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Meeting Agenda
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A. OPENING OF REGULAR MEETING
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A.1. Call to Order
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A.2. Pledge of Allegiance
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A.3. Roll Call: Mrs. Ogle _________ Mrs. Sauceda_________
Ms. Flores ________ Mr. Reyes_________ Mr. Ysaguirre____________ |
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B. MOTION TO ADOPT AGENDA
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C. CALL TO THE PUBLIC
Individuals will speak at the beginning of the meeting. (Board members will not be able to respond to comments from the audiences that are not agenda items (A.R.S.38-432.02 (h). Each patron will be allowed 3 minutes to address the board. During an open session, the Board shall not hear personal complaints against school personnel or a person connected with the district. Policies KE and KEB are provided by the board for disposition of legitimate complaints, including those involving individuals. |
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D. MONTHLY REPORTS
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D.1. Business Manager's Report - Ms. Debi Tabeling
Ms. Tabeling reported her attendance to the following webinars and meetings: ESSERIII webinar, ARP IDEA Basic webinar, AASBO Bi-Monthly Membership meeting, Play It Safe meeting, GPPCS/SAFE virtual meeting. Henry & Horne audit is still in the process of collecting financial and single audit items. Mr. Brian Hammerle will attend the board meeting in April to review the audit. Ms. Tabeling reported, the Arizona Department of Education creates an annual Aggregate Expenditure Report (AER) which provides districts information if the expenditures exceed the limited amount. Legislators have approved schools to go over this amount. However, legislators may not approve this overage which will result in a decrease in budget expenditure for the current year. Lists of bond expenditures were provided. |
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D.1.a) Business Manager's Report
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D.2. Principal's Reprot - Dr. Oranté Jenkins
Presentation by Eureka King, Pinal County Health Department – Sexual Health Education Curriculum Dr. Jenkins reported the faculty will be participating on the 4th in-service on Friday, February 4th. The second phase of benchmark assessments will be completed at the end of the month. Current student enrollment at SCVUHS is as follows: Santa Cruz Valley Union High School: 289 students SCVUHS Center for Success: 28 students Parent & Student Meetings Intake Meetings: facilitated 10 student intake meetings to include students and parents Student Contacts: facilitated 21 student/parent contacts to address academic, behavioral, and social concerns. Administrative Activities Attended four cabinet meetings, ESSER III webinar, Pinal County ESA Curriculum Consortium, Safety Committee Meeting, ADE Ed Leader’s Meeting. |
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D.2.a) Reports
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D.3. Food Service Director's Report - Mr. Ricardo Cazares
Mr. Cazares reported 829 breakfast and 3,098 lunch meals were served in January. The Arizona Department of Education Review was scheduled for January 26th; which has been rescheduled to March 30, 2022. Mr. Cazares submitted the monthly expenses to revenue report. |
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D.3.a) Food Director's Reports
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D.4. Facility Director's Report - Mr. Hector Longoria
Mr. Longoria submitted a list of work orders which were addressed by the custodial staff. |
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D.4.a) Facility Report
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D.5. Athletic Director's Report - Coach Fitzgerald
Coach Fitzgerald submitted the remaining winter sports schedules. Over 1,000 basketball games were cancelled and rescheduled by the AIA in January. Confirmed same spring sports coaching staff is the same as board approved in 2021. Football coaching staff will be attending the Arizona Football Coaches Association in Scottsdale, Arizona on April 30th. The Varsity football team has been assigned the 2A Gila Region for the 2022-2023 season. AIA is in charge of assigning our remaining four “freedom games” for the upcoming football schedule. |
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D.5.a) Athletic Report
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E. BUSINESS ITEMS
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E.1. Discussion/Approval/Disapproval of the Revised FY21 Annual Financial Report as well as to publish these reports on the Arizona Department of Education Website.
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F. SUPERINTENDENT ITEMS
Mrs. Roberts reported her attendance to the following webinars/meetings: Five cabinets meetings; two Pinal County Health meetings, two Pinal County School Superintendents meetings, AASBO meeting, ADE, ASA webinars, Safety Committee meeting, English Language Learner (ELL) Program Mrs. Roberts reported the process is starting to get ready to begin the spring reassessment/assessment to determine eligibility or continuing status as required by statue. Preparing the district’s Title III grant by working with Pinal County Title III Consortium. Amending the grant to include carryover funds from last fiscal year which will be use to support ELL student needs. Special Education Program The department has received several new referrals of students who are exhibiting academic and/or behavioral issues to initiate the required process to determine if these students qualify to receive special education services. CTE Program/Carl Perkins Funding The Carl Perkins Federal Grant helps provide support to the SC CTE programs. In the process of amending this grant to include additional funds that were awarded to the district. Facilities and Grounds Update Facilities and Grounds are being maintained by the limited staffing and use a vendor to help with additional services. Long-Term Suspension Hearings No hearings held since the report submitted in January. |
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F.1. Superintendent Monthly Report
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G. PERSONNEL ITEMS
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G.1. Discussion/Approval/Disapproval of James Fitzgerald as a volunteer Head Coach for tennis FY 21/22.
