Food Service Director's Report - Mr. Ricardo Cazares
Mr. Cazares reported 787 breakfast and 2,287 lunch meals were served for the month of May. There were 243 participants approved for free meals and 57 participants for reduced and 61 paid participants. Mr. Cazares submitted the monthly expenses to the revenue report for May 2023. |
|
| Subject: |
F.3. Facilities Director's Report - Mr. Hector Longoria
|
|
| Subject: |
F.4. Athletic Director's Report - Mr. Mike Ibarra
Mr. Ibarra reported summer workouts began May 30th and will continue until July29th, when fall season athletics starts. Coach Cortez’ football team will be attending the Football 7v7 at Western New Mexico University on June 23, 2023. Volleyball will begin open gym in July |
|
| Subject: |
G. BUSINESS ITEMS
Discussion/Approval/Disapproval of the FY2023-2024 Proposed Expenditure Budget and Summary of Expenditure Budget. |
|
| Subject: |
H. SUPERINTENDENT/PRINCIPAL ITEMS
Monthly report |
|
| Subject: |
H.1. Discussion/Approval/Disapproval of the FY23 – 24 handbooks; Coaches Handbook, Staff Handbook, Counseling Catalog, Student Athletic Handbook, Student Handbook and Student Activities Handbook.
|
|
| Subject: |
I. PERSONNEL ITEMS
|
|
| Subject: |
I.1. Discussion/Approval/Disapproval to approve Brandon Ortega as an Emergency Teacher for FY23/24.
|
|
| Subject: |
I.2. Discussion/Approval/Disapproval to approve Frank Acuna as a volunteer football coach for FY 22/23 and FY23/24.
|
|
| Subject: |
I.3. Discussion/Approval/Disapproval to approve ELL Stipend for Esther Cazares for FY23/24.
|
|
| Subject: |
I.4. Discussion/Approval/Disapproval to approve Brittany Ibarra as Grants/Special Education Director for FY23/24.
|
|
| Subject: |
I.5. Discussion/Approval/Disapproval to approve Thomas Cortez for Summer Weights for FY23/24.
|
|
| Subject: |
I.6. Discussion/Approval/Disapproval to approve Brenda Willis as a Teacher for FY23/24.
|
|
| Subject: |
I.7. Discussion/Approval/Disapproval to remove Sharon Rodriguez and Rosalinda Herrera and add Adrianna Gonzalez and Patricia Castillo as signers to all First Interstate Bank Accounts.
|
|
| Subject: |
I.8. Discussion/Approval/Disapproval Lilean R. Camarena as Accounts Payable/Payroll for FY 22/23 and FY 23/24.
|
|
| Subject: |
I.9. Discussion/Approval/Disapproval to pay all eligible certified teachers the full amount of Fund 012 per FTE.
|
|
| Subject: |
I.10. Discussion/Approval/Disapproval to pay Mrs. Reyes $2,537.00 for her performance-based pay per the FY22-23 Principal/Superintendent Contract.
|
|
| Subject: |
I.11. Discussion/Approval/Disapproval to approve Adriana Gonzales as Student Activities Treasure and Patricia Castillo as Assistant Student Activities Treasure for FY 23/24.
|
|
| Subject: |
I.12. Discussion/Approval/Disapproval to approve Salary Schedules for FY 23/24.
|
|
| Subject: |
I.13. Discussion/Approval/Disapproval of the out-of- state travel for Adriana Gonzales and Patricia Castillo to attend PowerSchool University Conference in Anaheim, CA from June 25- 29, 2023
|
|
| Subject: |
J. CONSENT ITEMS
|
|
| Subject: |
J.1. Approval for ratification of the expenditures identified in the Auxiliary Operations Fund Report for May 2023.
|
|
| Subject: |
J.2. Approval of Student Activities Account Report for May 2023.
|
|
| Subject: |
J.3. Approval for ratification of payroll and expense vouchers for May 2023.
|
|
| Subject: |
J.4. Approval of the Regular Governing Board Meeting Minutes from May 10, 2023
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|
| Subject: |
J.5. Approval for out of state travel for Football team to 7 on 7 Shootout on June 23, 2023, at Western New Mexico University, Silver City NM.
|
|
| Subject: |
J.6. Approval of the ratification of the Santa Cruz Valley Union High School District #840 Retention Stipend Policy for FY23-24.
|
|
| Subject: |
J.7. Approval of The Trust Proposal Acceptance Form (PAF) for the District’s Liability Insurance and the Alliance Coverage Acceptance Form (CAF) for Worker’s Compensation for FY22-23.
|
|
| Subject: |
J.8. Approval of sole source resolution for FY23-24
|
|
| Subject: |
J.9. Approval to approve the Student Technology Device Agreement for FY 23/24.
|
|
| Subject: |
J.10. Approval on the Policy Service Advisories: IGA- Curriculum Development; IGD-Curriculum Adoption; IJJ-Textbook-Supplementary Materials Selection & Adoption; JLCD-Medicines-Administering Medicines to Students; JLDC-R-Medicines-Administering Medicines to Students; NEW-JLCD-EB- Medicines to Students . 2nd READING
|
|
| Subject: |
J.11. Approval to submit a request for Academic Achievement to extract an emulated count on June 28, 2023 from AzEDS to generate allocations for Title I programs.
|
|
| Subject: |
K. ANNOUNCEMENTS
|
|
| Subject: |
L. BOARD MEMBER ITEMS
|
|
| Subject: |
M. ADJOURN REGULAR MEETING
|
|