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Meeting Agenda
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1. CALL TO ORDER
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2. WELCOME
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3. PLEDGE OF ALLEGIANCE
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4. PUBLIC COMMENTS
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5. MINUTES
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6. CONSENT AGENDA
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7. APPROVAL TO PURCHASE CUSTODIAL SUPPLIES FOR THE 2024-2025 BUDGET YEAR – Chris Sharp
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8. PRESENTATION OF THE PROPOSED 2024-2025 BUDGET - Chris Sharp
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9. PUBLIC HEARING ON THE BUDGET FOR 2024-2025 FISCAL YEAR – Chris Sharp
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10. ADOPTION OF THE BUDGET FOR 2024-2025 FISCAL YEAR - Chris Sharp
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11. PUBLIC HEARING ON THE PROPOSED TAX RATE FOR 2024 – Chris Sharp
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12. APPROVAL OF THE TAX RATE FOR 2024 – Chris Sharp
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13. REQUEST FOR PROPOSAL NO. 1412 – KACV (FM 90) Transmission Line Repair – Kevin Ball
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14. PURCHASE OF PERKINS BASIC FUNDED EQUIPMENT AND SUPPLIES – Becky Burton
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15. TITLE V EXTERNAL EVALUATION SERVICE AGREEMENT – Becky Burton
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16. PURCHASE OF DEPARTMENT OF EDUCATION TITLE V FUNDED EQUIPMENT APPROVED – Becky Burton
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17. REQUEST FOR PROPOSAL NO. 1411 – AMARILLO JUNIOR COLLEGE DISTRICT AUDIO VIDEO SYSTEM FOR ADVANCED PATIENT SIMULATION PROGRAM - Becky Burton
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18. REQUEST FOR PROPOSAL NO. 1413 – AMARILLO JUNIOR COLLEGE DISTRICT VIRTUAL REALITY IMMERSION SYSTEM - Becky Burton
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19. COMPENSATION PLAN – Mark White
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20. FINANCIAL REPORTS
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21. UPDATE ON SHARPENED IRON STUDIOS – Mark White
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22. CLOSED MEETING
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23. ADJOURNMENT
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Agenda Item Details
Reload Your Meeting
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Mission: Transforming our community and economy through learning, innovation, and achievement. Notice is hereby given that a regular meeting of the Amarillo College Board of Regents of the Amarillo Junior College District will be held beginning at 6:30 p.m. on Tuesday, August 27, 2024, in the Palo Duro Room, College Union Building – 2nd floor, on the Washington Street Campus, 2201 S. Washington Street, Amarillo, Texas. The subjects to be discussed, considered, or upon which any formal action may be taken are as follows: |
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| Meeting: | August 27, 2024 at 6:30 PM - Regular Meeting | |
| Subject: |
1. CALL TO ORDER
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| Subject: |
2. WELCOME
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| Subject: |
3. PLEDGE OF ALLEGIANCE
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| Subject: |
4. PUBLIC COMMENTS
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| Subject: |
5. MINUTES
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Description:
Minutes of the special board meeting retreat on July 9, 2024 and special board meeting on August 13, 2024 have been provided to the Regents.
After discussion, the Board may wish to approve these minutes. |
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6. CONSENT AGENDA
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Description:
A. APPOINTMENTS
Faculty - attached B. BUDGET AMENDMENTS The Budget Amendments for approval by the Board are attached. C. BIDS AND PROPOSALS Electrical Work - Fiscal Year 2024-2025 Requesting approval to provide electrical work for the 2024-2025 Budget Year. Work will be provided by American Electric through the Texas Association of Community Colleges TCCCPN Contract # 022-13 American Electric. Estimated Price of work: $49,000.00. Funds are available in the 2024-2025 budget. Mechanical Work - Fiscal Year 2024-2025 Requesting approval to provide mechanical work for the 2024-2025 Budget Year. Work will be provided by Johnson Controls through the Co-op TIPS-USA Contract # 22010602 and Contract # 22010601. Estimated Price of supplies $45,000.00. Funds are available in the 2024-2025 budget. After discussion, the Board may wish to approve the Consent Agenda. |
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7. APPROVAL TO PURCHASE CUSTODIAL SUPPLIES FOR THE 2024-2025 BUDGET YEAR – Chris Sharp
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Description:
Requesting approval to purchase custodial supplies for the 2024-2025 Budget Year. Purchases will be made with Empire Paper Company through the TexBuy Purchasing Cooperative Contract # TexBuy RFP #024-020 for Statewide Custodial Supplies.
Estimated price of supplies is $50,000.00. Funds are available in the 2024-2025 custodial budget Requesting approval to purchase custodial supplies for the 2024-2025 Budget Year. Purchases will be made with Mayfield Paper Company through the Buyboard Contract # 649-21 for Custodial Supplies & Equipment. Estimated price of supplies is $70,000.00 Funds are available in the 2024-2025 custodial budget. After discussion, the Board may wish to approve the purchases of the FY 2024-2025 custodial supplies. |
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8. PRESENTATION OF THE PROPOSED 2024-2025 BUDGET - Chris Sharp
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Description:
This item is placed on the agenda so that Chris Sharp, Vice President of Business Affairs, may present the 2024-2025 proposed budget and review related budgetary items.