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G.2. Discussion/Approval/Disapproval of Heriberto Meza as a volunteer coach for tennis FY 21/22.
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G.3. Discussion/Approval/Disapproval of Richard Reyes and Jordan Davis as volunteer softball coaches for FY 21/22.
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G.4. Discussion/Approval/Disapproval to hire Sharon Rodriguez as Business Manager at Santa Cruz contingent on her passing our background & DPS fingerprint clearance.
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H. CONSENT ITEMS
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H.1. Approval of the overnight travel for the Softball team on March 18 - 19, 2022 to the Payson tournament.
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H.2. Approval to use Insurance Proceeds Funds to purchase approximately 50 additional tables that will be used in the gymnasium in order to cover classes or absent teachers.
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H.3. Approval of ratification of the expenditures identified in the Auxiliary Operations Fund Report for January 2022.
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H.4. Approval of Student Activities Account Report for January 2022.
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H.5. Approval for ratification of payroll and expense vouchers for January 2022.
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H.6. Approval of the overnight travel for the wrestling team for Sectionals held at Mogollon High School on February 10-11, and State Championships held at ASU on February 18-19, 2022
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H.7. Approval of the Governing Board’s Work Session Minutes from January 4th, January 11th and Regular Meeting minutes from January 13, 2022.
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H.8. Approval for the following employees to sign checks for our Great Western Accounts. Orlenda Roberts, Orante Jenkins, Sherry Eisler, Elizabeth Ibarra & Rosalinda Herrera.
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I. ANNOUNCEMENTS
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J. BOARD MEMBER ITEMS
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K. ADJOURN REGULAR MEETING
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L. ANNOUNCEMENTS
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Agenda Item Details
Reload Your Meeting
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| Meeting: | February 10, 2022 at 6:00 PM - Regular Meeting | |
| Subject: |
A. OPENING OF REGULAR MEETING
|
|
| Subject: |
A.1. Call to Order
|
|
| Subject: |
A.2. Pledge of Allegiance
|
|
| Subject: |
A.3. Roll Call: Mrs. Ogle _________ Mrs. Sauceda_________
Ms. Flores ________ Mr. Reyes_________ Mr. Ysaguirre____________ |
|
| Subject: |
B. MOTION TO ADOPT AGENDA
|
|
| Subject: |
C. CALL TO THE PUBLIC
Individuals will speak at the beginning of the meeting. (Board members will not be able to respond to comments from the audiences that are not agenda items (A.R.S.38-432.02 (h). Each patron will be allowed 3 minutes to address the board. During an open session, the Board shall not hear personal complaints against school personnel or a person connected with the district. Policies KE and KEB are provided by the board for disposition of legitimate complaints, including those involving individuals. |
|
| Subject: |
D. MONTHLY REPORTS
|
|
| Subject: |
D.1. Business Manager's Report - Ms. Debi Tabeling
Ms. Tabeling reported her attendance to the following webinars and meetings: ESSERIII webinar, ARP IDEA Basic webinar, AASBO Bi-Monthly Membership meeting, Play It Safe meeting, GPPCS/SAFE virtual meeting. Henry & Horne audit is still in the process of collecting financial and single audit items. Mr. Brian Hammerle will attend the board meeting in April to review the audit. Ms. Tabeling reported, the Arizona Department of Education creates an annual Aggregate Expenditure Report (AER) which provides districts information if the expenditures exceed the limited amount. Legislators have approved schools to go over this amount. However, legislators may not approve this overage which will result in a decrease in budget expenditure for the current year. Lists of bond expenditures were provided. |
|
| Subject: |
D.1.a) Business Manager's Report
|
|
| Subject: |
D.2. Principal's Reprot - Dr. Oranté Jenkins
Presentation by Eureka King, Pinal County Health Department – Sexual Health Education Curriculum Dr. Jenkins reported the faculty will be participating on the 4th in-service on Friday, February 4th. The second phase of benchmark assessments will be completed at the end of the month. Current student enrollment at SCVUHS is as follows: Santa Cruz Valley Union High School: 289 students SCVUHS Center for Success: 28 students Parent & Student Meetings Intake Meetings: facilitated 10 student intake meetings to include students and parents Student Contacts: facilitated 21 student/parent contacts to address academic, behavioral, and social concerns. Administrative Activities Attended four cabinet meetings, ESSER III webinar, Pinal County ESA Curriculum Consortium, Safety Committee Meeting, ADE Ed Leader’s Meeting. |
|
| Subject: |
D.2.a) Reports
|
|
| Subject: |
D.3. Food Service Director's Report - Mr. Ricardo Cazares
Mr. Cazares reported 829 breakfast and 3,098 lunch meals were served in January. The Arizona Department of Education Review was scheduled for January 26th; which has been rescheduled to March 30, 2022. Mr. Cazares submitted the monthly expenses to revenue report. |
|
| Subject: |
D.3.a) Food Director's Reports
|
|
| Subject: |
D.4. Facility Director's Report - Mr. Hector Longoria
Mr. Longoria submitted a list of work orders which were addressed by the custodial staff. |
|
| Subject: |
D.4.a) Facility Report
|
|
| Subject: |
D.5. Athletic Director's Report - Coach Fitzgerald
Coach Fitzgerald submitted the remaining winter sports schedules. Over 1,000 basketball games were cancelled and rescheduled by the AIA in January. Confirmed same spring sports coaching staff is the same as board approved in 2021. Football coaching staff will be attending the Arizona Football Coaches Association in Scottsdale, Arizona on April 30th. The Varsity football team has been assigned the 2A Gila Region for the 2022-2023 season. AIA is in charge of assigning our remaining four “freedom games” for the upcoming football schedule. |
|
| Subject: |
D.5.a) Athletic Report
|
|
| Subject: |
E. BUSINESS ITEMS
|
|
| Subject: |
E.1. Discussion/Approval/Disapproval of the Revised FY21 Annual Financial Report as well as to publish these reports on the Arizona Department of Education Website.
