Meeting Agenda
1. CALL TO ORDER
2. WELCOME
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
6. CONSENT AGENDA
7. OATH OF OFFICE OF NEWLY APPOINTED MOORE COUNTY CAMPUS REPRESENTATIVE TO THE BOARD – Lisa Gray
8. REQUEST FOR PROPOSAL NO. 1407 – AC SIGNAGE INSTALLATION, AMARILLO COLLEGE, COLLEGE UNION BUILDING, WASHINGTON STREET CAMPUS – Joe Bill Sherrod
 
9. REQUEST FOR PROPOSAL NO. 1410 – COMPREHENSIVE GRANT MANAGEMENT – Frank Sobey
10. PURCHASE OF PROPERTY AT 2212 S. HARRISON STREET IN AMARILLO, TEXAS – Mark White
 
11. ANNUAL INVESTMENT POLICY REVIEW– Johnny Mize
12. APPROVAL OF REVISIONS TO THE BOARD OF REGENTS INTERNAL OPERATING PROCEDURES – Mark White
13. APPROVAL AND ADOPTION OF UPDATES TO THE BOARD OF REGENTS ONLINE POLICY MANUAL – Mark White
14. 2030 STRATEGIC PLAN – Dr. Frank Sobey
15. AFFIRMATION OF COMPLIANCE WITH SENATE BILL 17 - RESPONSIBILITY OF GOVERNING BOARDS REGARDING DIVERSITY, EQUITY, AND INCLUSION INITIATIVES - Dr. Frank Sobey
16. INVESTMENT REPORT – Tiffani Crosley
 
17. FINANCIAL REPORTS
18. ADJOURNMENT
Agenda Item Details Reload Your Meeting

Mission:

Transforming our community and economy through learning, innovation, and achievement.

Notice is hereby given that a regular meeting of the Amarillo College Board of Regents of the Amarillo Junior College District will be held beginning at 6:30 p.m. on Tuesday, June 18, 2024, College Union Building, 2nd floor - Palo Duro Room, on the Washington Street Campus, 2201 S. Washington Street, Amarillo, Texas.

The subjects to be discussed, considered, or upon which any formal action may be taken are as follows:
Meeting: June 18, 2024 at 6:30 PM - Regular Meeting
Subject:
1. CALL TO ORDER
Subject:
2. WELCOME
Subject:
3. PLEDGE OF ALLEGIANCE
Subject:
4. PUBLIC COMMENTS
Subject:
5. MINUTES
Description:
Minutes of the regular meeting of May 21, 2024 have been provided to the Regents.

After discussion, the Board may wish to approve these minutes.
Subject:
6. CONSENT AGENDA
Description:
A.  APPOINTMENTS
Faculty - None
 
B.  BUDGET AMENDMENTS
The Budget Amendments for approval by the Board are attached.

After discussion, the Board may wish to approve the Consent Agenda.
Subject:
7. OATH OF OFFICE OF NEWLY APPOINTED MOORE COUNTY CAMPUS REPRESENTATIVE TO THE BOARD – Lisa Gray
Subject:
8. REQUEST FOR PROPOSAL NO. 1407 – AC SIGNAGE INSTALLATION, AMARILLO COLLEGE, COLLEGE UNION BUILDING, WASHINGTON STREET CAMPUS – Joe Bill Sherrod
 
Description:
RFP No. 1407, for the AC signage installation at the College Union Building for Amarillo College, Washington Street Campus, was advertised in the Amarillo Globe News on April 14, 2024, and April 21, 2024.  Project documents were obtained by one (1) contactor with one (1) proposal submitted.  A tabulation of the proposal received is attached at page 6.

Approval of the award being granted to Signs of Change, LLC in the amount of $128,380.00 is requested.

Funds for this project are available from donors.

After discussion, the Board may wish to approve the award of RFP 1407 - AC Signage Installation, College Union Building to Signs of Change, LLC.
Subject:
9. REQUEST FOR PROPOSAL NO. 1410 – COMPREHENSIVE GRANT MANAGEMENT – Frank Sobey
Description:
RFP No. 1410, for the AC comprehensive grant management, was advertised in the Amarillo Globe News on April 28, 2024, and May 5, 2024. Packets were obtained by four (4) vendors with four (4) proposals submitted.  A tabulation of the proposal received is attached at page 7.

Approval of the award being granted to Cayuse LLC in the amount of $79,997.34 is requested.

Funds for the software are available from indirect grant funding.