No action is required on this item. |
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9. PUBLIC HEARING ON THE BUDGET FOR 2024-2025 FISCAL YEAR – Chris Sharp
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Description:
At this time any person and/or persons wishing to come before the Board of Regents regarding the 2024-2025 budget for Amarillo College in the Amarillo Junior College District is given the opportunity to be heard.
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10. ADOPTION OF THE BUDGET FOR 2024-2025 FISCAL YEAR - Chris Sharp
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Description:
We recommend the adoption of the budget by passing the following resolution:
R E S O L U T I O N WHEREAS, the legal requirements of the laws of the State of Texas and the regulations of the Texas Higher Education Coordinating Board regarding this document have been met; NOW, THEREFORE, BE IT RESOLVED that the said proposed budget for the 2024-2025 fiscal year is hereby designated as the official budget for Amarillo College in the Amarillo Junior College District for the 2024-2025 fiscal year. BE IT FURTHER RESOLVED that Mr. Jay Barrett, Chair of the Board of Regents of the Amarillo Junior College District, be directed to file copies of this official budget with the county clerks of Potter and Randall counties of Texas, and with the Texas Higher Education Coordinating Board for distribution to the Governor's Budget and Planning Office, the Legislative Budget Board, and the Legislative Reference Library. After discussion the Board may wish to approve the proposed budget. |
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11. PUBLIC HEARING ON THE PROPOSED TAX RATE FOR 2024 – Chris Sharp
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Description:
In accordance with provisions of Section 26.06 of the Texas Property Tax Code, a notice of a public hearing regarding the proposed tax rate for 2024 was published in the newspaper on August 19, 2024.
At this time any person and/or persons wishing to come before the Board of Regents regarding the proposed tax rate for 2024 for the Amarillo Junior College District is given the opportunity to be heard. |
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12. APPROVAL OF THE TAX RATE FOR 2024 – Chris Sharp
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Description:
In accordance with the provisions of Section 26.06 of the Texas Property Tax Code, Amarillo Junior College District published a legal notice stating that the no-new-revenue tax rate for 2024 for the Amarillo Junior College District is $0.20469 per $100 of assessed value.
Adoption of the following resolution will set the 2024 Tax Rate at $0.21556 for operations. R E S O L U T I O N WHEREAS, the Chair of the Board of Regents of the Amarillo Junior College District has caused to be formulated and adopted a budget for Amarillo College in the Amarillo Junior College District for the fiscal year beginning September 1, 2024, and ending August 31, 2025, the tax year 2024, now, therefore, BE IT RESOLVED THAT: 1. An ad valorem tax of, and at the rate of five thousand six hundred sixty-three hundred thousandths cents ($0.05663) on the one-hundred dollar ($100) value thereof, estimated in lawful currency of the United States of America, be levied to pay interest on and provide a sinking fund for Amarillo College in the Amarillo Junior College District for bonds issued July 2, 2015, September 1, 2016, September 12, 2019, February 15, 2020, March 23, 2021, and April 7, 2022. 2. An ad valorem tax of, and at the rate of fifteen thousand eight hundred ninety-three hundred thousandths cents ($0.15893) on the one-hundred-dollar ($100) value thereof, estimated in lawful currency of the United States of America, be levied to pay for the support and maintenance of Amarillo College in the Amarillo Junior College District for the fiscal year 2024-2025, the tax year 2024. BE IT ORDERED by the Board of Regents of the Amarillo Junior College District that there is hereby levied for the tax year 2024 on all real property situated in, and all business personal property owned within the limits of said district on the first day of January 2024 same being the current year, except so much thereof as may be exempt by the Constitution and Laws of the State of Texas, or of the United States of America, a total of twenty-one thousand five hundred fifty-six thousandths cents ($0.21556) on the one-hundred dollar ($100) value thereof, estimated in lawful currency of the United States of America for support and maintenance, payment of current interest, and a sinking fund for the retirement of bonds of Amarillo College in the Amarillo Junior College District for the fiscal year 2024-2025. "THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR’S TAX RATE." "THE TAX RATE WILL EFFECTIVELY BE RAISED BY 5.31% AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $11.37." After discussion, the Board may wish to approve the tax rate. |
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13. REQUEST FOR PROPOSAL NO. 1412 – KACV (FM 90) Transmission Line Repair – Kevin Ball
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Description:
RFP No. 1412, for the repair of the KACV FM 90 transmission line, was advertised in the Amarillo Globe News on May 26, 2024, and June 2, 2024. Project documents were obtained by one (1) vendor with one (1) proposal submitted. A tabulation of the proposal received is attached.