|
|
| Subject: |
F. SUPERINTENDENT ITEMS
Mrs. Roberts reported her attendance to the following webinars/meetings: Five cabinets meetings; two Pinal County Health meetings, two Pinal County School Superintendents meetings, AASBO meeting, ADE, ASA webinars, Safety Committee meeting, English Language Learner (ELL) Program Mrs. Roberts reported the process is starting to get ready to begin the spring reassessment/assessment to determine eligibility or continuing status as required by statue. Preparing the district’s Title III grant by working with Pinal County Title III Consortium. Amending the grant to include carryover funds from last fiscal year which will be use to support ELL student needs. Special Education Program The department has received several new referrals of students who are exhibiting academic and/or behavioral issues to initiate the required process to determine if these students qualify to receive special education services. CTE Program/Carl Perkins Funding The Carl Perkins Federal Grant helps provide support to the SC CTE programs. In the process of amending this grant to include additional funds that were awarded to the district. Facilities and Grounds Update Facilities and Grounds are being maintained by the limited staffing and use a vendor to help with additional services. Long-Term Suspension Hearings No hearings held since the report submitted in January. |
|
| Subject: |
F.1. Superintendent Monthly Report
|
|
| Subject: |
G. PERSONNEL ITEMS
|
|
| Subject: |
G.1. Discussion/Approval/Disapproval of James Fitzgerald as a volunteer Head Coach for tennis FY 21/22.
|
|
| Subject: |
G.2. Discussion/Approval/Disapproval of Heriberto Meza as a volunteer coach for tennis FY 21/22.
|
|
| Subject: |
G.3. Discussion/Approval/Disapproval of Richard Reyes and Jordan Davis as volunteer softball coaches for FY 21/22.
|
|
| Subject: |
G.4. Discussion/Approval/Disapproval to hire Sharon Rodriguez as Business Manager at Santa Cruz contingent on her passing our background & DPS fingerprint clearance.
|
|
| Subject: |
H. CONSENT ITEMS
|
|
| Subject: |
H.1. Approval of the overnight travel for the Softball team on March 18 - 19, 2022 to the Payson tournament.
|
|
| Subject: |
H.2. Approval to use Insurance Proceeds Funds to purchase approximately 50 additional tables that will be used in the gymnasium in order to cover classes or absent teachers.
|
|
| Subject: |
H.3. Approval of ratification of the expenditures identified in the Auxiliary Operations Fund Report for January 2022.
|
|
| Subject: |
H.4. Approval of Student Activities Account Report for January 2022.
|
|
| Subject: |
H.5. Approval for ratification of payroll and expense vouchers for January 2022.
|
|
| Subject: |
H.6. Approval of the overnight travel for the wrestling team for Sectionals held at Mogollon High School on February 10-11, and State Championships held at ASU on February 18-19, 2022
|
|
| Subject: |
H.7. Approval of the Governing Board’s Work Session Minutes from January 4th, January 11th and Regular Meeting minutes from January 13, 2022.
|
|
| Subject: |
H.8. Approval for the following employees to sign checks for our Great Western Accounts. Orlenda Roberts, Orante Jenkins, Sherry Eisler, Elizabeth Ibarra & Rosalinda Herrera.
|
|
| Subject: |
I. ANNOUNCEMENTS
|
|
| Subject: |
J. BOARD MEMBER ITEMS
|
|
| Subject: |
K. ADJOURN REGULAR MEETING
|
|
| Subject: |
L. ANNOUNCEMENTS
|
|