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Meeting Agenda
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1. CALL TO ORDER
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2. WELCOME
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3. PLEDGE OF ALLEGIANCE
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4. PUBLIC COMMENTS
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5. MINUTES
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6. CONSENT AGENDA
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7. INDEPENDENT AUDIT REPORT FOR 2022-2023
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8. RECORDS MANAGEMENT ANNUAL REPORT
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9. NOMINATIONS FOR THE POTTER-RANDALL APPRAISAL DISTRICT BOARD OF DIRECTORS
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10. BALLOT FOR THE MOORE COUNTY DISTRICT BOARD OF DIRECTORS – Chris Sharp
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11. FINANCIAL REPORTS
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12. CLOSED MEETING
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13. ADJOURNMENT
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Agenda Item Details
Reload Your Meeting
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Mission: Transforming our community and economy through learning, innovation, and achievement. Notice is hereby given that a regular meeting of the Amarillo College Board of Regents of the Amarillo Junior College District will be held beginning at 6:45 p.m. on Tuesday, November 28, 2023, in the Palo Duro Room, College Union Building – 2nd floor, on the Washington Street Campus, 2201 S. Washington Street, Amarillo, Texas. The subjects to be discussed, considered, or upon which any formal action may be taken are as follows: |
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| Meeting: | November 28, 2023 at 6:45 PM - Regular Meeting | |
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1. CALL TO ORDER
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2. WELCOME
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3. PLEDGE OF ALLEGIANCE
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4. PUBLIC COMMENTS
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5. MINUTES
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Description:
Minutes of the regular meeting of October 24, 2023 have been provided to the Regents.
After discussion, the Board may wish to approve these minutes. |
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6. CONSENT AGENDA
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Description:
A. APPOINTMENTS
Faculty Ames, Robert - Instructor, Industrial Technology, Moore County Campus Effective Date: October 28, 2023 Salary: $51,540.63/year, full-time Experience: More than 30 years related experience Replacement for: Joseph Kiskaden Administrators None B. BUDGET AMENDMENTS The Budget Amendments for approval by the Board are attached. After discussion, the Board may wish to approve the Consent Agenda. |
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7. INDEPENDENT AUDIT REPORT FOR 2022-2023
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Description:
Representatives from Whitley Penn, will present the regular audit report for the fiscal year ending August 31, 2023. Copies of the audit will be provided to the Board of Regents.
After discussion, the Board may wish to approve the audit report. |
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8. RECORDS MANAGEMENT ANNUAL REPORT
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Description:
Title 6, subtitle C, Local Government Code provides that a junior college district must establish by resolution an active, and continuing records management program to be administered by a records management officer. The records retention administrator schedules, and administers rules issued by the Texas State Library and Archives Commission; determines if the records management program, and the Amarillo Junior College District’s records control schedules are in compliance with state regulations. The commission reports that Amarillo College is in compliance.
The Interim Records Management Officer, Gary Langford, reported per Amarillo College’s records management policy, that the annual disposition consisted of 252 items. After review, department administrators withdrew 21 items. The remaining records consisted of 231 boxes of paper records. These items were destroyed in November 2023. The disposition of these documents was approved by the Records Management Committee per Amarillo College Policy. No action is required for this agenda item. |
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9. NOMINATIONS FOR THE POTTER-RANDALL APPRAISAL DISTRICT BOARD OF DIRECTORS
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Description:
The Potter-Randall Appraisal District has begun the process of electing individuals to their 2024 Board of Directors. Amarillo College District is a taxing district with voting entitlements and may vote by resolution for one to five candidates to represent Randall County and one to five candidates to represent Potter County for the Potter-Randall Appraisal District Board of Directors.
The Amarillo College Board of Regents members have been provided packets that consist of a letter explaining the voting process, a ballot for Potter County and a ballot for Randall County, and resolutions for each county to report the votes from the Amarillo Junior College District. These documents are attached at pages 5 through 9 Amarillo Junior College District is entitled to cast 400 votes for one or up to five candidates from the Potter County board nominees and 380 votes for one or up to five candidates for the Randall County board nominees. After discussion, the Board may wish to cast their votes for one to five candidates from Potter County and one to five candidates from Randall County to elect members to the Potter-Randall County Appraisal District Board of Directors. |
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10. BALLOT FOR THE MOORE COUNTY DISTRICT BOARD OF DIRECTORS – Chris Sharp
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Description:
The Moore County Appraisal District has begun the process of electing individuals to their 2024-2025 Board of Directors. Amarillo College District is a taxing district with voting entitlements and may vote by resolution for one to five candidates to represent Moore County Appraisal District.
The Amarillo College Board of Regents members have been provided a ballot and resolution, attached at pages 10 to 11, to report the votes from Amarillo College. The Board of Regents is entitled to cast 102 votes for one or up to five candidates for the Moore County Appraisal District board nominees. After discussion, the Board may wish to cast their votes for one to five candidates to elect members to the Moore County Appraisal District Board of Directors. |
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11. FINANCIAL REPORTS
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Description:
The financial statements as of October 31, 2023 are attached.
After discussion, the Board may wish to approve the Financial Reports. |
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12. CLOSED MEETING
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Description:
The Board of Regents will meet in closed session to deliberate the duties of a public officer as authorized by Texas Government Code Sec. 551.074.
If during the course of the meeting, any discussion of any item on the agenda or any other permitted matter(s) should be held in closed meeting, the Board will convene in such closed meeting in accordance with the applicable section of the Texas Government Code, Title 5, Chapter 551 et seq. |
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13. ADJOURNMENT
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Description:
NOTE: The Board of Regents will have dinner at 5:15 p.m. in the College Union Building, Room 208, on the Amarillo College Washington Street Campus, 2201 South Washington Street. A status update will begin at 5:45 p.m. followed by the regular meeting at 6:45 p.m. in the Palo Duro, Room 212. |
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