Approval of the award being granted to Electronics Research Inc. in the amount of $269,243.26 is requested. The project will be funded from the Fund Balance. After discussion, the Board may wish to approve RFP 1412 - KACV (FM 90) Transmission Line Repair |
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14. PURCHASE OF PERKINS BASIC FUNDED EQUIPMENT AND SUPPLIES – Becky Burton
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Description:
Approval is requested to proceed with the purchase of Perkins Basic funded equipment and supplies for CTE programs. This approval will cover the purchase of items listed in Attachment A in an aggregate sum not to exceed the award amount of $1,148,365. Attached are the history of the grant and Attachment A.
After discussion, the Board may wish to approve this request. |
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15. TITLE V EXTERNAL EVALUATION SERVICE AGREEMENT – Becky Burton
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Description:
Approval is requested to proceed with the Title V external evaluation service agreement. This approval shall cover the purchase of services outlined for an aggregate sum not to exceed $50,000 ($10,000 annually) over the five-year grant period. Attached is the Title V history and the Memorandum of Understanding.
After discussion, the Board may wish to approve the Title V external evaluation. |
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16. PURCHASE OF DEPARTMENT OF EDUCATION TITLE V FUNDED EQUIPMENT APPROVED – Becky Burton
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Description:
AC was awarded a grant from the U.S. Department of Education (Title V award #P031S230034) that includes Year 1 funding for instructional equipment and supplies for Amarillo College’s Technical Education Division. These items will address gaps in equipment needed to teach important industry skills as identified by our Business Leadership Council. The updated equipment and supplies will allow Amarillo College to impart knowledge and skills to students for jobs that are in high demand in the region and across the state.
The Department of Education has approved the Title V grant budget for Year 1 equipment and supplies and the list of approved purchases are attached. Items will be purchased through one of the following methods: competitive quote process; direct purchase from an AC approved cooperative purchasing contract; formal bid process; or sole source provider. All of these methods meet the requirements for a competitive procurement process as mandated by the college’s internal procedure, state requirements, and federal Uniform Grant Guidance regulations. After discussion, the Board of Regents may wish to approve the purchase of department of education Title V funded equipment. |
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17. REQUEST FOR PROPOSAL NO. 1411 – AMARILLO JUNIOR COLLEGE DISTRICT AUDIO VIDEO SYSTEM FOR ADVANCED PATIENT SIMULATION PROGRAM - Becky Burton
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Description:
RFP No. 1411, for two audio-video systems to be installed at the First Responder Center and the Simulation Center building, was advertised in the Amarillo Globe News on May 19, 2024, and May 26, 2024. Project documents were obtained by four (4) contractors with two (2) proposals submitted. A tabulation of the proposal received is attached.
Approval of the award being granted to Sim Station in the amount of $624,753.00 is requested. Funds for the project will be Campaign funds. After discussion, the Board may wish to approve RFP 1411 - AC Audio Video System, Advanced Patient Simulation Program |
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18. REQUEST FOR PROPOSAL NO. 1413 – AMARILLO JUNIOR COLLEGE DISTRICT VIRTUAL REALITY IMMERSION SYSTEM - Becky Burton
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Description:
RFP No. 1413, for two virtual reality systems to be installed at the First Responder Center and the Simulation Center building, was advertised in the Amarillo Globe News on May 19, 2024, and May 26, 2024. Project documents were obtained by two (2) vendors with two (2) proposals submitted. A tabulation of the proposal received is attached.
Approval of the award being granted to Echo Healthcare in the amount of $235,885.74 is requested. Funding for the First Responder Center’s system is from the JET grant in the amount of $116,990.50. Funding for the Simulation Center’s system is from the HSI grant in the amount of $118,895.25. After discussion, the Board may wish to approve RFP 1413 - Virtual Reality Immersion System. |
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19. COMPENSATION PLAN – Mark White
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Description:
This item is placed on the agenda in order for the Board to review the Compensation Plan for the College, in accordance with Board Policy "DEA—Compensation and Benefits: Compensation Plan." The Compensation Plan was provided to the Regents.
After discussion, the Board may wish to approve the compensation plan. |
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20. FINANCIAL REPORTS
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Description:
The financial statements for June 30 and July 31, 2024 are attached.
After discussion, the Board may wish to accept the financial reports. |
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21. UPDATE ON SHARPENED IRON STUDIOS – Mark White
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Description:
This item is placed on the agenda in order for the Board of Regents to receive an update on the business operations of Sharpened Iron Studios, the renovation of the Amarillo College downtown buildings, and the Amarillo College School of Cinematic Arts.
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22. CLOSED MEETING
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Description:
There will be a closed session pursuant to Texas Government Code Section 551.071, in order for the Board of Regents to consult with the college attorney on a confidential legal matter. No final decision, action, or vote will be taken in closed session. |
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23. ADJOURNMENT
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Description:
NOTE: The Board of Regents will have dinner at 5:15 p.m. in the College Union Building, 2nd Floor, Room 208. The status update will begin at 5:45 in the Palo Duro Room followed by the regular Meeting at 6:30 in the Palo Duro Room.
If during the course of the meeting, any discussion of any item on the agenda or any other permitted matter(s) should be held in closed meeting, the Board will convene in such closed meeting in accordance with the applicable section of the Texas Government Code, Title 5, Chapter 551 et seq. |
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