After discussion, the Board may wish to approve RFP 1410 - Comprehensive Grant Management.
Subject:
10. PURCHASE OF PROPERTY AT 2212 S. HARRISON STREET IN AMARILLO, TEXAS – Mark White
 
Description:
This item is on the agenda in order for the Board of Regents to consider the purchase of the property at 2212 S. Harrison Street in Amarillo, Texas from Rodney Richards.  The proposed Real Estate Contract will be included in Board materials.

After discussion, the Board of Regents may wish to approve the Real Estate Contract and authorize the Vice President of Business Affairs, Chris Sharp, to close the transaction.
Subject:
11. ANNUAL INVESTMENT POLICY REVIEW– Johnny Mize
Description:
Review of the Amarillo College Investment Policy is required annually.  The Finance Committee met on May 13, 2024 to review the Policy.  A copy of the policy has been included in board materials.  There are no changes and the committee recommends approval of the policy.

After discussion, the Board may wish to approve the Investment Policy.
Subject:
12. APPROVAL OF REVISIONS TO THE BOARD OF REGENTS INTERNAL OPERATING PROCEDURES – Mark White
Description:
This item is placed on the agenda in order for the Board of Regents to consider approval of revisions made to the Board of Regents Internal Operating Procedures.  The revisions will be included in Board materials.

After discussion, the Board of Regents may wish to approve the revised Board of Regents Internal Operating Procedures.
Subject:
13. APPROVAL AND ADOPTION OF UPDATES TO THE BOARD OF REGENTS ONLINE POLICY MANUAL – Mark White
Description:
This item is placed on the agenda so the regents may review TASB Community College Services Update 47 arising from changes to federal statues and rules issued by the Texas Higher Education Coordinating Board and other state and federal agencies.  The following Local Amarillo College policies will be revised as recommended by the Texas Association of School Boards (TASB) and approved by the Board Policy Committee in response to Update 47.

CC             Revise             Annual Operating Budget
CHA          Revise             Site Management:  Security
CS             Revise             Information Security
DBA          Revise             Employment Requirements and Restrictions:  Credentials and Records
DBB          Revise             Employment Requirements and Restrictions:  Medical Examinations and Communicable Diseases
DC             Revise             Employment Practices
DH             Revise             Employee Standards of Conduct
DK             Revise             Professional Development
DMC         Revise             Termination of Employment:  Reduction in Force
EBA           Revise             Alternate Methods of Instruction:  Distance Education

After discussion, the Board of Regents may wish to approve and adopt the updates to the Board of Regents Policy Manual as described in the materials attached.
Subject:
14. 2030 STRATEGIC PLAN – Dr. Frank Sobey
Description:
This item is placed on the agenda in order for the Board of Regents to consider developing the 2030 Strategic Plan beginning in Fall 2026 instead of Fall 2025.  The extension is recommended to accommodate the hiring of a new president, gathering of data, and using a shared governance approach to the planning.

After discussion, the Board of Regents may adopt this new timeline for developing the 2030 Strategic Plan.
Subject:
15. AFFIRMATION OF COMPLIANCE WITH SENATE BILL 17 - RESPONSIBILITY OF GOVERNING BOARDS REGARDING DIVERSITY, EQUITY, AND INCLUSION INITIATIVES - Dr. Frank Sobey
Description:
This item is placed on the agenda in order for the Board of Regents to certify its compliance with SB 17 (now Education Code Section 51.3525).

After discussion, the Board may wish to certify its compliance with this law for the preceding fiscal year and authorize Chair, Jay Barrett, and Interim Vice President of Academic Affairs, Dr. Frank Sobey, to submit a report certifying compliance to the legislature and the Texas Higher Education Coordinating Board as required by Education Code Section 51.3525(e).
Subject:
16. INVESTMENT REPORT – Tiffani Crosley
 
Description:
The Board of Regents will be presented the Quarterly Investment Report for the period March 1, 2024 through May 31, 2024.  A copy of the report will be provided to the Regents.

After discussion, the Board may wish to approve the Quarterly Investment Report.
Subject:
17. FINANCIAL REPORTS
Description:
The financial statements as of May 31, 2024 are attached.

After discussion, the Board may wish to approve the Financial Reports.
Subject:
18. ADJOURNMENT
Description:



NOTE:  The Board of Regents will have dinner at 5:15 p.m. in the College Union Building, Room 208, on the Amarillo College Washington Street Campus, 2201 South Washington Street.  A status update will begin at 5:45 p.m. followed by the regular meeting at 6:30 p.m. in the Palo Duro, Room 212.


If during the course of the meeting, any discussion of any item on the agenda or any other permitted matter(s) should be held in closed meeting, the Board will convene in such closed meeting in accordance with the applicable section of the Texas Government Code, Title 5, Chapter 551 et seq.


 

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